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Home My WebLink About11-16-00 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2000 No.: 3.a. CONSENT CALENDAR Type of Action: QUITCLAIM SEWER EASEMENT subJect: AUTHORIZE EXECUTION AND RECORDING OF QUITCLAIM DEED TO THE ADLER FAMILY TRUST FOR AN EASEMENT AT #1 10 HARTZ AVENUE, DANVILLE IN CONNECTION WITH HARTZ AVENUE SEWER RELOCATION, DP 5451 Submitted By: initiating Dept. /Div.: Elizabeth Charlton, Land Surveyor Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACT /ON. 94 --� — —1,)0, — —(At�r- - E. C a Iton W. Br nan A. Farrell Charles Batt , General Mans r ISSUE: The Board of Directors must authorize quitclaiming of easements. RECOMMENDATION: Authorize quitclaiming of the subject Grant of Easement FINANCIAL IMPACTS: None. BACKGROUND: The sewer within the subject easement will be relocated during the Hartz Avenue Sewer Relocation (map attached). The line is being relocated away from trees and improvements and will tie into a new trunk manhole. An easement for the new location has been granted by the owners. Staff has concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. Acceptance of this Grant of Easement will establish the Board of Director's independent finding that this action is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the President of the Board and the Secretary of the District to execute a Quitclaim Deed to Howard L. Adler and Barbara J. Adler, Trustees of the Howard L. Adler and Barbara J. Adler Family Trust and authorize staff to record the Quitclaim Deed with the Contra Costa County Recorder. 11/8/00 LkPosition Pape rs \SURVEY \5451pos2.wpd Page 1 of 2 CENTRAL CONT ,,4 -, ARY DISTRICT "Jor SEWER RIGHT ................... TION N.T.S. k DRAWN BY: CHECKED BY: THOMAS BRO.: JOB NO.: SDC EAC/KDC 652J2/98C2 5451 SCALE: DATE: CO. ASSMT. NO.: PARCEL NO.: 1".801 10/30/00 200-190-023, 024, 028 Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2000 No.: 3.b. CONSENT CALENDAR Type of Action: ACCEPT GRANT OF EASEMENT subject: ACCEPT GRANT OF EASEMENT FROM THE ADLER FAMILY TRUST IN CONNECTION WITH HARTZ AVENUE SEWER RELOCATION, DP 5451 Submitted By: Initiating Dept. /Div.: Elizabeth Charlton, Land Surveyor Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: i E. Ch Iton W. Brennan A. F-arrd General ISSUE: The Board of Directors must authorize the acceptance of grants of easenYbnt. RECOMMENDATION: Accept the subject Grant of Easement from Howard L. Adler and Barbara J. Adler, Trustees of the Adler Family Trust. ► =► M'-! 0 s 00 0 0 0 0 z 0 N r a CENTRAL RIGHT C TION N.T.S. DISTRICT SEWER TOWN OF DANVILLE SANITARY SEWER EASEMENT Im. I 74 RETAINING WALL EASEMENT \� -31 \� DRAWN BY: CHECKED BY: THOMAS BRO.: JOB NO.: SDC EAC /KDC 652J2/98C2 5451 SCALE: DATE: CO. ASSMT. NO.: PARCEL NO.: r.80' 10/30/00 200 - 190 -023, 024, 02 Page 2 of 2 Central Contra Costa Sanitary District /J" i ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2000 No.: 3-c- CONSENT CALENDAR Type of Action: AUTHORIZE GRANT OF EASEMENT Subject: AUTHORIZE EXECUTION OF A GRANT OF EASEMENT FOR UTILITY PURPOSES TO THE STATE OF CALIFORNIA (CALTRANS) AT THE FAIRVIEW PUMPING STATION Submitted By: Ricardo Hernandez Initiating Dept. /Div.: Engineering /Environmental Services REVIEWED A RECOMMEN D FOR BOARD ACT' /^O GA v R. Hernandez J. Miyamoto Mills C. Swanson A. arrell 94Chrls General ISSUE: The Board must authorize granting of easements. RECOMMENDATION: Authorize execution of a Grant of Easement to the State of California. FINANCIAL IMPACTS: Compensation to the District in the amount of $1,500 has been negotiated for the proposed easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The State of California Department of Transportation (CalTrans) has requested a utility easement from the District to install a traffic signal pole at the Fairview Pumping Station (map attached). CalTrans is proposing to install the traffic signal pole on a portion of the station land (outside the fenced station grounds) already encumbered by a driveway used for access onto the adjoining property owned by Equilon Enterprises, LLC (formerly Shell Oil Martinez Refinery). Staff has determined that the proposed traffic signal will not impact current or future operation of the station. A Right of Way Contract with Caltrans has been negotiated by staff. Staff concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. Approval of this Grant of Easement will establish the Board of Director's independent finding that this action is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the President of the Board and the Secretary of the District to execute the Grant of Easement to the State of California. 11/8/00 U: \PPr \Raposa \fairview.ppr Page 1 of 2 MH 6" D MARINA VISTA SMELL OIL 0" FM 20" FM REFINERY PROPERTY N I ir ss �3' SD WELL - -�� PROPOSED UTILITY . \ EASEMENT ELECTRICAL +/ TO CAL -TRANS '\ SERVICE EMERGENCY STANDBY \ GENERATOR AND FUEL TANK BUILT INTEGRAL O PUMPING / INTO BASE OF UNIT O ELECTRICAL O STATION + (500 GAL. CAPACITY) / CONTROL BUILDING O vtni / PUMP ROOM " r EP a / ACCESS i EMERGENCY a ACCESS WATER TANKS + \ \ EP ? j GANTRY � FH CRANE YY / \, \.� LP r- OFF /CES SHELL Olt REFINEF PROPERTY Uzi ctii ��yP�09 FAIRVIEW PUMPING STATION / SITE PLAN \'>% 0 30 SHELL OIL FEET REFINC.7Y i MARINA wAT£RejRD VISTA WI, J 1p LOCATION MAP Y Central Contra Costa FIGURE Sanitary District FAIRVIEW PUMPING STATION MAP Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2000 Na.: 4.a. HEARINGS Type of Action: CONDUCT HEARING; ADOPT ORDINANCE subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTY WHICH COULD CONNECT TO PROJECT 5218, 5309, 5346, 5375, 5381 AND 5391 FACILITIES Submitted By: Initiating Dept ✓Div.: Jack Case, Associate Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTIO J. Case J. Mi moto -Mills C. Swanson A. Farrell Charles W General M ISSUE: When reimbursement fees are proposed for projects which could directly connect to a "standard facility," the District Code requires that a public hearing be held prior to the Board of Directors' consideration of the fees for adoption. RECOMMENDATION: Conduct a public hearing to receive comments on the proposed Ordinance to amend District Code Section 6.20.300 Schedule of Reimbursement Fees, to establish reimbursement fees applicable to property which could directly connect to project 5218, 5309, 5346, 5375, 5381 and 5391 facilities. Adopt the Ordinance. FINANCIAL IMPACTS: An administrative charge to recover District costs is paid by the installer for each fee collection transaction. