HomeMy WebLinkAbout12-07-00 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 7, 2000 No.: 3. CONSENT CALENDAR a.
Type of Action: SET PUBLIC HEARING
Subject: ESTABLISH JANUARY 11, 2001, AT 2:00 P.M. AS THE DATE AND TIME FOR
A PUBLIC HEARING ON DISTRICT ANNEXATION 150
Submitted By: Initiating Dept. /Div.:
John J. Mercurio, Engineering /Environmental Services Division
Management Analyst
REVIEWED AND RECOMMENDED FOR BOARD ACTION: ve&l'
vyt� 2 ('V
J. Mercurio J. amoto -Mills C. wanson ZA. Farrell h r s Batts
General anag
ISSUE: Parcels 14 and 15 which are a part of District Annexation 150 are considered
legally inhabited. A public hearing must be held before this District can order the
annexation of these parcels.
RECOMMENDATION: Set a public hearing date on January 11, 2001, at 2:00 p.m. for
the annexation of the above referenced territories.
FINANCIAL IMPACTS: There are no significant impacts.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: The above referenced annexation was sent to the Local Agency
Formation Commission ( LAFCO) as required for the formal annexation process. Two of
the fifteen areas included in the annexation are considered to be legally inhabited. These
two areas are the Grothman /Alhambra Contractual Assessment District (CAD) 98 -4 and
the Muir Lane CAD 99 -2. A public hearing was not held when the Board considered
District Annexation 150 as a whole. A public hearing must now be held before LAFCO
can certify District Annexation 150 as complete. As required by law, staff will notify all
affected property owners 15 days prior to the public hearing.
RECOMMENDED BOARD ACTION: Set a public hearing date on January 11, 2001, at
2:00 p.m. for the annexation of the above referenced territories.
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board meeting Date: December 7, 2000 No.: 3. CONSENT CALENDAR b.
Type otAction: CONFIRM PUBLIC HEARING DATE
Subject: CONFIRM PUBLIC HEARING FOR DECEMBER 21, 2000 AT 2:00 P.M. TO
CONSIDER INCREASE IN BOARD MEMBER COMPENSATION IN ACCORDANCE WITH
SENATE BILL 1559 (CHAPTER 86, STATUTES OF 2000); AND RECEIVE DRAFT
ORDINANCE
Submitted By: Initiating Dept. /Div.:
Joyce E. Murphy, Secretary of the Administrative
District
REVIEWED AND RECOMMENDED FOR BOARD ACTION.•
J. Mu phy K. Alm
General Manager
ISSUE: State of California law requires holding a public hearing prior to the Boa4of
Directors' adoption of an ordinance increasing Director compensation.
RECOMMENDATION: Confirm the Board's regularly scheduled meeting on December 21,
2000, as the date for a public hearing to receive public comment on the proposed increase
in Director compensation.
FINANCIAL IMPACTS: None associated with this action.
ALTERNATIVES /CONSIDERATIONS: Determine not to hold public hearing.
BACKGROUND: Senate Bill 1559, relating to Director compensation, was signed by the
Governor and is effective January 1, 2001. SB 1559 allows Directors of sanitary and
sanitation districts to increase, by ordinance, the current allowance of $ 100 per meeting.
Director compensation may be increased by up to 5 percent per year for each calendar
year following the effective date of the last adjustment. The last adjustment in
compensation for the Central Contra Costa Sanitary District Board of Directors was 1987.
RECOMMENDED BOARD ACTION: Confirm establishment of the Board's regularly
scheduled meeting on December 21, 2000 at 2:00 p.m. as the date and time for a public
hearing to receive public comment on the proposed increase in Director compensation.
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02
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 7, 2000 No': 6. BIDS AND AWARDS a.
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO DEL MONTE
ELECTRIC COMPANY, INC., FOR THE 2,400 -VOLT FEEDER
REPLACEMENT PROJECT, DISTRICT PROJECT 6154
Submitted By: Initiating Dept ✓Div.:
James L. Belcher, Senior Engineer Plant Operations /Maintenan
RECOMMENDED FOR BOARD ACTION.
l
J.
J. Kelly
General M
ISSUE: On November 14, 2000, sealed bids were received and opened for construction
of the 2,400 -Volt Feeder Replacement Project, District Project (DP) 6154. The Board
of Directors must authorize award of the contract or reject bids within 50 days of the bid
opening.
