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Home My WebLink About07-06-00 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: 7/6/00 No.: 3. a. CONSENT CALENDAR Type of Action: ACCEPT EASEMENT GRANT DEED subject: ACCEPT AN EASEMENT GRANT DEED FROM GONSALVES AND SANTUCCI, INC., JOB NO. 3280, PARCEL NO. 2 Submitted By: Initiating Dept. /Div.: Elizabeth A. Charlton, Land Surveyor Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. 0 5 E. Charlton W. Brennan K. Alm General ISSUE: Board approval is required for the District to accept Easement Grant Deeds. RECOMMENDATION: Accept the subject Easement Grant Deed. FINANCIAL IMPACTS: No financial impacts will result from the acceptance of this easement. There are minor engineering and documentation costs. ALTERNATIVES /CONSIDERATIONS: Do not accept easement. BACKGROUND: The subject easement is for an existing storm drain serving the District's Concord Industrial Pumping Station property on Commercial Circle in the North Concord Industrial Park. The storm drain is a private line serving District property exclusively. It is possible that the District already possesses prescriptive rights to operate, repair, and maintain the storm drain over the adjoining property, but might need to resort to legal action to enforce those rights if they were to be disputed by the owner of the adjoining property. Acceptance of this easement will perfect the District's prescriptive rights and eliminate any uncertainty as to the location of the easement and the District's rights of use. This easement is ancillary to the exchange of real property between Gonsalves and Santucci, Inc. (dba Conco Cement) and the District as approved by the District Board of Directors on April 6, 2000. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. 6/28/00 L: \Position Papers \SURVEY \CIPS - Easement.wpd Page 1 of 3 POSITION PAPER Board Meeting Date: 7/6/00 Subject: ACCEPT AN EASEMENT GRANT DEED FROM GONSALVES AND SANTUCCI, INC., JOB NO. 3280, PARCEL NO. 2 RECOMMENDED BOARD ACTION: Authorize the President of the Board to accept the subject Grant Deed and authorize staff to execute all documents required for escrow. 6/28/00 L: \Position Papers \SURVEYTIPS - Easement.wpd Page 2 of 3 -,;ENTRAL Co.w... ARY Dl- iICT RIGHT 0. SEWER C 0 M M E R C I A L C I R C L E NO. BEARING DISTANCE DELTA LENGTH RADIUS in N9* 26'48"W 6.79' KDC 13E1 N/A 2 N83. 44'36"E 56-20' PARCEL NO.: 1-20' 6-19-00 159-471-04 N75' 06'52"E S5.02-27"W 6.26' 13* 11' 4.61' 20.00' S75- 06-52"W 24.09' S83- 4'36"W 36.87' 08 1 N84- 57-33"W 16.42' 10 20 FEET ma, cr ui Lu __j I DRAWN BY: CHECKED BY: THOMAS BRO.: JOB NO.: 0 0 SDC 0 KDC 13E1 N/A SCALE: DATE: CO. ASSMIT. NO.: PARCEL NO.: 1-20' 6-19-00 159-471-04 A-1 Page 3 of 3 vzr— n;o (S I I Central Contra Costa Sanitary District BOARD OF DIRECTORS Board Meeting Date: July 6, 2000 POSITION PAPER No.: 3.b. CONSENT CALENDAR Type of Action: ACCEPT GRANTS OF EASEMENT, AUTHORIZE RECORDING subject: ACCEPTANCE OF SEWER EASEMENTS FROM FIRST WALNUT CREEK MUTUAL, SECOND WALNUT CREEK MUTUAL, THIRD WALNUT CREEK MUTUAL, MUTUAL 29, AND GOLDEN RAIN FOUNDATION FOR THE ROSSMOOR DEVELOPMENT, PHASE 5 (DP 1001) Submitted By: Initiating Dept. /Div.: David Baldi, Sr. Engineering Assistant Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. D. Baldi A/7— H. Thom (,uMf 6,►,•►.rv,r W. Brennan General ISSUE: Board of Directors action is required to transfer existing sanitary sewers from the privately maintained Rossmoor system to the Districts public sewer system. RECOMMENDATION: Authorize the President of the District Board of Directors and the Secretary of the District to accept Grants of Easements for Rossmoor Development Project, Phase 5, District Project No. 1001, parcels 74, 112, 119, 120, 121, 122, 123, 125, 126, 127. 128, 129, 131 and 132 and authorize the Grants of Easements to be recorded. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the easement documents is part of the agreement between the District and Rossmoor. BACKGROUND: The agreement between the Rossmoor and Central Contra Costa Sanitary District (CCCSD) provides for the improvement and transfer of portions of the Rossmoor sanitary sewer system to CCCSD. The agreement formalizes a process by which sewers with diameters of six (6) inches and greater would become publicly maintained. To date, five (5) phases of this project have been completed. The easements being submitted represent those sewer lines which have been completed under Phase 5 work. The parcel designations and grantors of the easements which are being accepted now can be found in the following table: 6/29/00 I: \Design \PP \1001 Accept easement DB.wpd Page 1 of 3 POSITION PAPER Board Meeting Date: July 6, 2000 subiect: ACCEPTANCE OF SEWER EASEMENTS FROM FIRST WALNUT CREEK MUTUAL, SECOND WALNUT CREEK MUTUAL, THIRD WALNUT CREEK MUTUAL, MUTUAL 29, AND GOLDEN RAIN FOUNDATION FOR THE ROSSMOOR DEVELOPMENT, PHASE 5 (DP 1001) PARCEL GRANTOR 74 First Walnut Creek Mutual 119 First Walnut Creek Mutual 120 First Walnut Creek Mutual 121 First Walnut Creek Mutual 123 First Walnut Creek Mutual 131 First Walnut Creek Mutual 112 Second Walnut Creek Mutual 125 Second Walnut Creek Mutual 126 Second Walnut Creek Mutual 128 Second Walnut Creek Mutual 129 Second Walnut Creek Mutual 122 Third Walnut Creek Mutual 127 Mutual 29 132 Golden Rain Foundation Once the easements are accepted by the Board of Directors, staff will record them. The sewers within the easements will become part of CCCSD's public sewer system upon the recordation of the easements. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the President of the District Board of Directors to accept Grants of Easement for Rossmoor Development Project, Phase 5, District Project No. 1001, Parcels 74, 112, 119, 120, 121, 122, 123, 125, 126, 127, 128, 129, 131 and 132, and authorize the Grants to be recorded. 6/29/00 I: \Design \PP \1001 Accept easement DB.wpd Page 2 of 3 8 a C x Central Contra Costa Attachment Sanitary District EASEMENT LOCATION MAP ' ROSSMOOR SEWER PROJECT PHASE 5 Maj 7 . . .......... ---- j — — Page 3 pf 3 F- cv-�%7,CS _ Board Meeting Date: July 6, 2000 Central Contra Costa Sanitary District BOARD OF DIRECTORS Type of Action: Accept Grant of Easement POSITION PAPER No.: 3.c. CONSENT CALENDAR Subject: GRANT OF EASEMENT FROM DVC PLAZA CENTER, LLC, IN CONNECTION WITH THE CATHODIC PROTECTION SYSTEM REPLACEMENT PROJECT, DP 6142. Submitted By: Initiating Dept. /Div.: Ricardo Hernandez, Engineering Engineering /Environmental Services Assistant REVIE ED AND RECOMMEN9fD FOR BOARD ACTION.• r R. Hernandez . Swanson . Farrell h es . atts, General Manag ISSUE: Board approval is required for the District to accept Grants of Easements. RECOMMENDATION: Accept the subject Grant of Easement. FINANCIAL IMPACTS: Compensation in the amount of $2,500 has already been paid to the property owner. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The subject easement is needed to accommodate an electrical service line to the cathodic protection system for a portion of the recycled water distribution line at Grayson Creek and Chilpancingo Parkway in Pleasant Hill (map attached). Due to the lack of suitable power sources in the street, the electrical service line had to be run into the adjacent shopping center property where the nearest electrical transformer is located. Pacific Gas and Electric Company, which owns the transformer, was agreeable to using a transformer situated on private property if an easement was obtained from the property owner. Staff concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. Acceptance of this Grant of Easement will establish the Board of Director's independent finding that this action is exempt from CEQA. RECOMMENDED BOARD ACTION: Accept the Grant of Easement from DVC Plaza Center, LLC, and authorize staff to record the Grant of Easement with the Contra Costa County Recorder. 6/23/00 U: \PPr \Raposa \cathodic.ppr Page 1 Of 2 Y 0 0 0 0 E o u o a N GRAYSON CREEK 00 5' WIDE ELEC. SERVICE \�QQ� EASEMENT s�i r F DVC PLAZA CENTER N C; ` u 0 40 DVC PLAZA CENTER FEET Central Contra Costa Sanitary District DVC PLAZA CENTER / ; WO i CATHODIC PROTECTION PROJECT - DP6142 Attachment MAP Page 2 of 2 Central Contra Costa Sanitary District IA�&) BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 6, 2000 No.: 3.d. CONSENT CALENDAR Type of Action: ACCEPT OFFERS OF DEDICATION Subject: APPROVE RESOLUTIONS ACCEPTING OFFERS OF DEDICATION FROM LEMKE CONSTRUCTION, ESSEX SAN RAMON PARTNERS, DAVIDON HOMES, JOHN L. GROVE, CAMERON W. HOMES, BARRY N. TIRAS AND SPI PLEASANT HILL PARTNERS Submitted By: John J. Mercurio, Management Analyst Initiating Dept. /Div.: Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. Vk - J. Mercurio @�-1 4LI I'Otr C. Swanson A. ISSUE: Board approval is required to accept offers of dedication. !