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Project sewers listed in the subject are "standard facilities," as defined in the District Code. Certain individual property owners within the boundaries of each project area are the installers of these facilities. To fairly and equitably distribute the costs for these facilities, the code provides for the installers to be reimbursed for the proportion of costs allocable to other properties which connect to the sewers within 20 years of project acceptance by the District. Staff has drafted a proposed Ordinance (Attachment 1) to establish reimbursement fees for properties which connect to these projects' sewers. Exhibits A -1 through A -6 of Attachment 1 shows the locations of the projects and the boundaries of properties which could directly connect to the projects' sewers. The proposed reimbursement fees will be collected from property owners within the 11/3/00 U: \PPr \Raposa \PubHear.Reimb Fees.wpd Page 1 of 18 POSITION PAPER Board Meeting Date: November 16, 2000 subiect: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTY WHICH COULD CONNECT TO PROJECT 5218, 5309, 5346, 5375, 5381 AND 5391 FACILITIES boundaries of these areas, if and when they connect their property to the sewer system. The collected fees will be held in separate accounts, and disbursed to the installer of the projects. The calculation of the proposed reimbursement fees is summarized in Exhibits B -1 to B -6. of Attachment 1. These fees would be charged in addition to Facilities Capacity and Pumped Zone Fees (now $2,572 per Residential Unit Equivalent) RUE and $348 per RUE, respectively, and other District charges, such as those for permits, inspection and sewer service. The District Code requires that reimbursement fees be adjusted at least annually to account for the increase or decrease in value of the facilities due to inflation and depreciation. These fees may also be adjusted to account for differences between estimated and actual costs, and increases or decreases in the number of connections which may connect to the facilities. However, once a particular property has connected to the public sewer, and the fees have been paid, the District will not collect any additional reimbursement fees for that connection, nor refund any excess reimbursement fees which might otherwise be occasioned by the se adjustments. Appropriate notices have been posted, and published in the Contra Costa Times. In addition, individual letter notices were mailed to the owners of all affected properties, as required by the District Code. RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on the proposed Ordinance to amend District Code Section 6.20.300 Schedule of Reimbursement Fees, to establish reimbursement fees applicable to property which could directly connect to project 5218, 5309, 5346, 5375, 5381 and 5391 facilities. Adopt the Ordinance. 11/3/00 U:\PPr \Raposa \PubHear.Reimb Fees.wpd Page 2 of 18 ATTACHMENT 1 ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES WHICH COULD DIRECTLY CONNECT TO PROJECT 5218, 5309, 5346, 5375, 5381 AND 5391 WHEREAS, the Central Contra Costa Sanitary District (District) Code Chapter 6.20 provides for reimbursement to installers of standard facilities from fees charged property owners when they apply to connect their property to the public sewer system; and WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement accounts for constructed standard facilities; and WHEREAS, project 5218, 5309, 5346, 5375, 5381 and 5391 facilities, the location of which are shown on Exhibits A -1 to A -6 of this Ordinance, incorporated in full herein by reference, are standard facilities as defined in District Code Chapter 6.20; and WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20, which calculation is summarized in Exhibits B -1 through B -6 of this Ordinance, incorporated in full herein by this reference; and WHEREAS, a properly noticed public hearing to receive comments on the proposed reimbursement fees was conducted at the Board of Directors' regularly scheduled meeting on November 16, 2000. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1 Reimbursement fees applicable to properties which connect directly to project 5218, 5309, 5346, 5375, 5381 and 5391 facilities designated on Exhibits A -1, 11/8/00 U: \PPr \Raposa \PubHear.Reimb Fees.wpd Page 3 of 18 A -2, A -3, A -4, A -u and A -6 are hereby established. .,did reimbursement fees, which shall be added to District Code Section 6.20.300 Schedule of Reimbursement Fees, have been calculated in the manner set forth in District Code Chapter 6.20 and shown in Exhibits B -1, B -2, B -3, B -4, B -5 and B -6 of this Ordinance. Reimbursement fees for properties which directly connect to projects 5218, 5309, 5346, 5375, 5381 and 5391 shall be as follows: a) $17,650.26 per Residential Unit Equivalent (RUE) for Project No. 5218, El Gavilan, Orinda, and b) $6,483.30 per Residential Unit Equivalent (RUE) for Project No. 5309, El Pintado, Danville, and c) $22,455.12 per Residential Unit Equivalent (RUE) for Project No. 5346, Ridgewood Road, Alamo, and d) $3,679.95 per Residential Unit Equivalent (RUE) for Project No. 5375, Second Avenue, Walnut Creek, and e) $11,666.66 per Residential Unit Equivalent (RUE) for Project No. 5381, Mountain View Dr., Lafayette, and f) $11,154.35 per Residential Unit Equivalent (RUE) for Project No. 5391, Estates Drive, Lafayette. Section 2 The reimbursement fees setforth herein shall be administered, adjusted and collected to the terms of Chapter 6.20. Section 3 Exhibits A -1 through A -6, and B -1 through B -6, hereto shall not be incorporated into the District Code; however, copies of same shall be maintained in the District 11/8/00 UAPPr \Raposa \PubHear.Reimb Fees.wpd Page 4 of 18 offices and made available for inspection during the periods where the subject reimbursement fees are in effect. Section 4 This Ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation within the District, and shall be effective on the eighth calendar day following such publication. PASSED AND ADOPTED by the Board of Directors of the Central Contra Sanitary District on the 16`h day of November, 2000, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Gerald R. Lucey President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Joyce Murphy, Secretary Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED as to form: Kenton L. Alm, Counsel for the District 11/8/00 U: \PPr \Raposa \PubHear.Reimb Fees.wpd Page 5 of 18 V 90 M N EP ti S V SITE - 1 riGERa�N�P LOCATIO EL GA RDGv _sky \ � IZ N 0 120 FEET Y Central Contra Costa EXHIBIT Sanitary District BOUNDARY MAP - PROJECT 5218 a N F ' EL G"ILAN, ORINDA A -1 0 Z Page 6 of 18 I N.T.S. SITE- LOCA LN wo P. mom Page 7 of 18 m LLI U)= A G) 0 DAYAKAVI 0) 1 C) & 03 rn ASS 03 o ; LEGEND: SS MANHOLE EXISTING SEWER LINE REIMBURSEMENT 8"-5260 SEWER LINE, PIPE SIZE, JOB NUMBER 0 