HomeMy WebLinkAbout10-19-00 AGENDA BACKUPE Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2000 No.: 3-a- CONSENT CALENDAR
Type of Action: QUITCLAIM SEWER EASEMENT
Subject: AUTHORIZE EXECUTION AND RECORDING OF A QUITCLAIM DEED TO
WILLIAM E. BONETTE AND MARGARET E. BONETTE, WALNUT CREEK, DP 4511
Submitted By: Initiating Dept. /Div.:
Ricardo Hernandez Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD AC `T/nO
_v � V `
R. Hernandez U J. i moto -Mills C. Swanson
OJ�5- C
/
A. Farrell
C arles W.
General M+
ISSUE: Board approval is required to quitclaim existing easements.
RECOMMENDATION: Authorize quitclaiming of a sewer easement to William E. Bonette
and Margaret E. Bonette.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The subject easement was granted to the District in 1989 as part of a
land subdivision on Castle Gate Road in Walnut Creek (map attached). The purpose of the
easement was to provide sewer service to one of the subdivision's lots through the vacant
lot now owned by Mr. and Mrs. Bonette. Service has been provided to that lot via
another sewer and the easement through the Bonette property is no longer needed. Mr.
and Mrs. Bonette have requested the quitclaim in order to build a house over a portion of
the existing easement.
Staff concluded that this transaction is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor
alteration in land use limitations. Approval of this quitclaim will establish the Board of
Director's independent finding that this action is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize the President of the Board and Secretary of
the District to execute a Quitclaim Deed to William E. Bonette and Margaret E. Bonette,
and authorize staff to record the Quitclaim Deed with the Contra Costa County Recorder.
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Page 2 of 2
Central Contra Costa Sanitary District
/Ja i BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2000 No.: 3.b. CONSENT CALENDAR
Type of Action: SET DATE FOR PUBLIC HEARING
subject: ESTABLISH NOVEMBER 16, 2000, AS THE DATE FOR A PUBLIC HEARING TO
RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE PROPERTIES
WHICH COULD DIRECTLY CONNECT TO SEWERS IDENTIFIED AS PROJECTS 5218,
5309, 5346, 5375, 5381 AND 5391
submitted By: Initiating Dept /Div.:
Jack Case, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
rJJ. Case J. Miyam o -Mills C. Sw_an46n A. Farrell Charles W. Batts,
General Manager
ISSUE: When Reimbursement Fees are proposed for properties which could directly
connect to a "standard facility" installed by private individuals, the District Code
requires that a public hearing be held prior to the Board of Directors' adoption of the
fees.
RECOMMENDATION: Establish the Board's regularly scheduled meeting on November
16, 2000, as the date for a public hearing to receive comments on proposed
Reimbursement Fees for properties which could directly connect to sewers installed
by private individuals identified as projects 5218, 5309, 5346, 5375, 5381 and 5391.
FINANCIAL IMPACTS: An administrative charge to recover District costs is paid by the
installer for each fee collection transaction.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: Design and construction of the projects listed in the subject were paid
for by private individuals. After the projects have been completed by the installer and
accepted by the District, the installer contributes the project to the District for public use.
Non - installer properties may connect to the contributed public sewers. The District Code
provides for Reimbursement Fees to the installer, so the installer may recover a share of
the cost for the contributed "facility."
Attachment 1 shows the general locations of the constructed projects. The proposed
Reimbursement Fees would be collected from property owners in the areas of the projects
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POSITION PAPER
Board Meeting Date: October 19, 2000
Subject: ESTABLISH NOVEMBER 16, 2000, AS THE DATE FOR A PUBLIC HEARING TO
RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE PROPERTIES
WHICH COULD DIRECTLY CONNECT TO SEWERS IDENTIFIED AS PROJECTS 5218,
5309, 5346, 5375, 5381 AND 5391
when they connect to the sewer system. These collected fees would then be disbursed
to the installers of the projects.
The proposed Reimbursement Fees are calculated by dividing the eligible project cost for
the facilities by the number of Residential Unit Equivalents (RUE) which may connect to
the facilities. The proposed Reimbursement Fees are:
Project
Description
Cost Eligible
for Reimbursement
Number of
Direct
Connections
Proposed
Reimbursement
Fee Per Unit
5218
El Gavilan, Orinda
$35,300.52
2
$17,650.26
5309
EI Pintado, Danville
$84,282.91
13
$ 6,483.30
5346
Ridgewood Rd., Alamo
$67,365.37
3
$22,455.12
5375
Second Ave., Walnut
Creek
$25,759.66
7
$ 3,679.95
5381
Mountain View Dr.,
Lafayette
$81,666.62
7
$11,666.66
5391
Estates Dr., Lafayette
$33,463.05
3
$11,154.35
These fees are collected at the time of connection in addition to Facilities Capacity and
Pumped Zone Fees (now $2,572 /RUE and $348 /RUE, respectively), and other District charges,
such as those for permits, inspection, and sewer service.
The District Code requires that a notice of public hearing be mailed at least ten days in
advance to owners of properties to which the fees would be applicable. The notice will include
a general description of the reimbursement fee program, a description of the facilities that
were constructed which give rise to the proposed fees, and the amount of the proposed fee.
RECOMMENDED BOARD ACTION: Establish the Board's regularly scheduled meeting on
November 16, 2000, as the date for a public hearing to receive comments on proposed
Reimbursement Fees for properties which could directly connect to sewers installed by private
individuals identified as projects 5218, 5309, 5346, 5375, 5381 and 5391.
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ATTACHMENT
Location Map
Page 3 of 3
Central Contra Costa Sanitary District
/,JZWI BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2000 No.: 4.a. HEARINGS
Type of Action: CONDUCT PUBLIC HEARING; ADOPT RESOLUTIONS; AUTHORIZE
AGREEMENT
Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA
CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING
ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND
AUTHORIZE EXECUTION OF AGREEMENT WITH VIA CERRADA PARCEL OWNERS IN
CONJUNCTION WITH THE VIA CERRADA CONTRACTUAL ASSESSMENT DISTRICT
NO. 2000 -6, DISTRICT PROJECT NO. 5486
Submitted By: Initiating Dept. /Div.:
Curtis Swanson, Division Manager Engineering /Environmental Services
REVIEWS^ AND RECOMMENDED FOR BOARD ACTION.