RECOMMENDATION: Authorize award of a construction contract to Del Monte Electric
Company, Inc.
FINANCIAL IMPACTS: Approximately $60,000, including bid price, contingency, and
construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids.
BACKGROUND: On February 20, 1998, electrical feeder MVMC 42 -A1 failed due to an
insulation breakdown (see Attachment 1). This feeder supplies power from Substation 40
to one of the two original 250 - horsepower, applied -water pumps supplying water to the
Filter Plant. Although these units are currently in a back -up role to the recently installed
75- horsepower pumps, they are required to maintain reliable Filter Plant capacity,
particularly as flows increase.
Del Monte Electric Company, Inc., has satisfactorily completed several projects for the
District in the past, and is currently working on two projects at the treatment plant. Del
Monte's on -site status and familiarity with this particular project area enabled them to
provide a competitive bid. An informal survey of electrical contractors revealed that this
project size was too small to attract their interest in this robust electrical construction
market.
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POSITION PAPER
Board Meeting Date: December 7, 2000
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO DEL MONTE
ELECTRIC COMPANY, INC., FOR THE 2,400 -VOLT FEEDER
REPLACEMENT PROJECT, DISTRICT PROJECT 6154
The project was advertised on October 31 and November 6, 2000. One bid was received
for $36,255 and publicly opened on November 14, 2000. The engineer's estimate for the
construction cost was $50,000. A summary of the bid is shown in Attachment 2. Plant
Operations Department staff conducted a commercial evaluation and technical evaluation
of the bids, and it has been determined that Del Monte Electric Company, Inc., is the
lowest responsible bidder with a bid amount of $36,255.
The additional allocation of funds required to complete this project is $35,000, as shown
in Attachment 3. The current total estimated project cost is $60,000. This project is
included in the Fiscal Year 2000 -2001 Capital Improvement Budget (CIB) on pages TP -51
through TP -52. Staff has conducted a cash -flow evaluation of the Sewer Construction
Fund and concluded that adequate funds are available for this project.
Staff has determined that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines, Section 18.3, since it involves replacement
of an existing recycled water facility component with no increase in capacity. Approval
of this project will establish the Board of Directors' independent finding that this project
is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $36,255 for the construction of the 2,400 -Volt Feeder Replacement Project,
DP 6154, to Del Monte Electric Company, Inc., the lowest responsible bidder.
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PROJECT SITE
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Central Contra Costa Attachment
Sanitary District 2,400 VOLT FEEDER REPLACEMENT
DISTRICT PROJECT 6154 1
1, PROJECT LOCATION
Paae 3 of 5
Central Contra Costa Sanitary District
ATTACHMENT 2
SUMMARY OF BIDS
Project: 2,400 -VOLT FEEDER Date: November 20, 2000
REPLACEMENT PROJECT,
DP 6154
Location: Martinez, California Engr. Est. $50.000
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1
Del Monte Electric Co., Inc.
$36,255
2750 Camino Diablo
Walnut Creek, CA 94596
Bids Opened by: /s/ Joyce Murphy
Date: November 20, 2000
Sheet No. 1 of 1
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ATTACHMENT 3
2,400 -VOLT FEEDER REPLACEMENT PROJECT
DISTRICT PROJECT NO. 6154
POST - BID /PRECONSTRUCTION ESTIMATE
Item Description
1 CONSTRUCTION
Construction Contract
Contingency at 15%
Total Construction
2 CONSTRUCTION MANAGEMENT
3 TOTAL CONSTRUCTION PHASE COST
4 TOTAL PREBID EXPENDITURES
5 TOTAL ESTIMATED PROJECT COST
6 FUNDS AUTHORIZED TO DATE
7 ADDITIONAL ALLOCATION NEEDED TO
COMPLETE PROJECT
Total
$36,255
$5,745
$42,000
$8,000
$50,000
$10,000
$60,000
$25,000
$35,000
Percent of
Estimated
Construction
Cost
100.00
19.05
119.05
23.81
142.86
Page 5 of 5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 7, 2000 No.: 8, ENGINEERING a.