300 REIMBURSEMENT AREA BOUNDARY FEET Central Contra Costa EXHIBIT Sanitary District BOUNDARY MAP PROJECT 5309 EL PINTADO, DANVILLE A-2 Page 7 of 18 �i N 0 300 FEET 'p0 � tri } LEGEND: O MANHOLE - - -• EXISTING SEWER LINE REIMBURSEMENT 8" -5260 SEWER LINE, PIPE SIZE, JOB NUMBER REIMBURSEMENT AREA BOUNDARY x Central Contra Costa EXHIBIT Sanitary District BOUNDARY MAP - PROJECT 5346 RIDGEWOOD RD, ALAMO A -3 L Page 8 of 18 ' 2q5 Cpl` N 0 300 FEET 'p0 � tri } LEGEND: O MANHOLE - - -• EXISTING SEWER LINE REIMBURSEMENT 8" -5260 SEWER LINE, PIPE SIZE, JOB NUMBER REIMBURSEMENT AREA BOUNDARY x Central Contra Costa EXHIBIT Sanitary District BOUNDARY MAP - PROJECT 5346 RIDGEWOOD RD, ALAMO A -3 L Page 8 of 18 N i N.T.S. LEI GEND: Central Contra Costa 0 EXHIBIT sanitary District BOUNDARY MAP - PROJECT 5375 SECOND "E., WALNUT CREEK A-4 Page 9 of 18 0 MANHOLE EXISTING SEWER LINE N C/) Lu - REIMBURSEMENT 8"-5260 SEWER LINE, PIPE SIZE, JOB NUMBER 0 so 160 REIMBURSEMENT AREA BOUNDARY FEET Central Contra Costa 0 EXHIBIT sanitary District BOUNDARY MAP - PROJECT 5375 SECOND "E., WALNUT CREEK A-4 Page 9 of 18 MAIN �■ N i N.T.S. �r N x Central Contra Costa EXHIBIT Sanitary District BOUNDARY MAP - PROJECT 5381 z 1 MT VIEW DR, LAFAYETTE A -5 Page 10 of 18 Ott/ N.T.S. - - - -- INTERSTATE FREEWAY v 1155 A 1145 � 30 ` 2 1140 Nq N P 11 07 //,33 A�o co (n i N �0 'A ��i LEGEND: i(P _ \ \moo MANHOLE d s , - -- EXISTING SEWER LINE 0 O'p 8" -5280 REIMBURSEMENT SEWER LINE, PIPE SIZE, 0 300 JOB NUMBER FEET __ REIMBURSEMENT AREA BOUNDARY e n N x Central Contra Costa EXHIBIT Sanitary District BOUNDARY MAP - PROJECT 5391 ' L ESTATES DR, LAFAYETTE A-6 Page 11 of 18 EXHIBIT B 1 Reimbursement Fee Calculation Project 5218, El Gavilan, Orinda Reimbursement Cost Construction Engineering District Fees Orinda Fee Number of Direct Connections 2 Residential Units Equivalents (RUE) Reimbursement per Unit $35,300.52 / 2 RUE = $17,650.26 / RUE $29,809.00 2,975.00 2,366.52 150.00 $35,300.52 Properties to which Reimbursement Fee applies Page 12 of 18 Assessor Number of Waive Potential Street Address Parcel Nunber RUE per Installer Fee Fee Parcel 77 El Gavilan 262 - 262 -017 One One 85 El Gavilan 262 - 250 -022 One One Page 12 of 18 EXHIBIT B 2 Reimbursement Fee Calculation Project 5309, El Pintado, Danville Reimbursement Cost Construction Engineering District Fees Town Fee Number of Direct Connections 13 Residential Units Equivalents (RUE) Reimbursement per Unit $84,282.91 / 13 RUE = $6,483.30 / RUE $72,059.00 7,187.00 4,286.91 750.00 $84,282.91 Page 13 of 18 EXHIBIT B 2 Properties to which Reimbursement Fee applies Street Address Assessor Parcel Number Number of RUE per Parcel Installer Waive Fee Potential Fee 862 El Pintado 197- 250 -004 One One 854 El Pintado 197 - 250 -005 One One 836 El Pintado 197 - 140 -025 Two Two 830 El Pintado 197 - 140 -047 One One 828 El Pintado 197 - 140 -040 One One 799 El Pintado 197- 150 -046 One One 21 Udayakavi Ln. 197 -150 -047 One One 33 Udayakavi Ln. 197 -150 -048 One One 841 El Pintado 197 - 150 -021 One One 853 El Pintado 197 - 150 -020 One One 855 El Pintado 197- 150 -004 One One 855 El Pintado 197- 150 -031 One One Page 14 of 18 EXHIBIT B 3 Reimbursement Fee Calculation Project 5346, Ridgewood Rd., Alamo Reimbursement Cost Construction Engineering District Fees Number of Direct Connections 3 Residential Units Equivalents (RUE) Reimbursement per Unit $67,365.37 / 3 RUE _ $22,455.12 / RUE $57,710.00 8,794.00 2.861.37 $67,365.37 Properties to which Reimbursement Fee applies Street Addresss Assessor Parcel Number Number of RUE per Parcel Installer Waive Fee Potential Fee 2451 Ridgewood Road 191 - 100 -004 One One 2475 Ridgewood Road 191 - 100 -005 One One 2450 Ridgewood Road 191- 110 -002 One One Page 15 of 18 EXHIBIT B -4 Reimbursement Fee Calculation Project 5375, Second Ave., Walnut Creek Reimbursement Cost Construction Engineering District Fees Number of Direct Connections 7 Residential Units Equivalents (RUE) Reimbursement per $25,759.66 / 7 RUE _ $3,679.95 / RUE $15,875.00 7,514.00 2,370.66 $25,759.66 Properties to which Reimbursement Fee applies Street Address Assessor Parcel Number Number of RUE per Parcel Installer Waive Fee Potential Fee 1897 Second Ave 171 - 170 -002 Two One One 171 -170 -076 One One 171 -170 -077 One One 171 -170 -078 One One 171 -170 -081 One One 1901 Second Ave 171 -170 -082 Two * One * The existing residential unit on this parcel connected previously to project 1554. Page 16 of 18 EXHIBIT B 5 Reimbursement Fee Calculation Project 5381, Mountain View Dr., Lafayette Reimbursement Cost Construction Engineering District Fees Miscellaneous Number of Direct Connections 7 Residential Units Equivalents (RUE) Reimbursement ep r Unit $81,666.62 / 7 RUE _ $11,666.66 / RUE $63,865.50 7,748.00 9,284.12 769.00 $81,666.62 Properties to which Reimbursement Fee applies Street Addresss Assessor Parcel Number Number of RUE per Parcel Installer Waive Fee Potential Fee 811 Mt. View Drive 241 -140 -009 One One 845 Mt. View Drive 241 -140 -010 One One 809 Mt. View Drive 241 - 140 -011 One One 810 Mt. View Drive 241 -150 -003 One One 808 Mt. View Drive 241 -150 -013 One One Vacant 241 -150 -018 One One Vacant 241- 240 -026 One One Page 17 of 18 EXHIBIT B 6 Reimbursement Fee Calculation Project 5391, Estates Dr., Lafayette Reimbursement Cost Construction Engineering District Fees Lafayette Fees Number of Direct Connections 3 Residential Units Equivalents (RUE) Reimbursement en r Unit $33,463.05 / 3 RUE _ $11,154.35 / RUE $24,810.00 4,594.00 2,257.55 1,801.50 $33,463.05 Properties to which Reimbursement Fee applies Street Addresss Assessor Parcel Number Number of RUE per Parcel Installer Waive Fee Potential Fee 1121 Estates Drive 249 - 040 -001 One One 1133 Estates Drive 249 - 040 -002 One One 1107 Estates Drive 249 - 040 -006 One One Page 18 of 18 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2000 No.: 4.b. HEARINGS Type of Action: CONSIDER APPEAL Subject: CONSIDER APPEAL OF MODERN CONTINENTAL CONSTRUCTION COMPANY, INC. OF STAFF POSITION REGARDING PREQUALIFI CATION FOR MICROTUNNELING/ PIPE JACKING FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 4, D.P. 5170 Submitted By: Initiating Dept. /Div.: Tad J. Pilecki, Senior Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. T'PileTVi W. Brennan A. Far II h Has . atts, General Manager ISSUE: It is appropriate for the Board to hear the appeal of Modern Continental Construction, Inc. (Modern) of staff's position concerning prequalification for microtunneling /pipe jacking for the Pleasant Hill Relief Interceptor Project, Phase 4. RECOMMENDATION: Consider appeal of Modern and determine whether Modern should be prequalified for microtunneling /pipe jacking for the Pleasant Hill Relief Interceptor Project. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES/CONSIDERATIONS: Either confirm disqualification of Modern or determine Modern to be prequalified. BACKGROUND: The Pleasant Hill Relief Interceptor, Phase 4, provides wet weather relief to existing sewers in the Pleasant Hill area. The project consists of installing approximately 7,100 feet of 30 to 42 -inch RCP and structures by open cut, pipe jacking, and microtunneling. Approximately 2,400 feet of 30 -, 36 -, and 42 -inch sewer is to be installed by mandatory microtunneling. Microtunneling or open cut may be used to install an additional 3,500 feet of 30 and 36 -inch sewer. The subsurface condition is alluvial deposits generally consisting of silty and sandy clays interbedded with occasional silty sand layers. It is anticipated that all of the tunneling will be below the groundwater table. In order to stabilize the tunnel direction, control groundwater inflows, minimize surface settlement and reduce dewatering requirements, the use of specialized advanced technology equipment involving pressurized face microtunneling /pipe jacking equipment with a closed face tunnel shield and positive, controllable face pressure is a requirement 11/8/00 I: \Design \PP \5170 \Consider Modern Appeal.wpd Page 1 of 8 POSITION PAPER Board Meeting Date: November 16, 2000 subiect: CONSIDER APPEAL OF MODERN CONTINENTAL CONSTRUCTION COMPANY, INC. OF STAFF POSITION REGARDING PREQUALIFI CATION FOR MICROTUNNELING/ PIPE JACKING FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 4, D.P. 5170 for the project. Due to the anticipated difficult tunneling conditions and the requirement for the use of this equipment, contractors who propose to perform the microtunneling /pipe jacking work must have sufficient experience utilizing the specialized equipment. Prequalification of these microtunneling /pipe jacking contractors /subcontractors is necessary and is in the best interest of the District because of the difficulty of the work and the need to have the work done properly and safely. Objective criteria for prequalification was utilized including compliance with safety and environmental regulations. A summary of these criteria is shown in Exhibit A. • notice inviting prequalification submittals was published on August 21 and 30, 2000. • copy of the Notice Inviting Submittals is attached as Exhibit B. Six submittals were received and evaluated by District staff through an objective process. Five contractors were determined to be qualified and were approved by the Board as prequalified at the October 19, 2000, Board meeting. One contractor, Modern, was disqualified because it did not meet the safety regulation criteria. Modern is a large national construction firm with gross revenues of $676 million in 1999. The company, in its entirety, has numerous OSHA violations, primarily arising from major projects in Massachusetts. Modern provided a listing of multiple violations stemming from approximately 35 separate OSHA inspections since 1995, including two sets of citations stemming from California projects. However, Modern asserts that its microtunneling division is of a similar size to that of most of the companies that prequalified and should be evaluated separately. If Modern's microtunneling division were evaluated separately, it has only a single OSHA violation and would, therefore, be prequalified. Modern did meet all of the other prequalification requirements. The prequalification process provides any disqualified contractor the opportunity to appeal the staff determination to the Board. Modern has so appealed (see Exhibit Q. The issue before the Board is whether Modern has met the safety regulation criteria to be prequalified for the Pleasant Hill Relief Interceptor Project, Phase 4. Modern has been invited to present information pertinent to its appeal at the meeting of the Board. RECOMMENDED BOARD ACTION: Determine that Modern Continental Construction Company, Inc. should be prequalified for microtunneling /pipe jacking for the Pleasant Hill Relief Interceptor Project, Phase 4, D.P. 5170. 11/8/00 Page 2 of 8 I: \Design \PP \5170 \Consider Modern Appealmpd EXHIBIT A SUMMARY OF PREQUALIFICATION CRITERIA Contractors must meet the following criteria: • Successful completion as a company of tunneling projects over the last five years. • Successful completion of at least one project in geologic conditions similar to those of the Pleasant Hill Project utilizing specialized microtunneling /pipe jacking equipment. • Tunneling experience of a project superintendent of at least ten years and of microtunneling /pipe jacking machine operator(s) of at least five years. The superintendent and operator(s) must have worked on at least two projects using the specialized microtunneling /pipe jacking equipment required for this project. • Provision of documentation from a bonding company certifying the contractor's maximum bonding capacity. • Demonstration of successful completion of all public works projects entered into since September 1, 1995. • Possession of a valid California A License or the ability to obtain by Board award. • Possession of sufficient and proper equipment to perform the work that meets specific minimum requirements. • Received no more than one "material" Notice of Violation in the same category of any safety or environmental regulation since January 1, 1995. Page 3 of 8 EXHIBIT B AND Notice is hereby given that sealed prequalification Submittals for (1) microtunneling /pipe jacking Contractors /Subcontractors and (2) conventional tunneling Contractors /Subcontractors will be received by mail or at the receptionist area of the Central Contra Costa Sanitary District ( "District "), 5019 Imhoff Place, Martinez, California 94553, Attention: Secretary of the District, until 5 p.m. local time, September 12, 2000. Late submittals will be considered non - responsive and returned without further evaluation. Six (6) copies of each Submittal are required. Contractors previously prequalified for District projects must submit a new prequalification submittal for the Pleasant Hill Relief Interceptor Project. Contractors who were previously prequalified for the Dougherty Sewer Project do not need to submit a new prequalification submittal for that project. Alternatively, a Submittal may be faxed to the Secretary of the District at (925) 676 -7211. Faxed Submittals must be timely received (regardless of transmission delays and five additional identical copies, marked and sealed as set forth above, must be delivered by next day (a.m. delivery) mail. No electronic mail submittals will be accepted. The Pleasant Hill Relief Interceptor, Phase 4, provides wet weather relief to existing sewers