V`
Swanson A. Farrell
harles atts
General Manag
ISSUE: A public hearing must be conducted to consider objections and inquiries regarding
the proposed assessment, the Resolution of Intention, the Engineer's Report, and any
other comments from the public, including the affected parcel owners, relating to the
proposed Via Cerrada Contractual Assessment District No. 2000 -6 (CAD No. 2000 -6).
RECOMMENDATION: Conduct a public hearing. Adopt resolutions and authorize an
agreement to implement Via Cerrada CAD No. 2000 -6.
FINANCIAL IMPACTS: The estimated total project cost is $65,574. Funding for this CAD
is included in the 2000 -01 Capital Improvement Budget (CIB) on page CS. The District
will be reimbursed for this project cost over a 10 year assessment period. The District has
authorized $1,000,000 for CADs in 2000 -01. If approved, the Via Cerrada CAD will be
the first CAD funded in 2000 -01. If approved, there will be $934,000 available for other
CADs.
ALTERNATIVES /CONSIDERATIONS:
Continue this item to receive additional public comment or allow additional
deliberation.
2. Withhold or delay approval of the project.
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POSITION PAPER
Board Meeting Date: April 6, 2000
Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA
CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING
ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND
AUTHORIZE EXECUTION OF AGREEMENT WITH VIA CERRADA PARCEL OWNERS IN
CONJUNCTION WITH THE VIA CERRADA CONTRACTUAL ASSESSMENT DISTRICT
NO. 2000 -6, DISTRICT PROJECT NO. 5486
BACKGROUND: A group of three parcel owners on Via Cerrada in Alamo have requested
that the District form a contractual assessment district for the purpose of financing and
constructing a public sewer system that will benefit their properties. The Board of
Directors adopted a Resolution of Intention to form a contractual assessment district on
July 20, 2000. The proposed sewer includes approximately 390 linear feet of 8 -inch
sewer main and two manholes that will serve the proponents' five existing properties, all
of which have existing homes presently relying on septic tanks. A map showing the
proposed boundary and the proposed sewer location is attached as Attachment A.
On July 20, 2000, the Board of Directors adopted a resolution directing the preparation
of a report for a Contractual Assessment District known as Via Cerrada CAD No. 2000 -6.
A report has been prepared, and assessments have been estimated. (The Engineer's
Report is being provided to the Board under separate cover.) On July 20, 2000, the Board
of Directors set a public hearing for October 19, 2000. Since assessments are proposed
to be levied on properties, the procedural requirements of Proposition 218 do apply.
Compliance with these requirements has been included in the documents and actions
proposed for Board consideration. In order to continue the process for Via Cerrada CAD
No. 2000 -6 the following actions are necessary:
1. Conduct a public hearing to:
a. announce the tabulation of ballots submitted by owners of each
affected parcel indicating approval or opposition to the proposed
assessment.
b. consider public testimony on the Resolution of Intention and the
Engineer's Report.
2. If, at the close of the hearing, the Board finds that protests and ballot
opposition are insufficient, the following resolutions may be considered and
adopted:
a. Resolution overruling protests of improvement (Exhibit B)
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POSITION PAPER
Board Meeting Date: April 6, 2000
Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA
CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING
ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND
AUTHORIZE EXECUTION OF AGREEMENT WITH VIA CERRADA PARCEL OWNERS IN
CONJUNCTION WITH THE VIA CERRADA CONTRACTUAL ASSESSMENT DISTRICT
NO. 2000 -6, DISTRICT PROJECT NO. 5486
b. Resolution confirming compliance with California Constitution,
Article XIIID, Section 4 (Exhibit Q.
C. Resolution approving the Engineer's Report, assessments, and
ordering improvement (Exhibit D).
An agreement between the owners and the District is needed to establish the rights and
obligations of both parties. District Counsel has prepared such an agreement in which the
owners agree to:
• assessments being placed on their property tax bills;
• pay the assessments;
• accept total responsibility for the design and construction of the sanitary
sewer extension;
• require the contractor who is selected by the owners to maintain certain
insurance coverage;
• accept total responsibility for the costs associated with the sanitary sewer
extension, including interest for District financing; and
• have the sanitary sewer extension constructed in accordance with District
standards.
The District will:
• finance the costs of the sanitary sewer extension;
• accept the work of the contractor, provided the work is done in accordance
with District standards;
• place assessments on owners' tax bills;
• record as liens on the participants' properties the obligation of each
participant to pay assessments; and
• be reimbursed in full by receiving payments, including interest, for the total
amount financed from owners over a ten -year period.
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POSITION PAPER
Board Meeting Date: April 6, 2000
subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA
CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING
ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND
AUTHORIZE EXECUTION OF AGREEMENT WITH VIA CERRADA PARCEL OWNERS IN
CONJUNCTION WITH THE VIA CERRADA CONTRACTUAL ASSESSMENT DISTRICT
NO. 2000 -6, DISTRICT PROJECT NO. 5486
The agreement has been executed by all three affected parcel owners. It is appropriate,
therefore, to authorize the General Manager to execute the agreement on behalf of the
District.
A summary of project costs is shown in Exhibit E.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3), since it can be seen with
certainty that there is no possibility that the activity in question may have a significant
adverse effect on the environment. This certainty is based on the District's past
experience with numerous similar sewer construction projects, the developed nature of
the project environment, and the limited service area of the project (no potential for
growth inducement). Approval of the Engineer's Report will establish the Board of
Directors' independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: If a majority protest is not filed and if less than a
majority of returned ballots from affected parcel owners oppose the assessment, staff
recommends that the Board of Directors take the following actions:
• Conduct public hearing.
• Adopt a resolution overruling protests.
• Adopt a resolution confirming compliance with California Constitution, Article XIIID,
Section 4.