�arles W. Batts, j� General Manager RECOMMENDATION: Accept work and offers of dedication, approve the nine resolutions accepting offers of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolutions presented here are for the purpose of accepting several easements that are required as a result of recent construction. The easements and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. The offers of dedication requiring resolutions are listed in Attachment 1. RECOMMENDED BOARD ACTION: Accept work and offers of dedication from Lemke Construction, Essex San Ramon Partners, Davidon Homes, John L. Grove, Cameron W. Hodes, Barry N. Tiras and SPI Pleasant Hill Partners at no cost to the District, and authorize recording. 6/29/00 U: \PPr \Raposa \Apprv9Resol.wpd Page 1 of 2 ATTACHMENT 1 Job Parcel Nos. No. Owner Name Area 5281 2 Lemke Construction Inc., a California Walnut Creek Corporation 5283 3A Essex San Ramon Partners, L.P., a San Ramon thru California Limited Partnership 3D 4 Essex San Ramon Partners L.P., a California Limited Partnership 5293 2A Davidon Homes, a California Limited Danville Partnership 2B Davidon Homes, a California Limited Partnership 5354 2 John L. Grove, Trustee of the John L. Walnut Creek Grove Revocable Trust created June 28, 1993 3 Cameron W. Hodes and Cynthia B. Hodes 4 Barry N. Tiras and Mary Ann Tiras 5374 2 SPI Pleasant Hill Partners, L.P., a Walnut Creek (revised) California Limited Partnership 6/29/00 Page 2 of 2 Central Contra Costa S dtary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 6, 2000 No.: 3.e. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT /AUTHORIZE NOTICE OF COMPLETION Subject. ACCEPT CONTRACT WORK FOR THE MECHANICAL MAINTENANCE BUILDING /MATERIALS CONTROL BUILDING ROOF REHABILITATION PROJECT, DISTRICT PROJECT 6143, AND AUTHORIZE THE FILING OF A NOTICE OF COMPLETION Submitted By: Initiating Dept. /Div.: James L. Belcher, Senior Engineer Plant Operations /Maintenance RECOMMENDED FOR BOARD ACTION. nd Belcher General ISSUE: Construction has been completed on the Mechanical Maintenance Building /Materials Control Building (MMB /MCB) Roof Rehabilitation Project, District Project (DP) 6143, and the work is now ready for acceptance. RECOMMENDATION: Accept contract work. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERA T IONS: Not applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: The MMB!MCB was completed in July of 1987. Certain areas of the roof experienced premature failures. The corrective rehabilitation work performed now on the entire roof will reduce future maintenance costs and eliminate rain infiltration that was occurring. The Board of Directors authorized the award of a construction contract for this work in the amount of $38,935 to Excel Roofing Service on October 7, 1999. The contractor was issued a Notice to Proceed, which was effective November 8, 1999, with a required contract completion date of January 6, 2000. Because of severe weather conditions, the project was granted a delay to June 5, 2000. The District took beneficial use on May 15, 2000, with all work being completed on June 5, 2000. It is appropriate to accept the contract work at this time. The total authorized budget for this project is $70,000. An accounting of this project will be provided to the Board of Directors at close out. RECOMMENDATION BOARD ACTION: Accept contract work for the MMB /MCB Roof Rehabilitation Project, DP 6143, to Excel Roofing Service, and authorize the filing of the Notice of Completion. 6/23/00 Page 1 of 2 0 0 0 N E� 0 V N N A o v O � Z �y J MAIN GATE N 1/F Q RON O O / O / / G� Nog as S � ao i/ PROJECT SITE Central Contra costa TREATMENT PLANT MMB /MSB ROOF EXHIBIT Sanitary District REHABILITATION Aft DISTRICT PROJECT 6143 PROJECT LOCATION Page 2 of 2 Central Contra Costa Sanitary District /J" ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 6, 2000 No.: M. f . CONSENT CALENDAR Type of Action: CONFIRM PUBLICATION suuWt: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF DISTRICT ORDINANCE NO. 213 ESTABLISHING THE SEWER SERVICE CHARGES TO BE BILLED BY THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO ALL SERVED PROPERTIES BEGINNING FISCAL YEAR 2000 -2001. Submitted By: Joyce E. Murphy Secretary of the District Initiating Dept. /Div.: Administrative Department REVIEWED AND RECOMMENDED FOR BOARD ACTION. W I !:harles General h ISSUE: Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the ordinance has been published shall constitute conclusive evidence that publication has been properly made. RECOMMENDATION: Adopt a resolution confirming the publication of District Ordinance No. 213. FINANCIAL IMPACTS: None related to this issue. ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance was correctly published and therefore would be deemed procedurally valid by a court. BACKGROUND: District Ordinance No. 213 which was adopted on June 1, 2000, and establishes the sewer service charges to be billed by the Central Contra Costa Sanitary District to all served properties beginning fiscal year 2000 -2001, was published in the Contra Costa Times on June 16, 2000. RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of District Ordinance No. 213. S: \AOMIN\POSPAPER \confirm. pub. Ord. No 213.wpd 6/26/00 Page 1 of 2 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Contra Costa I am a citizen of the United States and a resident of the County aforesaid; 1 am over the age of eighteen years, and not a party to or interested in the above - entitled matter. 1 am the Principal Legal Clerk of the Contra Costa Times, a newspaper of general circulation, printed and published at 2640 Shadelands Drive in the City of Walnut Creek, County of Contra Costa, 94598. And which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Contra Costa, State of California, under the date of October 22, 1934. Case Number 19764. The notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: June 16 all in the year of 2000 1 certify (or declare) under penalty of perjury that the foregoing is true and correct. Executed at Walnut Creek, California. On this 16 day of une, 2000 .................. ..... ............................... Signature Contra Costa Times V P O Box 4147 Walnut Creek, CA 94596 (925) 935 -2525 Proof of Publication of: (attached is a copy of the legal advertisement that published) ORDINANCE NO. 213 AN ORDINANCE ESTABLISHING THE SEWER SERVICE CHARGES To BE BILLED By THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO ALL SERVED PROPERTIES BEGINNING IN FISCAL YEAR 2000 -2001 BE IT ORDAINED by the' Board of Directors of the Central Contra Costa follows: Sanitary District as The District has previously developed and Instituted a Sewer Service Charge Program to finance the services and facilities furnished by the District, and charge schedulBea d haasl Directors the District the has nnual reviewed the eervicescharger rates should be Ine- creased by $12 (6.4 %) for opeMtiens and maintenance of the District during the 2000 -2001 Fiscal Year, and to partially fund capital upgrades and replacements. Non - residential rates have been rounded to two decimal places. In adoppting this Ordinance, the Board of Directors finds: 1. Written notices of the-proposed Increase In sewer service charge rates were sent by first -class U.S. mall to every owner of property in the District at least 45 days prior to the Public Hearing on the proosed p Increase conducted on June 1, 2000. 2. All protests against tht p sed Increase in the sewer service charrgpe were considered and tallied at the Public Hearing conducted on June 1, 2000, and Te district was not presented with protest by a, Tai6rity of the owners of the Identified parcels affected by this 3. The amount of the chargo4mposed does not exceed the proportional cost of the service attributable to the properties receiving service and that the charge is onl Imposed on those properties actually receiving service or those for which service is immo=lately available. 4. This action Is categorically exempt from the California Environmental Quality Act (CEQA) The 2000- 2001orates 2for Sewer Service CharrgestfoC sers of the District fiscal year beginning Jul y 1, 2000, and continuing thereafter until further action offtthemB� of Directors, sh l be as follows: Residential Billing Unit 2000 -2001 Rates Singe Family Dwellings Living Unit 200.00 per year Mobile Home Living Unit Townhouses Living Unit $200,00 yerur Condominium Units Living Unit $200 00 per year Multi -Family Units Living nit per year Residential Living Units served Living Unit $2ia:60 per year by West Branch Pumping Station per Year Residential Living Units served Living Unit $286.00 per year by one or both of the Lawrence Road Pumping Stations Commercial Billing Unit 2000 -2001 Rates Bakeries 100 cubic feet $5.11 Markets with garbage disposals 100 cubic feet $3.86 Mortuaries 100 cubic feet $3.64 Restaurants + 100 cubic feet $3.79 All Others 100 cubic feet $1.85 Minimum Charge Account $209.00 per year Industrial Loading Volum BO a Million gallons $1019.00 1000 pounds $46,00 Demand. Million gallons per $1322,50.00 da Minimum Charge Account $209.00 per year ynurones Schools 100 cubic feet $1.85 Fraternal & Service 100 cubic feet 100 cubic feet $1.85 $1.85 Organizations Local & State