in the Pleasant Hill area. The project consists of installing approximately 7,100 feet of 30- to 42 -inch RCP and structures by open cut, pipe jacking, and microtunneling. Approximately 2,400 feet of 30 -, 36 -, and 42 -inch sewer is to be installed by mandatory microtunneling. Microtunneling or open cut may be used to install an additional 3,500 feet of 30- and 36 -inch sewer. This prequalification is Phase 1 of the bid award process. The second phase is scheduled for late 2000 with advertisement for bids in fall 2000 and award in early winter 2000/2001. The estimated construction cost for the project is 6 to 7 million dollars. The subsurface condition is alluvial deposits generally consisting of silty and sandy clays interbedded with occasional silty sand layers. The consistency of the clay varies, generally ranging from medium stiff to very stiff. The sand deposits encountered are generally silty and range from loose to medium dense. Groundwater is expected to be above the interceptor throughout the project. Imesign\DP IMNotice Inviting Submittals.wpd Page 4 of 8 The Dougherty Valley Tunnel and Trunk Sewer Project will serve a proposed 11,000 homes in the Dougherty Valley area northeast of San Ramon. The project includes connection to an existing pumping station, construction of 5,000 feet of 60 -inch sewer by conventional tunneling methods, and construction of 3,500 feet of 24 -inch sewer by microtunneling /pipe jacking and open cut construction methods. This prequalification is Phase 1 of the bid award process. The second phase is scheduled for later in the winter /spring of 2001 with advertisements for bids in late winter 2001 with award of the contract in late spring 2001. The project will be bid and awarded as a single contract. Approximately one year will be allowed for construction of the trunk sewer project including the tunneling portion. The estimated construction cost is 12 to 14 million dollars. Construction of the trunk sewer portion will involve the construction of 3,500 feet of 24 -inch gravity sewer, of which approximately 1,050 feet will be installed by microtunneling /pipe jacking methods. The microtunneling portion will consist of 3 or 4 drives in silty and /or sandy clay alluvium soils, the longest being approximately 400 feet. The depth of the microtunnel portion will be 14 to 22 feet. The remainder of the sewer will be constructed by open cut construction methods through silty and /or sandy clay soils at a depth of 7 to 14 feet. Alternatives for pipe materials are reinforced concrete pipe, polymer concrete pipe, and vitrified clay pipe. The tunnel portion of the project will be constructed by conventional tunneling methods, either a tunnel boring machine or a roadheader. The minimum tunnel size will be 10 feet inside diameter. The tunnel cross - section will be either circular or horseshoe - shaped depending on the tunneling method selected by the Contractor. The tunnel is anticipated to be constructed through weak interbedded sandstone, siltstone, and claystone of the Orinda formation. The tunnel has been assigned an underground classification of "Gassy." Any electrical equipment, internal combustion engines, and other equipment used for this tunnel must be permissible, approved, and acceptable to California Department of Industrial Relations, Division of Occupational Safety and Health. The 60 -inch reinforced concrete pipe with PVC lining will be installed as a carrier pipe inside the tunnel. In addition, two 12 -inch pipelines will be installed in the annular space between the concrete pipe and tunnel excavation. The annular space will be filled with low density cellular concrete. Because of geologic conditions present at the sites, the use of pressurized face microtunneling /pipe jacking equipment employing either earth pressure balance, pressurized slurry, or a combination of the two methods for the tunnels is required. The microtunneling equipment must be a closed face tunnel shield with the capability to exert a positive, controllable pressure at the tunnel face. Line and grade is to be monitored using laser methods and controlled within + 1 inch. Because of the specialized nature of this work and the specific anticipated site constraints, the District requires that all microtunneling /pipe jacking contractors and conventional tunneling contractors must prequalify for these projects. A list of prequalified contractors will be provided with the Bid Documents for these projects (during Phase 2 of the Bid /Award process). The use of a non - prequalified contractor for the IADesign\DP\5170 \Notice Inviting Submittalsmpd 2 Page 5 of 8 microtunneling /pipe jacking, or the conventional tunneling portions of the work will not be allowed. Contractors wishing to perform any of the microtunneling /pipe jacking work must complete a written Submittal in accordance with the District's Request for Submittals ( "RFS" process). The "RFS" process is deemed to include the Notice Inviting Submittals dated August 17, 2000, the Instructions to Contractors/ Subcontractors, the Request for Submittal, the Submittal, and any addenda issued by the District. There will be three (3) separate "RFS" packages: one for the microtunneling /pipe jacking work for the Pleasant Hill Relief Interceptor Project, one for the microtunneling /pipe jacking portion of the Dougherty Valley Tunnel and Trunk Sewer Project, and one for the conventional tunneling portion of the Dougherty Valley Tunnel and Trunk Sewer Project. Contractors wishing to be prequalified for all the work must submit a separate Submittal for each project or construction method. These Submittals will be evaluated separately. Contractors seeking to bid on these projects as a prime contractor must be prequalified if the prime intends to do any of the microtunneling or conventional tunneling work. The "RFS" for any of these projects may be obtained at no cost from Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez, CA 94553, Attention: Ms. Marnie Scott. Telephone requests can be made to (925) 229 -7274. The District will review the Submittals and determine which Contractors are prequalified. Each participating Contractor will be notified in writing of the prequalification decision made upon the Contractor's Submittal. Contractors should note that prequalification does not exempt a Contractor from meeting each requirement of law, such as licensing, prevailing wage, public work, and all other applicable laws, and each requirement of the final Contract Documents. Dated: August 17, 2000 (:\Design \DP\5170 \Notice Inviting SubmittalsmIad CENTRAL CONTRA COSTA SANITARY DISTRICT J y + E Murphy, Secretary of Oe District 3 Page 6 of 8 ra MODERN NTINENTAL. EXHIBIT C 15801 Venmra