• Adopt a resolution approving the Engineer's Report, assessments, and ordering
improvement.
• Authorize the General Manager to execute an agreement with the Via Cerrada parcel
owners.
10/12/00
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3IY
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C
rtti
Central Contra Costa
Sanitary District
PROPOSED BOUNDARY OF
VIA CERRADA
CAD 2000 -6
Attachment
A
Page 5 of 11
RESOLUTION NO.
EXHIBIT B
RESOLUTION OVERRULING PROTESTS
VIA CERRADA CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -6
The Board of Directors of the Central Contra Costa Sanitary District resolves:
On October 19, 2000, the Board of Directors held a public hearing on the Resolution
of Intention and the Engineer's Report on the proposed improvement in Via Cerrada
Contractual Assessment District No. 2000 -6.
At or before the time set for hearing, certain interested persons made or may have
made protests or objections to the proposed improvement, the extent of the Contractual
Assessment District, or the proposed assessment.
The Board hereby overrules each of these protests, written or oral.
The Board finds that the protest against the proposed improvement (including all
written protests not withdrawn in writing before the conclusion of the protest hearing) is
made by the owners of less than one half of the area of the land to be assessed for the
improvement.
PASSED AND ADOPTED this 19th day of October, 2000, by the Board of Directors
of the Central Contra Costa Sanitary District by the following votes:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
10/12/00
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EXHIBIT C
RESOLUTION NO.
RESOLUTION CONFIRMING COMPLIANCE WITH
CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4
VIA CERRADA CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -6
The Board of Directors of the Central Contra Costa Sanitary District resolves:
1. The Board set 2 p.m. on October 19, 2000, at the Meeting Room of the
Board of Directors, 5019 Imhoff Place, Martinez, California, as the time and place for a
public hearing pursuant to California Constitution, Article XIIID, Section 4.
2. Pursuant to Article XIIID of the California Constitution, as amended by
Proposition 218, commonly known as the "Right to Vote on Taxes Act," notice of the
proposed assessment was provided to all owners of affected parcels within the District,
which notice contained a ballot whereby each owner could indicate support or opposition
to the proposed assessment.
3. At the time and place for which notice was given, the Board of Directors
conducted a public hearing, pursuant to California Constitution, Article XIIID, Section 4,
and gave every person present an opportunity to comment on and object to the amount
of the proposed assessment.
4. The Board finds that less than a majority of parcel owners who returned
ballots, weighted by financial obligation, opposed the proposed assessment.
PASSED AND ADOPTED this 19th day of October, 2000, by the Board of Directors
of the Central Contra Costa Sanitary District by the following votes:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
10/12/00
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EXHIBIT D
RESOLUTION NO.
RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT
AND ORDERING IMPROVEMENT
VIA CERRADA CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -6
The Board of Directors of the Central Contra Costa Sanitary District resolves:
This Board has taken a series of actions preliminary to ordering the improvement in
the Via Cerrada Contractual Assessment District No. 2000 -6, Central Contra Costa
Sanitary District, Contra Costa County, California, and now makes the following findings
and orders:
1. The Board adopted a map showing the boundaries of the land benefitted by
the proposed improvement. A copy of the boundary map was filed in the office of the
County Recorder of the County of Contra Costa in the Book of Maps of Assessment and
Community Facilities Districts.
2. The Board adopted its Resolution of Intention to order the improvement
described therein under the Municipal Improvement Act of 1911, and directed Curtis W.
Swanson, Environmental Services Division Manager, as the Engineer of Work for the
Assessment District, to prepare the report required by Section 5989.22 of the Streets and
Highways Code.
The improvement is generally described as follows:
Construction and installation of approximately 390 linear
feet of sanitary sewer line, together with appurtenant work
and facilities located at Via Cerrada in Alamo, California.
3. The Board called a hearing of protests on the Via Cerrada Contractual
Assessment District No. 2000 -6. Notice of the hearing was given by publication, by
street posting, and by mailing to affected parcel owners, all according to the Municipal
Improvement Act of 1911. Affidavits of publication, posting, and mailing were filed with
the Secretary of the District.
4. At the time and place for which notice was given, the Board of Directors
conducted a public hearing pursuant to Section 5898.26 of the Streets and Highways
Code, which included a summary of the Engineer's Report and gave every person present
an opportunity to comment on and object to the proposed Contractual Assessment
Program improvement and the extent of the Assessment District.
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5. The Board further finds that written protests against the proposed
improvement have not been made by owners representing more than one half of the area
of the land to be assessed for the improvement.
6. The documents and events described in paragraphs 1 to 4, inclusive, are
stated here in tabular form, with their dates and, where appropriate, their numbers. All
documents are now on file with the District except as otherwise noted.
f. Affidavit of Publication of Notice of Improvement Pending
7. The Board approves the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report.
8. The Board finds that the Engineer of Work, in the Engineer's Report has fairly
and properly apportioned the cost of the improvement to each parcel of land in the
Assessment District in compliance with the agreement between the owners and in
proportion to the special benefits derived by each parcel, in relationship to the entirety of
the capital cost of the improvement. The Board hereby confirms and levies each individual
assessment as stated in the Engineer's Report.
9. The Board orders the improvement described in paragraph 2 and as detailed
in the Engineer's Report.
10. According to Section 10603 of the Streets and Highways Code, the Board
designates the District Controller to collect and receive payment of the assessments.
11. The Board independently finds that this project is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3),
since it can be seen with certainty that there is no possibility that the activity in question
may have a significant adverse effect on the environment. This certainty is based on the
District's past experience with numerous similar sewer construction projects, the
developed nature of the project environment, and the limited service area of the project
(no potential for growth inducement).
10/12/00
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Number
Document or Event
Date
or Action
a.
Resolution of Intention
7/20/00
2000 -116
b.
Resolution Approving Boundary Map
7/20/00
2000-117
c.
Boundary Map Filed with County Recorder
7/27/00
Filed
d.
Certificate of Mailing Notice of Improvement
9/28/00
e.