Institutions Other Tax Exempt (Except 100 cubic feet 100 $1.85 Federal) cubic feet •$1.85 Federal Institutions ndeies with Spec Tax Status 100 cubic feet 100 cubic feet $1.85 $1.85 ' pende t Livia Facilities, Rest Homed, & Convalescent 100 cubic feet $1.85 Hospitals ' Minimum Charge Account $209.00 per year This ordinance shall be ublished once in the CONTRA COSTA TIMES, a newspaper of g9eneral circulation within the Central Contra Costa Sanitary District, and shall be effeotive July 1, 2000. PASSED AND ADOPTED this 1st day of June 2000, by.thp Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: Boneysteele, Menesini, NeJedly, Lucey NOES: Members: Hocket ABSENT: Members: None President of the �B acrd fofrryDirect�ors COUNTERSIGNED County of Contra Costa, CCost�a, State loaf Clili la /s/ Joyce E. Murphy of Contra Costa, State of CalKom Costa Sanitary District, County LAepgpr �Tasstto2Form: /s/ Kenton L. Alm, District Counsel al Publish Junk= 16, 2000 Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS Board Meeting Date: July 6, 2000 POSITION PAPER No.:3.g. CONSENT CALENDAR Type of Action: AUTHORIZE TRAINING ATTENDANCE Subject: AUTHORIZE THE ATTENDANCE OF MOLLY MULLIN, ENGINEERING ASSISTANT II AT INTERNATIONAL RIGHT OF WAY ASSOCIATION TRAINING COURSE 100 "PRINCIPLES OF LAND ACQUISITION" TO BE HELD IN RENO, NEVADA, AUGUST 14- 17, 2000 AT A COST OF $ 1300 Submitted By: Initiating Dept. /Div.: Lesley Klein, Supervising Engineering Engineering /Environmental Services Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: l.J L. Klein C. Swanson A. a rell *hrles Us, General Manager ISSUE: Specific approval by the Board of Directors is required for traveling outsige of California or if the expense will exceed $ 1,000 if the activity was not included in the current year Operations and Maintenance Budget. RECOMMENDATION: Authorize the attendance of Molly Mullin at International Right of Way Association (IRWA) Course 100 "Principles of Land Acquisition" to be held in Reno, Nevada, August 14 -17, 2000 at a cost of $1300. FINANCIAL IMPACTS: There are sufficient funds in the Environmental Services Division Training, Conference, and Meeting account to cover the cost of attendance at this conference. Funds were included in the 2000 -01 budget for Ms. Mullin's attendance at this course, however, at the time of budget preparation, the location of the course was not known. ALTERNATIVES /CONSIDERATIONS: The alternatives are to not send an attendee to this conference or to send a different attendee. BACKGROUND: Right of way issues are important to the District in a number of areas, including the permit and plan review functions. It is necessary for staff working in the District's permit office to have an understanding of the concepts of right of way and the application of these concepts in land use as it relates to sewer installation and maintenance. It is also important for staff to be knowledgeable in the legal and technical aspects of right of way to make decisions regarding possible encroachments into District 6/29/00 U : \PPr \Raposa \Molly.Attnd.pp.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: July 6, 2000 Subject: AUTHORIZE THE ATTENDANCE OF MOLLY MULLIN, ENGINEERING ASSISTANT II AT INTERNATIONAL RIGHT OF WAY ASSOCIATION TRAINING COURSE 100 "PRINCIPLES OF LAND ACQUISITION" TO BE HELD IN RENO, NEVADA, AUGUST 14- 17, 2000 AT A COST OF $ 1300 easements, to identify when easements are needed, and when additional actions such as the preparation of real property agreements are appropriate. Recent retirements negatively impacted the District's ability to meet the right of way needs in the permit and plan review areas, and it is necessary to provide training to staff that enables them to meet the needs of both the District and our public customers. Molly Mullin has a number of years of experience working in the District's permit area during which time she has gained practical knowledge about easements and property rights. She has completed college -level course work in real estate. This course, for people with little right of way experience, provides basic knowledge and skills in real estate law terms and concepts as applied to right of way, property descriptions including metes and bounds, basic appraisal methods, and environmental concerns of right of way. Successful completion of this course will provide needed training in the legal rights of easement owners and property owners, reading and understanding property descriptions and easement valuations. This course will enable her to complete work which is currently performed by temporary staff or District personnel in a more timely and consistent manner during permit processing, improving customer service. RECOMMENDED BOARD ACTION: Authorize the attendance of Molly Mullin at International Right of Way Association (IRWA) Course 100 "Principles of Land Acquisition" to be held in Reno, Nevada, August 14 -17, 2000 at a cost of $ 1300. 