Type of Action: AUTHORIZE AGREEMENTS
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AGREEMENTS WITH URS
CORPORATION AND BROWN AND CALDWELL TO PROVIDE CONTINUATION OF
DESIGN SERVICES FOR THE DOUGHERTY TUNNEL AND TRUNK SEWER PROJECT, DP
5902
Submitted By: Initiating Dept ✓Div.:
Curtis W. Swanson, Division Manager Engineering /Environmental Sqr<ices
REVIEWfl AND RECOMMENDED FOR BOARD ACTION:
C. Swanson A. Farrell
General Man
ISSUE: Board of Directors' authorization is required for the General Manager to execute
professional service agreements or agreement revisions for amounts greater than
$ 50,000.
RECOMMENDATION: Authorize the General Manager to execute agreements with URS
Corporation and Brown and Caldwell for continuation of design services.
FINANCIAL IMPACTS: The cost ceilings for the design services agreements with URS
Corporation and Brown and Caldwell will be increased by $92,600 and $142,000
respectively. The District will be reimbursed for the cost of these additional services by
Windemere BLC, one of the two principal developers of the Dougherty Valley.
ALTERNATIVES /CONSIDERATIONS: Project delays and concerns by residents and officials
of San Ramon about the Dougherty Tunnel and Trunk Sewer Project necessitate an
increase in cost ceilings for design services being provided by Brown and Caldwell and
URS Corporation.
BACKGROUND: On May 21, 1998, the District Board of Directors approved an agreement
with Windemere Ranch Partners, predecessor to Windemere BLC, to prepare preliminary
and final designs for the Dougherty Tunnel and Trunk Sewer Project. Also on May 21,
1998, the Board approved agreements with Woodward Clyde consultants for tunnel
design and geotechnical engineering services, and Brown and Caldwell for trunk sewer
design services for the Dougherty Project.
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POSITION PAPER
Board Meeting Date: December 7, 2000
sub>ect: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AGREEMENTS WITH URS
CORPORATION AND BROWN AND CALDWELL TO PROVIDE CONTINUATION OF
DESIGN SERVICES FOR THE DOUGHERTY TUNNEL AND TRUNK SEWER PROJECT, DP
5902
The original schedule for the Dougherty Tunnel and Trunk Sewer Project called for
construction to start in 1999. Because of concerns about the project raised by residents
and city officials of San Ramon and schedule changes requested by the developer, it is
necessary to increase the cost ceilings of the two consulting agreements for design of the
tunnel and trunk sewer project. Both URS Corporation, successor to Woodward Clyde
Consultants, and Brown and Caldwell will be needed to provide continued design services
and technical consultation related to the project.
Staff has negotiated cost - reimbursement agreements for the additional design which will
increase the cost ceilings of the current agreements by $92,600 for URS Corporation and
$142,000 for Brown and Caldwell. The revised total cost ceilings for URS Corporation
and Brown and Caldwell will be $749,800 and $334,800 respectively. The tunnel and
trunk sewer project is included in the 2000 -2001 Capital Improvement Budget starting on
page CS -35. The current total project cost estimate for both project elements is
approximately $17.9 million. The cost of planning, design, and construction of the
Dougherty Tunnel and Trunk Sewer are being reimbursed by the developers of Dougherty
Valley. Project costs are being reimbursed initially by Windemere BLC. Windemere may
receive rebates from other developers as future tributary developments are constructed
in the area. The terms and conditions of reimbursement of the project costs will be in
accordance with an agreement between Windemere BLC and the District.
The environmental impacts of construction and operation of the tunnel and trunk sewer
facilities were addressed in Contra Costa County's 1996 Final Subsequent Environmental
Impact Report, Windemere - Phase I and Gale Ranch - Phase II (SCH# 96012003). The
District's Board of Directors reviewed the Environmental Impact Report (EIR) during it
deliberations regarding annexation of the Windemere property in June 1997 and
established its independent finding that the environmental impacts of providing
wastewater utility service can be reduced to less than significant levels through
implementation of the mitigation measures required of the project by Contra Costa
County.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute agreements
with URS Corporation and Brown and Caldwell with cost ceilings of $92,600 and
$142,000 respectively to provide continued design services for the Dougherty Tunnel and
Trunk Sewer project, District Project 5902.
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