Certificate of Posting Notice of Improvement
9/27/00
f. Affidavit of Publication of Notice of Improvement Pending
7. The Board approves the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report.
8. The Board finds that the Engineer of Work, in the Engineer's Report has fairly
and properly apportioned the cost of the improvement to each parcel of land in the
Assessment District in compliance with the agreement between the owners and in
proportion to the special benefits derived by each parcel, in relationship to the entirety of
the capital cost of the improvement. The Board hereby confirms and levies each individual
assessment as stated in the Engineer's Report.
9. The Board orders the improvement described in paragraph 2 and as detailed
in the Engineer's Report.
10. According to Section 10603 of the Streets and Highways Code, the Board
designates the District Controller to collect and receive payment of the assessments.
11. The Board independently finds that this project is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3),
since it can be seen with certainty that there is no possibility that the activity in question
may have a significant adverse effect on the environment. This certainty is based on the
District's past experience with numerous similar sewer construction projects, the
developed nature of the project environment, and the limited service area of the project
(no potential for growth inducement).
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PASSED AND ADOPTED this 19th day of October, 2000, by the Board of Directors
of the Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
10/12/00
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Page 10 of 11
EXHIBIT E
SUMMARY OF PROJECT COSTS
VIA CERRADA CAD NO. 2000 -6
Construction $54,450
Engineering 7,000
District Services 4,124
TOTAL 65574
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2000 No.: 4.b. HEARINGS
Type of Action: CONDUCT PUBLIC HEARING, ADOPT RESOLUTION
Subject: CONDUCT A PUBLIC HEARING TO ESTABLISH REIMBURSEMENT FEES FOR
THE ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -1
Submitted By: Initiating Dept. /Div.:
Curtis Swanson, Division Manager Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
P
C. Swanson A. Farrell
harles W'
General Ma
ISSUE: Reimbursement fees need to be established for the Alhambra Way Contractual
Assessment District No. 98 -1. A public hearing is required prior to establishing
reimbursement fees.
RECOMMENDATION: Conduct a public hearing to receive comments on reimbursement
fees. Adopt a resolution establishing reimbursement fees for Alhambra Way C.A.D. No.
98 -2.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: None. Reimbursement fees to participants are
provided for under Chapter 6 of the District Code. The CAD repayment fees are
reimbursement fees as provided for and defined in Chapter 6 of the District Code.
BACKGROUND: The Board approved the Alhambra Way CAD 98 -1 on September 3,
1998. The work to install sewer improvements in Alhambra Way through the Alhambra
Way Contractual Assessment District (C.A.D.) No. 98 -1 was completed in 1999. The
final assessments for the four participating property owners were established by the Board
on May 6, 1999. There are owners of one property on Alhambra Way who may connect
their home to the sewer built under Alhambra Way C.A.D. No. 98 -2. These owners have
not participated in paying for the sewer improvements. They are categorized as
nonparticipants. If and when these nonparticipants connect their homes to the sewer in
Alhambra Way, a reimbursement fee will be collected from each of them. The
reimbursement fees will equalize the investment in, and fairly and equitably distribute the
cost of, the sewer improvements in Alhambra Way between the participating owners.
Establishment of the reimbursement fees must be done by the Board in conjunction with
a public hearing. At its meeting on September 21, 2000, the Board established October
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r
POSITION PAPER
Board Meeting Date: April 6, 2000
Subject: CONDUCT A PUBLIC HEARING TO ESTABLISH REIMBURSEMENT FEES FOR
THE ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -1
19, 2000, as the date for such a public hearing. When the nonparticipants connect their
home, they will be required to pay standard "connection fees" consisting of capital
improvement and connection fees. In addition a reimbursement fee will be collected from
each nonparticipant and will be used to equalize the assessments for the participants and
the subsequent connectors. At any point in time, the reimbursement fee will equal the
resultant assessments (prior assessment less a portion of the reimbursement fee). The
assessments for the ten participants in Alhambra Way CAD 98 -1 are shown in the
attached table (Exhibit A). Of the ten participants, four elected to pay the assessment up
front, five elected to pay the full assessment over 10 years, and one paid a down payment
of $1,500 and is paying the remainder over 10 years. The assessment paid up front is
$8,185.50 (principal only) and if paid over 10 years is $11,347.60 (principal and interest).
These assessments were established by the Board on May 6, 1999, for the ten
participants. When the first and only nonparticipants connect their home, a
reimbursement fee of $9,166.16 will be collected and divided equally between the four
participants such that all four participants' assessments will be reduced to $7,441.36
(principal only). At that time the ten participants and the new connector will have the
same financial obligation.
The reimbursement fees are summarized below:
Nonparticipant
Connection
First
Reimbursement
Fee
$9,166.16
These reimbursement fees are fixed for a 20 -year period. The 20 -year period was
established in the agreement between the participants and the District. The
reimbursement fees will not be collected after the year 2030.
RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on
reimbursement fees. Adopt a resolution establishing reimbursement fees for Alhambra
Way C.A.D. No. 98 -2.
10/12/00
WCAD \Alhambra Way \AlhamWay.PR.wpd Page 2 of 5
EXHIBIT A
ALHAMBRA WAY CAD NO. 98 -1 REIMBURSEMENT CHARGE
$8,185.50 = Assessment if paid up front (4 parcels)
$ 10,874.00 = Assessment paid over 10 years with $1,500 Downpayment (1 parcel)
$11,347.60 = Assessment if paid over 10 years (5 parcels)
$100,248 = Total Assessments to be paid
Parcel
No.
First Ten
Connectors'
Assessments
Eleventh Connector
Reimbursement
Charge
Apply
Reimbursement
to First Ten
Resultant
Assessments
1
$11,347.60
<$1,031.60>
$10,316.00
2
$11,347.60
<$1,031.60>
$10,316.00
3
$11,347.60
<$1,031.60>
$10,316.00
4
$11,347.60
< $1,031.60>
$10,316.00
5
$ 8,185.50
<$744.14>
$ 10,316.00
6
$10,768.00
< $1,031.60>
$ 9,736.40
7
$11,347.60
< $1,031.60 >
$10,316.00
8
$ 8,185.50
< $744.14>
$ 7,441.36
9
$ 8,185.50
< $744.14>
$ 7,441.36
10
$ 8,185.50
<$744.14>
$ 7,441.36
11
$9,166.16
Notes: 1. Interest rate is 6.67 %.