Boulevard, Suite 301, Tarzana: Cali:ornia 91356 Tel: (818) 708 -2001 Fm(818)708-3410 16 October 00 CIN "SD -012 -W Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, Ca. 94553 Tel: (925) 229 -7336 Fax: (925) 676 -7211 Attention: Ms. Joyce Murphy Secretary of the District Re: Modern Continental Construction Company, Inc. Microtunncling/Pipe Jacking Contractor /Subcontractor Prequalification Pleasant Hill Interceptor Relief Project, District Project No. 5170 Dear Ms. Murphy: On Friday, 13 Oct 00, we received the attached Notice of Determination from Mr. William E. Brennan, Capital projects Division Manager. We were informed that Modern Continental had been determined to be nonresponsive and was, therefore, not prequaiified for the above referenced project. Please note that in accordance with the dictates of the letter, and Item 9 of the Instructions to Contractors, Modern Continental would like to exercise its right to appeal this determination to the AppellIate Board. This letter shall serve as Modem Continental's written notice, submitted within five (5) days of the Notice of Determination. Please advise when the appeals hearing will be conducted. We look forward to hearing from you in the near future. Should you have any questions, please do not hesitate to contact me at (818) 708 -2001. Sineerehy, MODERN CONTINENTAL CONSTRUCTION COMPANY, INC. M. J. nnell Cc: Mr. William E. Brennan — Central Contra Costa Sanitary District Mr. Steve Harrington - Modern Continental Mr. Cosmo Pallazola —Modem Continental Mr. Wayne Rice — Modern Continental Page 7 of 8 pRraiq (;i 'I-L CONTRA COSTA SAN . .T PHONE NO. : 510 372 7635 Dot. 13 2000 03744PM P1 LCentral Contra Costa Sanitary District Dear Mr. O'Donnell; NOTICE OF DETERMINATION: MICROTUNNEUNG /PIPE .JACKING CONTRACTOR/ SUBCONTRACTOR PROJECT NO. FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, DISTRICT Thank you for subrnirdng your prequalifioatlon package to the Central Contra Costa Sanitary Dietric= (District). After careful review, the District has determined that your company is nonresponsive, therefore, not prequalified for the subject project. The basis of this determination is that your company did not meet the Notice of ViOIATtOns Criteria listed in Part IV of the Request for Submitted. The criteria in this section does not make allowances for large corrtractors with billions of dollars worth of work vs the typical small microtunneling contractor. In addition, the criteria does not differentiate between a large company and one of the divisions within the company. The District will evaluate this Issue on future prequalifications. As delineated in [tern 9 of the instructions to Bidders, you must notify, in writing, the Secretary of the District (Ms. Joyce Murphy, Secretary of the District, 5019 Imhoff Place. Martinez, CA 94553; phone 925 - 229-7303) within five (5) calendar days from receipt of this Notice of Determination if you wish to appeal the determination. If you have any questions, feel free to call me at 926 -229 -7288. Si ncereiy, Vv wlliam E. Brennan Capital Projects Division Manager WEBITJP:ms co: Kent Alm, District Counsel Ann. Farrell Joyce Murphy Tad pileeki Past -W Fax Nde 7671 ► Ta on e- Fri �� !R ✓7 G-.+- oa.rGpc ca • F�haw s..ges . -oa -^7 lY Page 8 of 8 FAX: (925) 372.9635 October 13, 200 1:lul•r.F.$ W. hA77a (`.�etwl M�r.oK+r Mr. M. J. O'Donnell K11WW 1, AJA( 10L11— Modern Continental Construction Co., Inc. (S v038 -M3o 18501 Ventura Boulevard, Suite 301 WDYMZ. vcrvor 0194a Tarzana, CA 91356 Swrwbr •jdhe Dear Mr. O'Donnell; NOTICE OF DETERMINATION: MICROTUNNEUNG /PIPE .JACKING CONTRACTOR/ SUBCONTRACTOR PROJECT NO. FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, DISTRICT Thank you for subrnirdng your prequalifioatlon package to the Central Contra Costa Sanitary Dietric= (District). After careful review, the District has determined that your company is nonresponsive, therefore, not prequalified for the subject project. The basis of this determination is that your company did not meet the Notice of ViOIATtOns Criteria listed in Part IV of the Request for Submitted. The criteria in this section does not make allowances for large corrtractors with billions of dollars worth of work vs the typical small microtunneling contractor. In addition, the criteria does not differentiate between a large company and one of the divisions within the company. The District will evaluate this Issue on future prequalifications. As delineated in [tern 9 of the instructions to Bidders, you must notify, in writing, the Secretary of the District (Ms. Joyce Murphy, Secretary of the District, 5019 Imhoff Place. Martinez, CA 94553; phone 925 - 229-7303) within five (5) calendar days from receipt of this Notice of Determination if you wish to appeal the determination. If you have any questions, feel free to call me at 926 -229 -7288. Si ncereiy, Vv wlliam E. Brennan Capital Projects Division Manager WEBITJP:ms co: Kent Alm, District Counsel Ann. Farrell Joyce Murphy Tad pileeki Past -W Fax Nde 7671 ► Ta on e- Fri �� !R ✓7 G-.+- oa.rGpc ca • F�haw s..ges . -oa -^7 lY Page 8 of 8 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS Board Meeting Date: November 16, 2000 Type of Action: AUTHORIZE AWARD POSITION PAPER No.: 6.a. BIDS AND AWARDS Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D. W. NICHOLSON CORPORATION FOR THE ELEVATED WORK PLATFORMS PROJECT, DISTRICT PROJECT 6132, AND AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $130,000 FROM THE TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR CONSTRUCTION Submitted By: Initiating DeptJDiv.: James L. Belcher, Senior Engineer Plant Operations /Maintenance RECOMMENDED FOR BOARD ACTION. ISSUE: On November 1, 2000, sealed bids were received and opened for construction of the Elevated Work Platforms Project, District Project (DP) 6132. The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. Board authorization is required for contingency allocations of more than $25,000. RECOMMENDATION: Authorize award of a construction contract to D. W. Nicholson Corporation. FINANCIAL IMPACTS: Approximately $120,000, including bid price, contingency, and construction management. BACKGROUND: Each year a number of safety improvement ideas are generated during safety audit and from employee suggestions. The District Safety Committee reviews and evaluates these ideas for priority and appropriateness. Some of these ideas lead to work that is best performed as a capital project. The Plant Operations Department (POD) Safety Team recommended three safety projects (see Attachment 1) for immediate implementation. They are: • Medusa access platform (furnace flue gas wet scrubber) • Super vacuum access platform (ash vacuum filter