6/29/00 U : \PPr \Raposa \Molly.Attnd.pp.wpd Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 6, 2000 No-: 5.a. BIDS AND AWARDS Type of Action: REJECT ALL BIDS Subject: REJECT ALL BIDS SUBMITTED FOR THE CONSTRUCTION OF MOBILE EQUIPMENT STORAGE FACILITY PROJECT, DISTRICT PROJECT 6122 Submitted By: Initiating Dept. /Div.: James L. Belcher, Senior Engineer Plant Operations /Maintenance REVIEWED AND RECOMMENDED FOR BOARD ACTION: 0/ft &_ J. Belcher J. Kelly General Manager ISSUE: On June 21, 2000, a sealed bid was received and opened for construction of the Mobile Equipment Storage Facility Project, District Project (DP) 6122. The Board of Directors must authorize award of the contract or reject the bid within 50 days of the bid opening. RECOMMENDATION: Reject the bid received for construction of Mobile Equipment Storage Facility Project. FINANCIAL IMPACTS: The total cost to rebid the project will be approximately $5,000. ALTERNATIVES /CONSIDERATIONS: Authorize award of the project to the lowest responsible bidder, N.E. Carlson Construction, Inc., in the amount of $588,355. This action will result in payments of $198,355 over the engineer's estimate to the contractor. BACKGROUND: This project provides storage for the treatment plant's mobile equipment. The new facility will be capable of storing all of the current mobile equipment, which includes engine- driven pumps and generators, boom trucks, forklifts, and various pieces of fleet equipment. Currently, the mobile equipment is stored in various unprotected locations throughout the treatment plant. By providing a centralized storage facility that will protect the equipment from the varying weather conditions, the District will increase the equipment reliability, reduce maintenance costs, and extend the life of the mobile equipment. The project was advertised on May 29 and June 5, 2000. One bid for $588,355 was received and publicly opened on June 21, 2000. The engineer's estimate for the construction cost was $390,000. A summary of this bid is shown in Attachment 2. Plant Operations Department staff conducted a commercial evaluation and technical 6/29/00 Page 1 of 4 POSITION PAPER Board Meeting Date: July 6, 2000 Subject: REJECT ALL BIDS SUBMITTED FOR THE CONSTRUCTION OF MOBILE EQUIPMENT STORAGE FACILITY PROJECT, DISTRICT PROJECT 6122 evaluation of the bid, and it has been determined that N.E. Carlson Construction, Inc., is the lowest responsible bidder with a bid amount of $588,355. Construction of the Mobile Equipment Storage Facility is included in the fiscal year 1999 -2000 and 2000 -01 Capital Improvement Budget (CIB) Addendum on pages 12 and 13. The total project cost included in the CIB Addendum is $456,000. Staff has evaluated the bidding climate to determine why the bid received exceeded the engineer's estimate. The evaluation revealed that the recently robust bidding climate, as exemplified by the eight bidders in a similar -scale District project, was more saturated. The general contractors were either flush with on -going work or were unable to obtain subcontractors bids for various trades. Thus, the bid reflects inflated costs for various components of the project. Based on the results of the evaluation, it was determined that by rebidding the project later this year, the District could potentially attain significant savings. Therefore, staff concludes that it is in the best interest of the public and District to reject all bids. RECOMMENDED BOARD ACTION: Reject all bids received for construction of Mobile Equipment Storage Facility Project, DP 6122. 6/29/00 Page 2 of 4 .1 N � rc, i z ° III FEET HHWCF Warehouse \ �J r�� U do 0 U p� nks M 1 n ' "1 56 ; ®U 0s 1 wop-WWpm ON a PROJECT SITES God d:o9 // VDU vq 4Q � /7 a / a s x Central Contra Costa MOBILE EQUIPMENT STORAGE FACILITY & Attachment Sanitary District ROOF STRUCTURE AT SUBSTATION 73D District Project 6122 , Project Location N Page 3 of 4 Central Contra Costa Sanitary District ATTACHMENT 2 SUMMARY OF BIDS - =megjlmmmoll -in ► :_ •el -me .