2. Reimbursement charge is based on final costs and the number
of initial participants who paid the assessments up front.
10/12/00
UACAD \Alhambra Way \AlhamWay.PR.wpd Page 3 of 5
RESOLUTION NO. 2000-
RESOLUTION ESTABLISHING REIMBURSEMENT FEES
DEMONSTRATION PROJECT - ALHAMBRA WAY CONTRACTUAL ASSESSMENT
DISTRICT NO. 98 -1
The Board of Directors of the Central Contra Costa Sanitary District resolves:
This Board established final assessments for the Demonstration Project -- Alhambra
Way Contractual Assessment District No. 98 -1, Central Contra Costa Sanitary District,
Contra Costa County, California, on May 6, 1999, and now makes the following findings
and orders.
1. The Board found that the owners of one property on Alhambra Way (4510) have
not participated in paying for the sewer improvements installed in Alhambra Way
through the Alhambra Way Contractual Assessment District No. 98 -1.
2. The Board determined that the collection of reimbursement fees from the owners
who did not participate in paying for the sewer improvements will equalize the
investment in, and fairly and equitably distribute the cost of , said sewer
Improvements among all owners on Alhambra Way.
3. The Board established October 19, 2000 as the date for a public hearing to
establish reimbursement fees for Alhambra Way Contractual Assessment District
I. •;
4. Notice of the public hearing was provided to the affected property owners.
5. At the time and place for which notice was given, the Board conducted a public
hearing and gave every person present an opportunity to comment on and object
to the proposed reimbursement fees.
6. The Board find that no written or oral protests against the proposed reimbursement
fees were made.
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U: \CAD \Alhambra Way \AlhamWay.PR.wpd Page 4 of 5
7. The Board further finds that the following reimbursement fees, when collected, will
equalize the investment on and fairly and equitably distribute the cost of, the
Alhambra Way sewer improvements among all eleven owners on Alhambra Way.
Connection by Owner
Who Did Not Participate Reimbursement
First $9,166.16
8. This Board orders the establishment of the reimbursement fees described in
paragraph 7 and the collection of said fees as a condition of sewer connections for
4510 Alhambra Way. These fees will be in effect until October 19, 2020, after
which time the fees will be void. If a sewer connection from 4510 Alhambra Way
is made after October 191 2000, reimbursement fee will be collected.
9. The reimbursement fee described in paragraph 7 will be included in a future
ordinance.
PASSED AND ADOPTED this 19th day of October, 2000, by the Board of Directors of the
Central Contra Costa Sanitary District by the following votes:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
10/12/00
WCAD \Alhambra Way \AlhamWay.PR.wpd Page 5 of 5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2000 No -: 6-a. BIDS AND AWARDS
Type ofAction: RESPONSIVENESS /RESPONSIBILITY HEARING/ AUTHORIZE AWARD/
AUTHORIZE AGREEMENT
subject: CONSIDER RESPONSIVENESS /RESPONSIBILITY OF KRISTIN CONSTRUCTION
COMPANY'S BID, AND CONSIDER AWARD OF A CONSTRUCTION CONTRACT FOR
THE HARTZ AVENUE SEWER RELOCATION, DISTRICT PROJECT NO. 5451.
AUTHORIZE THE GENERAL MANAGER TO EXECUTE A REAL PROPERTY AGREEMENT.
Submitted By: Initiating Dept. /Div.:
Alexandr Mestetsky Engineering / Capital Projects
Assistant Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
r,ri, - � �w �4� —
l
e etsky cki W. Brennan A. arrell
General Manager
ISSUE: On October 10, 2000, sealed bids were received and opened for construction of
the Hartz Avenue Sewer Relocation Project, District Project No. 5451. The Board of
Directors must authorize award of the contract or reject bids within 50 days of bid
opening. Authorize the General Manager to sign a real property agreement.
RECOMMENDATION- a responsiveness /responsibility hearing. Staff is
continuing to evaluate the bid submitted by Kristin Construction Company. Due to
construction time constraints, deferring the award to the next Board meeting was not a
desirable option. Staff will have a recommended course of action with respect to
construction contract award for the Board to consider at the Board meeting. Separately,
authorize the General Manager to execute the appropriate real property agreement.
FINANCIAL IMPACTS: Approximately $537,000 including construction, contingency, and
construction management if the project is awarded to Kristin Construction Company.
Approximately $562,000 including construction, contingency, and construction
management if Kristin Construction Company's bid is found non- responsive /non-
responsible and D'Arcy and Harty Construction is awarded the construction contract.
Potential additional financial impact if the project is not completed by January 1, 2001.
The Board has the following three options
consider: i
1. Declare the bid of Kristin Construction Company to be responsive /responsible and
award the construction contract to Kristin Construction Company, as the lowest
responsive, responsible bidder; or
10/13/00 Page 1 of 9
CPD -GL -I: \Design \PP \5451 \Consider Responsiveness.wpd
POSITION PAPER
Board Meeting Date: October 19, 2000
subject: CONSIDER RESPONSIVENESS /RESPONSIBILITY OF KRISTIN CONSTRUCTION
COMPANY'S BID, AND CONSIDER AWARD OF A CONSTRUCTION CONTRACT FOR
THE HARTZ AVENUE SEWER RELOCATION, DISTRICT PROJECT NO. 5451.
AUTHORIZE THE GENERAL MANAGER TO EXECUTE A REAL PROPERTY AGREEMENT
2. Declare the bid of Kristin Construction Company to be non- responsive /non-
responsible, and award the construction contract to D'Arcy and Harty Construction
as the lowest responsive, responsible bidder; or
3. Reject all bids (not recommended).
BACKGROUND: The existing 30 -inch trunk sewer at 110 Hartz Avenue, which runs along
the bank of San Ramon Creek, has settled over a foot; and a sinkhole has formed during
the past winter rains on the uphill side of the sewer (Attachment 1). A geotechnical
investigation by DCM /Joyal has indicated that any further deterioration of the bank during
future wet weather events could potentially result in failure of the 30 -inch trunk sewer.