housing) • Ash unloading conveyor access platform 11/8/00 G: \Belcher \6132Award. PP. wpd Page 1 of 5 POSITION PAPER Board Meeting Date: November 16, 2000 Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D. W. NICHOLSON CORPORATION FOR THE ELEVATED WORK PLATFORMS PROJECT, DISTRICT PROJECT 6132, AND AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $130,000 FROM THE TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR CONSTRUCTION These safety improvements are being made to improve employee working conditions by providing safe access to properly maintain critical equipment. The project was advertised on October 11 and October 16, 2000. Five bids, ranging from a low of $89,000 to a high of $157,000, were received and publicly opened on November 1, 2000. The engineer's estimate for the construction cost was $150,000. A summary of these bids is shown in Attachment 2. POD staff conducted a commercial and technical evaluation of the bids, and it has been determined that D. W. Nicholson Corporation is the lowest responsible bidder with a bid amount of $89,000. D. W. Nicholson has successfully performed other District projects. The additional allocation of funds required to complete this project is $130,000, as shown in Attachment 3. The current total estimated project cost is $179,000. This project is not included in the Fiscal Year 2000 -2001 Capital Improvement Budget (CIB). Staff has conducted a cash -flow evaluation of the Sewer Construction Fund and concluded that adequate funds are available for this project. Staff has determined that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 18.2, since it involves minor alterations to existing treatment plant facilities with no increase in capacity. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the amount of $89,000 for the construction of the Elevated Work Platforms Project, DP 6132, to D. W. Nicholson Corporation, the lowest responsible bidder. Authorize the General Manager to allocate $130,000 from the Treatment Plant Program Contingency Account for construction of DP 6132. 11/8/00 Page 2of5 E q6 0 150 300 FEET CT i 4" /l Central Contra Costa Attachment Sanitary District ELEVATED WORK ACCESS PLATFORM District Project 6132 1 " 1 Project Location Page 3 of 5 Central Contra Costa Sanitary District ATTACHMENT 2 SUMMARY OF BIDS Project: ELEVATED WORK PLATFORM Date: November 1. 2000 PROJECT DP 6132 Location: Martinez, California Engr. Est. $150.000 1 1 D. W. Nicholson Corporation $89,000 24747 Clawiter Road Hayward, CA 94540 2 Kaweah Construction Company $96,839 P. O. Box 7780 Fresno, CA 93747 3 Pacific Mechanical Corporation $136,000 P.O. Box 4041 Concord, CA 94524 4 Arntz Builders $149,847 19 Pamaron Way Novato, CA 94949 5 Monterey Mechanical Company $157,000 8275 San Leandro Street Oakland, CA 94621 Bids Opened by: /s/ Joyce Murphy Date: November 1. 2000 Sheet No. 4 of 5 S:\Contracts\6132\SUMB1DR.WPD ATTACHMENT 3 ELEVATED WORK PLATFORMS PROJECT DISTRICT PROJECT NO. 6132 POST - BID /PRECONSTRUCTION ESTIMATE 11/8/00 G: \Belcher \6132Award.PP.wpd Page 5 of 5 Percent of Item Description Total Estimated Construction Cost 1 CONSTRUCTION Construction Contract $ 89,000 Contingency at 17% $ 15,000 Total Construction $104,000 100 2 CONSTRUCTION MANAGEMENT $ 16,000 15.38 3 TOTAL CONSTRUCTION PHASE $120,000 115.38 COST 4 TOTAL PREBID EXPENDITURES $ 12,000 11.54 5 TOTAL PHASE ESTIMATED $132,000 126.92 PROJECT COST 6 OTHER WORK FUNDED BY THIS $ 48,000 PROJECT 7 TOTAL ESTIMATED PROJECT $180,000 COST 8 FUNDS AUTHORIZED TO DATE $ 50,000 9 ADDITIONAL ALLOCATION $130,000 NEEDED TO COMPLETE PROJECT 11/8/00 G: \Belcher \6132Award.PP.wpd Page 5 of 5 Central Contra Costa Sanitary District /4"�k BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2000 No.: 8.a. ENGINEERING Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH BRIAN KANGAS FOULK FOR CONSULTING SURVEY SERVICES Submitted By: Initiating Dept. /Div.: Elizabeth Charlton, Land Surveyor Engineering /Capital Projects _ REVIEWED AND RECOMMENDED FOR BOARD ACTION. __(M� "I , (& - 04b\-- E. Cha I on W. Bren n A. rell Charles General Mt ISSUE: Authorization of the Board of Directors is required for the General Marhager to execute a professional services agreement in an amount greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute a professional services agreement with a cost ceiling not to exceed $100,000 with Brian Kangas Foulk for survey support services for a period of one year. FINANCIAL IMPACTS: Costs of survey services provided through this agreement will be charged to various capital projects and Operations and Maintenance accounts. ALTERNATIVES /CONSIDERATIONS: Additional District staff could be hired to meet this need. BACKGROUND: The District Survey Section provides support services for Engineering, Plant Operations, and Collection System Operations in facilities location, predesign, design, construction, and right -of -way. Survey gathers both new data and researches, compiles and interprets archival data for these projects. Survey contracts with, and supervises the work of private surveyors when on -going work exceeds the section's capacity. Survey consultants also provide field personnel to form the District survey crew. The Board had last authorized an agreement on November 6, 1997, for $92,000 with Brian Kangas Foulk to provide consulting surveying services. The contract was extended in time via contract revision to January 31, 2001, and the contract amount was increased to $35,000. In the last twelve months, a consultant surveyor has worked an average of fifty percent of the time. Most of these services were provided for capital projects. We are currently evaluating the need for a full -time District position to perform this and other tasks. It is anticipated that Survey will require these outside survey support services over the next one year period in order to continue to provide timely service to District departments. 11/8/00 L:\Position Papers \SURVEY \rfp2pos.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: November 16, 2000 subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH BRIAN KANGAS FOULK FOR CONSULTING SURVEY SERVICES Proposals were solicited from survey consulting firms with experience in providing contract services to municipalities and special districts. Two surveying firms Brian Kangas Foulk and Psomas submitted proposals. These firms participated in an informal interview process to ascertain the notice required for provision of survey personnel and the qualifications of chiefs of party assigned to District work. Brian Kangas Foulk was selected for this work on the basis of availability, experience, and projected costs. A professional services agreement not to exceed the amount of $ 100,000 was negotiated with Brian Kangas Foulk. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a professional services agreement with a cost ceiling not to exceed $ 100,000 with Brian Kangas Foulk for survey support services for a period of one year. 11/8/00 L: \Position Papers \SURVEY \rfp2pos.wpd Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2000 No.: 9.a. TREATMENT PLANT Type of Action: AUTHORIZE AWARD Subject: AUTHORIZE AWARD OF A COGENERATION PACKAGE MAINTENANCE CONTRACT TO SOLAR TURBINES FOR $164,040 PER YEAR FOR A TERM OF FIVE YEARS Submitted By: Initiating Dept. /Div.: David J. Reindl, Associate Engineer Plant Operations /Maintenance REVIEWED AND RECOMMENDED F BOARD ACTION. i �ruc� D. Reindl . Be J. K Lamica Char s o.ag General ISSUE: Board approval is required for agreements that exceed $50,000. RECOMMENDATION: Renew the maintenance agreement with Solar Turbines for five years at 5164,040 per year plus an adjustment for inflation. FINANCIAL IMPACTS: The five -year value of the contract is approximately $875,000, including an inflation adjustment of 3 percent per year. ALTERNATIVES /CONSIDERATIONS: Alternatives to this contract would be to use Solar Turbines on an as- needed basis. BACKGROUND: The installation of the cogeneration system for the treatment plant was completed mid -1995 and commissioned for full -time operation in November 1995. The cogeneration system provides between 85 and 90 percent of the treatment plant's electrical energy and 30 percent of the steam needed for the treatment plant aeration process. By utilizing natural gas (NG) to produce both electrical power and steam, the District has saved between $800,000 and $1 million per year over the cost of utility - provided power. For each of the last five years, the cogeneration system has exceeded the on -line availability goal of 95 percent, due in part to the comprehensive maintenance program with Solar Turbines. A maintenance agreement with the manufacturer was included in the original evaluated bid for the turbine generator equipment when it was purchased in 1994. Solar Turbines, the manufacturer, was authorized the award to supply our turbine and provide five years of maintenance. The maintenance agreement covers the entire power generating package for all parts and labor and any emergency service calls. The agreement also contains provisions for end -of- contract replacement of the combustion turbine, a value of $250,000, plus a yearly 11 /8/00 Page 1 of 2 S: \Correspondence \POS PAPR \2000 \SolaWaintenance.DJR. wpd POSITION PAPER Board Meeting Date: November 16, 2000 subject: AUTHORIZE AWARD OF A COGENERATION PACKAGE MAINTENANCE CONTRACT TO SOLAR TURBINES FOR $164,040 PER YEAR FOR A TERM OF FIVE YEARS payment for performance bonus or penalty. Solar Turbines has earned a performance bonus all five years of the first contract because the turbine exceeded the specified uptime. Solar Turbines also replaced a turbine in April 2000 at no additional cost; the replacement turbine is producing more power than our original turbine. The term of the existing maintenance agreement ends in November 2000. The District has negotiated an extension of the original agreement with Solar Turbines for an additional five years. District staff recommends the agreement be extended with Solar Turbines because of their excellent past performance, and it is in the best interest of the District as no other source can provide the current factory level of support that Solar Turbines has provided. The cost for the renewed agreement is $13,670 per month, or a total of $164,040 per year, and includes an allowance for inflation in future years. RECOMMENDED BOARD ACTION: Renew the maintenance agreement with Solar Turbines for up to five years at $164,040 per year, plus an adjustment for inflation. 11/8/00 Page 2 of 2 S:\ Correspondence \POSPAPR \2000 \SolarMaintenance.DJR.wpd Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2000 No.: 13.a. BUDGET AND FINANCE Type of Action: APPROVE FINANCIAL REPORT Subject: APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF JUNE 30, 2000 FOR SUBMISSION TO THE GOVERNMENT FINANCE OFFICERS ASSOCIATION. Submitted By: Initiating Dept ✓Div.: Colette Curtis -Brown Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION. C. Curtis Brown D. Rat f.' Morsen harles W B ts, General Ma ger ISSUE: Board approval is requested to submit a Comprehensive Annual Financial' Report (CAFR) to the Government Finance Officers Association (GFOA) for review. I RECOMMENDATION: Review and approve the June 30, 2000 CAFR for GFOA submission. FINANCIAL IMPACTS: There is an application fee for submission of a CAFR for review based on total revenues of the entity applying. The District fee is $415 based on this sliding fee schedule. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The GFOA is a professional association of state /provincial and local finance officers in the United States and Canada, and has served the public finance profession since 1906. The association's 14,100 members are dedicated to the sound management of government financial resources. The GFOA also provides input to the Governmental Accounting Standards Board (GASB). This is an important function as the GASB imposes the rules that govern how we account for the financial operations of the District. Publishing a CAFR addresses the Little Hoover Commission's concern that public agencies be more forthcoming with their financial information to their constituents. This report provides ten years of pertinent data in one easy -to -read document. The CAFR is a comprehensive tool for internal management use as well as external use for evaluating the creditworthiness of the District should the District consider outside financing in the future. Publishing a CAFR is an industry standard and several of our neighboring agencies currently produce the document. The GFOA sponsors a Certificate of Achievement of Excellence in Financial Reporting Program. To participate in this program, the District has to comply with the strict requirements of the GFOA in regards to format and content of the CAFR. The report includes an introduction, financial and statistical section that presents ten years of data. 11/8/00 G: \FINANCE \cafrpp.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: November 16, 2000 subject: APPROVE THE COMPREHENSIVE FINANCIAL REPORT AS OF JUNE 30, 2000 FOR SUBMISSION TO THE GOVERNMENT FINANCE OFFICERS ASSOCIATION. The Board Finance Committee reviewed the CAFR in detail at the Board Budget and Finance Committee meeting on November 8, 2000. Suggestions for improvement have been imbedded in the final document. RECOMMENDED BOARD ACTION: Approve the CAFR for submission to the GFOA. 11/8/00 Page 2 of 2