This is of significant concern to the District since this trunk sewer carries approximately
4 million gallons per day of peak dry weather flow and is adjacent to San Ramon Creek.
The project involves relocation of approximately 120 feet of 30 -inch sewer trunk, 60 feet
of which will be bored and jacked under an existing structure; relocation of 70 feet of 8-
inch main; and installation of five (5) manholes. In addition, a ninety -foot subgrade pier
retaining wall will be constructed to protect the new sewer and existing structure from
future movement into the creek. The property owner is working with the District and will
grant to the District, at minimal cost, the necessary permanent and temporary easements
needed for the relocation. District staff and Legal Council have negotiated a real property
agreement with the property owners (Mr. and Mrs. Adler) delineating the parameters of
the Grant of Easement. This agreement also addresses maintenance access rights for the
pier wall as well as language dealing with the jacked pipe under the existing structure.
Authorization for the General Manager to execute the Real Property Agreement is
requested.
The plans and specifications were prepared by District staff with the assistance of
DCM /Joyal Engineering. The Engineer's estimate for construction is $350,000. This
project was advertised on September 20 and 25, 2000. Five sealed bids ranging from
$338,990 to $562,925 were received and publicly opened on October 10, 2000. A
summary of bids received is shown in Attachment 2. The apparent low bidder is Kristin
Construction Company.
10/13/00 Page 2 of 9
CPD -GL -I: \Design \PP \5451 \Consider Responsiveness. wpd
POSITION PAPER
Board Meeting Date: October 19, 2000
subject: CONSIDER RESPONSIVENESS /RESPONSIBILITY OF KRISTIN CONSTRUCTION
COMPANY'S BID, AND CONSIDER AWARD OF A CONSTRUCTION CONTRACT FOR
THE HARTZ AVENUE SEWER RELOCATION, DISTRICT PROJECT NO. 5451.
AUTHORIZE THE GENERAL MANAGER TO EXECUTE A REAL PROPERTY AGREEMENT
The Capital Projects Division staff conducted a technical and commercial review of the bid
submitted by Kristin Construction Company which raised concerns with respect to the
company's ability to complete the project on a timely basis, especially since Kristin
Construction did not list and does not plan to use any subcontractors. On two of the four
projects submitted by the contractor as qualifying past experience, the company incurred
liquidated damages due to a failure on its part to meet the required completion dates.
Staff was unable to complete the evaluation of Kristin Construction Company's bid prior
to the distribution of the Board packets. Attachment 3 contains a letter to Kristin
Construction requesting additional information prior to the Board Meeting. Upon
evaluation of the information received from Kristin Construction, staff will develop a
formal recommendation for the Board to consider. The same letter notifies Kristin
Construction of the District's intention to possibly conduct a responsiveness /responsibility
hearing at the October 19, 2000, Board Meeting pending evaluation of the additional
information requested.
Bid proposals may be rejected by the Board of Directors if there are any variances from
the Contract Documents that are determined by the Board to be material variances
(responsiveness) or if upon evaluation of the contractor's experience and resources there
is significant doubt that the contractor would be able to successfully complete the project
(responsibility).
The Board has the following three options:
1. Declare the bid of Kristin Construction Company to be responsive and responsible,
and award the construction contract to Kristin Construction Company, as the
lowest responsive, responsible bidder; or
2. Declare the bid of Kristin Construction Company to be non - responsive and non -
responsible, and award the construction contract to D'Arcy and Harty
Construction, as the lowest responsive, responsible bidder; or
3. Reject all bids.
10/13/00 Page 3 of 9
CPD -GL -I: \Design \PP \5451 \Consider Responsiveness. wpd
POSITION PAPER
Board Meeting Date: October 19, 2000
sub>ect: CONSIDER RESPONSIVENESS /RESPONSIBILITY OF KRISTIN CONSTRUCTION
COMPANY'S BID, AND CONSIDER AWARD OF A CONSTRUCTION CONTRACT FOR
THE HARTZ AVENUE SEWER RELOCATION, DISTRICT PROJECT NO. 5451.
AUTHORIZE THE GENERAL MANAGER TO EXECUTE A REAL PROPERTY AGREEMENT
Prior to considering which action to take, it is appropriate for the Board to conduct a
responsiveness /responsibility hearing to receive information from interested parties.
Kristin Construction Company representatives have been informed of the award and
hearing process.
If the Board determines that the bid of Kristin Construction Company is non-
responsive /non - responsible and is rejected, staff has evaluated the remaining bids and
determined that the second lowest bidder, D'Arcy and Harty Construction, is the lowest
responsive, responsible bidder.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and shop drawing review. The
funds required to complete this project, as shown in Attachment 4, are $512,000.
Construction of storm damage repairs are included in the Fiscal Year 1999 -2000 and
2000 -01 Capital Improvement Budget (CIB) on pages CS -70 through CS -72. Staff has
conducted a cash flow analysis of the Sewer Construction Fund and concluded that
adequate funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines, Section 18.2, since it involves the repair of
an existing facility with no expansion of capacity. Authorization of the construction
contract for this project will establish the Board of Directors' independent finding that the
project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Conduct a responsiveness /responsibility hearing on
the bid submitted by Kristin Construction Company. Authorize the execution of a real
property agreement by the General Manager. Award the construction contract to the
lowest responsive, responsible bidder recommended by staff at the Board Meeting.
Page 4 of 9
10/13/00
CPD -GL -I: \Design \PP \5451 \Consider Responsiveness.wpd
a
N
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Project North
I AB piers (5 cn center) Ex. 30' SS
Tree, 6 tanks @ 6' to 12' 0
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I Ex. 30" SS t
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Tree, 20' 0
Edge of f
Edge of
Top of Slope Pavement s-
_ - � - --"� " Pavement
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NEW PIER WALL Ex. CB w/ 8' SD
AND GRADE BEAM
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Ex. Asphalt
Parking Lot Z
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SIDEWALK
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Hartz Ave.
K Central Contra Costa Attachment
Sanitary District HARTZ AVENUE
SEWER RELOCATION PROJECT
Page 5 of 9
Tree, 9' 0 /
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I Tree, T 0
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Hartz Ave.
K Central Contra Costa Attachment
Sanitary District HARTZ AVENUE
SEWER RELOCATION PROJECT
Page 5 of 9
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 5451 HARTZ AVENUE SEWER RELOCATION DATE OCTOBER 10, 2000
LOCATION DANVILLE, CALIFORNIA ENGR. EST. $350,000
10/13/00 Page 6 of 9
CPD -GL -I: \Design \PP \5451 \Consider Responsiveness. wpd
BID PRICE
BIDDER (Name, Telephone & Address)
1
Kristin Construction
$338,990.00
826 Promontory Terrace
San Ramon, CA 94583
775 - 690 -5267 (cell phone)
2
D'Arcy and Harty Construction
$359,175.00
1300 Carroll Avenue
San Francisco, CA 94124
415- 822 -5200
3
Hess Construction Company, Inc.
$367,970.00
4484 Hess Drive
American Canyon, CA 94503
707 - 552 -7931
4
McGuire and Hester Construction
$390,965.00
9009 Railroad Avenue
Oakland, CA 94603
510- 632 -7676
5
Mountain Cascade, Inc.
$562,925.00
P.O. Box 505
555 Exchange Court
Livermore, CA 94551 -5050
925 - 373 -8370
6
$
7
$
8
L
$
10/13/00 Page 6 of 9
CPD -GL -I: \Design \PP \5451 \Consider Responsiveness. wpd
ATTACHMENT 3
LCentral Contra Costa Sanitary District
5019 Imhoff Place, Martinez, Ca 94553 (925) 228-9500 • www.centralsan.org
FAX: (925) 372 -7892
Mr. John Northrop
Kristin Construction Company
826 Promontory Terrace
San Ramon CA 94583
Dear Mr. Northrop:
HARTZ AVENUE SEWER RELOCATION PROJECT, DP 5451
A responsiveness /responsibility hearing with regard to your bid for the Hartz Avenue
Sewer Relocation Project (District Project No. 5451) will be held at the next regular
meeting of the District's Board of Directors on Thursday, October 19, 2000, at 2 p.m.
This meeting will be held in the Board Room located at the District offices at 5019 Imhoff
Place, Martinez, CA. At the meeting you will be given an opportunity to address the
Board and present any information supporting your position.
As mentioned in my previous letter to you dated October 11, 2000, District staff is
concerned with your ability to complete the above project on time, especially since you
do not plan to use any subcontractors. Two of your projects referenced incurred
liquidated damages due to a failure on your part to meet the required completion dates.
Specific issues that will be addressed during the hearing are:
1. Whether you own, employ, or have timely access to the specialized equipment and
personnel needed to perform the following tasks:
- Bore and jack operation
- Pier wall installation
2. In your submittals, you indicated that the RC pipe would be supplied from San Jose
Pipe Company. Our contacts with San Jose Pipe Company indicated a four- to
eight -week delay in pipe availability. The issue, again, is timely completion.
I: \Design \DP \5451 \kristin.wpd Page 7 of 9
Recycled Paper
CHARLES W. BATTS
General Manager
October 12, 2000
KENTONL. ALM
CERTIFIED MAIL - RETURN RECEIPT REQUESTED
Counsel for the District
1925/ 938 -1430
Z 460 989 456
JOYCE E. MURPHY
Secretary of the District
Mr. John Northrop
Kristin Construction Company
826 Promontory Terrace
San Ramon CA 94583
Dear Mr. Northrop:
HARTZ AVENUE SEWER RELOCATION PROJECT, DP 5451
A responsiveness /responsibility hearing with regard to your bid for the Hartz Avenue
Sewer Relocation Project (District Project No. 5451) will be held at the next regular
meeting of the District's Board of Directors on Thursday, October 19, 2000, at 2 p.m.
This meeting will be held in the Board Room located at the District offices at 5019 Imhoff
Place, Martinez, CA. At the meeting you will be given an opportunity to address the
Board and present any information supporting your position.
As mentioned in my previous letter to you dated October 11, 2000, District staff is
concerned with your ability to complete the above project on time, especially since you
do not plan to use any subcontractors. Two of your projects referenced incurred
liquidated damages due to a failure on your part to meet the required completion dates.
Specific issues that will be addressed during the hearing are:
1. Whether you own, employ, or have timely access to the specialized equipment and
personnel needed to perform the following tasks:
- Bore and jack operation
- Pier wall installation
2. In your submittals, you indicated that the RC pipe would be supplied from San Jose
Pipe Company. Our contacts with San Jose Pipe Company indicated a four- to
eight -week delay in pipe availability. The issue, again, is timely completion.
I: \Design \DP \5451 \kristin.wpd Page 7 of 9
Recycled Paper
Mr. John Northrop
Page 2
October 12, 2000
3. Your inability to complete two of your key project references on a timely basis; the
Caltrans Redding project, which involved a bore and jack operation, and the
Caltrans Pier Wall project.
The District requests that by noon next Wednesday (October 18, 2000) you supply
District staff with your responses to the above issues. Responses should be detailed and
include, for example, information such as who are you going to rent the equipment from,
their telephone number and business address, and some written assurances from the
supplier that the equipment will be available on a timely basis. In addition, the District
requests that you provide District staff with a preliminary schedule on how you plan to
accomplish the work on a timely basis. Information should be provided to Tad Pilecki,
Senior Engineer, at the above address or at the following FAX number: 925 - 372 -7635.
District staff has not at this time made a decision as to its recommendation to the Board
of Directors. A decision will be made once the above requested information has been
provided and reviewed. We apologize for the limited time to respond, but as I have
previously mentioned to you, it is extremely important that this project be completed on
a timely basis to avoid significant financial exposure and, therefore, deferring this issue
to the next Board meeting is not a viable option.
Please call me at 925 - 229 -7268 or Joyce Murphy, Secretary of the District, at 925 -229-
7303, if you plan to attend the Board meeting or if you have any questions.
Sincerely,
William E. Brennan
Capital Projects Division Manager
TJP:WEB:Ibp
cc: Kent Alm, District Counsel
Ann Farrell, Director of Engineering, CCCSD
Joyce Murphy, Secretary of the District, CCCSD
Tad Pilecki, Senior Engineer, CCCSD
1:\Design \DP \5451 \kristin.wpd Page 8 of 9
ATTACHMENT 4
HARTZ AVENUE SEWER RELOCATION PROJECT
DISTRICT PROJECT NO. 5451
POST - BID /PRECONSTRUCTION ESTIMATE
ITEM DESCRIPTION TOTAL
1. Construction Contract $ 338,990
2. Contingency at 20.0 percent $ 67,010
CONSTRUCTION TOTAL: $ 406,000
3. Construction Management
• District Forces
Construction Management $ 10,000
Contract Administration /inspection $ 30,000
SUBTOTAL CONSTRUCTION MANAGEMENT: $ 40,000
4. Consultant /Professional Services
• Arborist $ 2,000
• Geotech /Materials Testing (WCC) $ 10,000
SUBTOTAL CONSULTANT /PROFESSIONAL
SERVICES: $ 12,000
5. Engineering and Other Services During Construction
• District Forces
Office Engineering Services $ 6,000
Record Drawings $ 1,000
Community Relations $ 500
Surveying $ 5,000
Collection System Operations $ 500
• Other Services
Legal $ 1,000
SUBTOTAL CONSTRUCTION ENGINEERING: $ 14,000
CONSTRUCTION MANAGEMENT AND
ENGINEERING TOTAL (ITEMS 3, 4, & 5): $ 66,000
6. Prebid Expenditures (Design) $ 65,000
7. Total Project Cost $ 537,000
8. Funds Allocated to Date $ 25,000
9. Allocation Required to Complete Project $ 512,000
PERCENT OF
ESTIMATED
CONSTRUCTION
Page 9 of 9
100.0
W
3.0
3.5
16.3
16.0
132.3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2000 No.: g.a. ENGINEERING
Type ofAction: PREQUALIFICATION
Subject:
APPROVE AS PREQUALIFIED MICROTUNNELING /PIPE JACKING CONTRACTORS FOR
THE PLEASANT HILL RELIEF INTERCEPTOR, PHASE 4, DP 5170
Submitted By: Initiating Dept. /Div.:
Tad J. Pilecki, Senior Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
Pi ki B. Brennan A. I Charles W. a1
General Mana{
ISSUE: Board approval is needed to prequalify contractors.
RECOMMENDATION: Approve the microtunneling contractors listed in Exhibit A
(attached) as prequalified for the Pleasant Hill Relief Interceptor, Phase 4, DP 5170.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not require prequalification, which is not
recommended.
BACKGROUND: The Pleasant Hill Relief Interceptor, Phase 4, provides wet weather relief
to existing sewers in the Pleasant Hill area. The project consists of installing
approximately 7,100 feet of 30 to 42 -inch RCP and structures by open cut, pipe jacking,
and microtunneling. Approximately 2,400 feet of 30 -, 36 -, and 42 -inch sewer is to be
installed by mandatory microtunneling. Microtunneling or open cut may be used to install
an additional 3,500 feet of 30 and 36 -inch sewer. The subsurface condition is alluvial
deposits generally consisting of silty and sandy clays interbedded with occasional silty
sand layers. It is anticipated that all of the tunneling will be below the groundwater table.
In order to stabilize the tunnel direction, control groundwater inflows, minimize surface
settlement and reduce dewatering requirements, the use of specialized advanced
technology equipment involving pressurized face microtunneling /pipe jacking equipment
with a closed face tunnel shield and positive, controllable face pressure is a requirement
for the project. Due to the anticipated difficult tunneling conditions and the requirement
for the use of this equipment, contractors who propose to perform the microtunneling /pipe
jacking work must have sufficient experience utilizing the specialized equipment.
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I:\ Design \PP \5170 \Prequalification.wpd Page 1 of 3
l
POSITION PAPER
Board Meeting Date: October 19, 2000
Subject:
APPROVE AS PREQUALIFIED MICROTUNNELING /PIPE JACKING CONTRACTORS FOR
THE PLEASANT HILL RELIEF INTERCEPTOR, PHASE 4, DP 5170
Prequalification of these microtunneling /pipe jacking contractors /subcontractors is
necessary and is in the best interest of the District because of the difficulty of the work
and the need to have the work done properly and safely. Objective criteria for
prequalification was utilized including compliance with safety and environmental
regulations.
A notice inviting prequalification submittals was published on August 21 and 30, 2000.
In addition, a copy of the Notice Inviting Submittal was faxed to 35 microtunneling
contractors. Six submittals were received by the due date of September 12, 2000, and
evaluated by District staff through an objective process. Five contractors who submitted
information were determined to be prequalified for the project. A list of the contractors
recommended as prequalified is contained in Exhibit A. Staff notified one contractor of
its disqualification for not meeting the safety and environmental regulation criteria.
The Board's determination that only certain contractors are prequalified for the
microtunneling /pipe jacking work is applicable to this project only and the specific
circumstances involved. It is not intended to reflect adversely upon the ability of
contractors not determined to be prequalified.
RECOMMENDED BOARD ACTION: Approve as prequalified the microtunneling /pipe
jacking contractors listed in Exhibit A for the Pleasant Hill Relief Interceptor Project, Phase
4, D.P. 5170.
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EXHIBIT A
STAFF RECOMMENDATION OF PREO.UALIFIED CONTRACTORS
FOR THE
PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 4, D.P. 5170
BRH- Garver Inc.
San Diego, California
— Frank Coluccio Construction Company
Seattle, Washington
Nada Pacific Corporation
Caruthers, California
Ras -Dam Construction Ltd.
Edmonton, Alberta
Vadnais Corporation
San Diego, California
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