- . Location: Martinez, California Engr. Est. $390,000 sBIDDER (Name; Address) BID PRICE 1 N.E. Carlson Construction, Inc. 150 Middlefield Court, Space F Brentwood, CA 94513 -4027 $588,355 Bids Opened • y:/s/ Joyce Murphy Date: n- 21. 2000 Sheet No. 1 of 1_ CAsam \SWG \EQUIP_Sl1SUMBIDR.WPD Page 4 of 4 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 6, 2000 No.: 7.a. ENGINEERING Date: June 21, 2000 Type of Action: AUTHORIZE CAD Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON ANGELO STREET AND EL SOMBRO IN LAFAYETTE FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE ANGELO STREET /EL SOMBRO CAD NO. 2000 -3, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF THE CITY OF LAFAYETTE FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Submitted By Initiating Dept./Div.: Russell B. Leavitt, Management Analyst Engineering /Environmental REVIEWED AND RECOMMENDED FOR BOARD ACTIO R. Leavitt (Vr- C. Swanson Charles General ISSUE: Owners of properties on Angelo Street and El Sombro in Lafayette are interested in connecting their homes to the Central Contra Costa Sanitary District ( CCCSD) sewer system and have requested formation of a Contractual Assessment District to finance an extension of the public sewer system. Board approval is required for a Contractual Assessment District. RECOMMENDATION: Approve initiating the formation of Angelo Street/El Sombro CAD No. 2000 -3. FINANCIAL IMPACTS: There are minor administrative costs for initiating the formation of a CAD. These costs eventually will be paid by the CAD participants if a CAD is actually formed. ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the CAD. These actions would halt or delay the CAD proceedings and would be inconsistent with the District's efforts to assist property owners that wish to voluntarily convert from septic systems to public wastewater utility service. BACKGROUND: Owners of properties located on Angelo Street and El Sombro in Lafayette have contacted District staff to obtain information regarding connecting their homes to CCCSD's public sewer system. Signed forms expressing interest in investigating and forming a Contractual Assessment District (CAD) are on file from 10 of the 14 property owners on Angelo Street (6 of 8) and El Sombro (4 of 6) whose properties could benefit from the extension of a public sewer. The area where the CAD would be formed is shown on Attachment 1. T:\TP—Planning\Leavitt\CAD\Angelo-EI Sombro \Authorize CAD PP.wpd Page 1 of 9 POSITION PAPER Date: June 21, 2000 Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON ANGELO STREET AND EL SOMBRO IN LAFAYETTE FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE ANGELO STREET /EL SOMBRO CAD NO. 2000 -3, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF THE CITY OF LAFAYETTE FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD The initial steps toward creation of Angelo Street/El Sombro CAD No. 2000 -3 are for the Board of Directors to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the CAD; setting the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of the City of Lafayette for CCCSD to conduct proceedings for Angelo Street /El Sombro CAD No. 2000 -3. Staff has concluded that this project is exempt from CEQA under District CEQA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the impact - limiting nature of the District's construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDATION: Authorize formation of a CAD consisting of 14 properties on Angelo Street and El Sombro by: 1. adopting a resolution of intention to create Angelo Street/El Sombro Contractual Assessment District No. 2000 -3 for the purpose of installing sewer improvements (Exhibit 1); 2. adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. adopting a resolution requesting consent from the City of Lafayette for CCCSD to conduct proceedings for Angelo Street/El Sombro CAD No. 2000 -3 (Exhibit 3). T: \TP _Planning \Leavitt\CAD \Angelo -EI Sombro \Authorize CAD PP.wpd Page 2 of 9 a z U O Central Contra Costa Sanitary District PROPOSED BOUNDARY OF ANGELO ST /EL SOMBRO ' CAD 2000 -3 Attachment 1 EXHIBIT 1 RESOLUTION NO. 2000 -_ RESOLUTION OF INTENTION TO CREATE ANGELO STREET /EL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -3 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems due to failing septic systems; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which the District and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1 . This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: construction and installation of approximately 1,100 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Angelo Street and El Sombro in Lafayette, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Angelo Street/El Sombro Contractual Assessment District No. 2000 -3." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the City of Lafayette, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. This District will provide loan financing for the improvements to be repaid by assessments on the property of participating parcel owners. Assessments shall be paid over a maximum period of ten (10) years with interest at a rate to be fixed by the District. Page 4 of 9 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments will be placed on owners' tax bills in fiscal year 2001 -2002. 6. This Board appoints Curtis Swanson, Environmental Services Division Manager, to prepare the report required by Section 5898.22 of the Streets and Highways Code. 7. A public hearing shall be held on this matter at 2 p.m. on or about Thursday, November 2, 2000, at the District offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 8. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the District's impact - limiting construction specifications that would be required of the project. PASSED AND ADOPTED this 6th day of July, 2000, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm District Counsel Page 5of9 EXHIBIT 2 RESOLUTION NO. 2000- RESOLUTION APPROVING BOUNDARY MAP ANGELO STREET /EL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -3 The Board of Directors of the Central Contra Costa Sanitary District resolves: A map entitled "Proposed Boundary of Angelo Street/El Sombro Contractual Assessment District No. 2000 -3" has been filed with the Secretary of the Central Contra Costa Sanitary District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Angelo Street/El Sombro Contractual Assessment District No. 2000 -3, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described District in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, the City of Lafayette, and the District because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. This Board directs the Secretary of the District to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. Page 6 of 9 PASSED AND ADOPTED this 6th day of July, 2000 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm District Counsel Page 7 of 9 EXHIBIT 3 RESOLUTION NO. 2000- RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS ANGELO STREEVEL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -3 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On July 6, 2000, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the City of Lafayette. All public streets, alleys, places, and all land belonging to the United States, the State of California, the City of Lafayette, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. The City of Lafayette will, in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of the City of Lafayette, through its City Council, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Page 8 of 9 Directors for all purposes in connection with the formation of this Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to the City of Lafayette. PASSED AND ADOPTED this 6th day of July, 2000, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm District Counsel Page 9 of 9 Central Contra Costa Sanitary District ` BOARD OF DIRECTORS = POSITION PAPER I Board Meeting Date: July 6, 2000 No.: 8.a. HUMAN RESOURCES Type of Action: ADOPT MEMORANDUM OF UNDERSTANDING Subject: ADOPT MEMORANDUM OF UNDERSTANDING BETWEEN DISTRICT AND MANAGEMENT SUPPORT /CONFIDENTIAL GROUP, EFFECTIVE JUNE 18, 2000 THROUGH JUNE 17, 2003 Submitted By: Cathryn R. Freitas Initiating Dept. /Div.: Administrative /Human Resources REVIEWED AND RECOMMENDED FOR BOARD ACTION. C. Freitas Charles W. B s, General Ma i ger ISSUE: The Boards' Chief Negotiator, Allison Woodall, Esq., and Managemdnt Support/Confidential Group (MS /CG) President Paul Louis tentatively agreed to the Memorandum of Understanding (M.O.U.) on June 12, 2000. Approval of the M.O.U. by the Board of Directors is required. RECOMMENDATION: Adopt the M.O.U. with the MS /CG effective June 18, 2000 through June 17, 2003. FINANCIAL IMPACTS: The cost of additional salary and benefit adjustments for negotiated changes in the first year of the contract as described below is approximately $332,000. ALTERNATIVES /CONSIDERATIONS: Based on Board input at its meeting of June 15, 2000, no further alternatives are presented. BACKGROUND: The M.O.U. between the District and the MS /CG expired on June 17, 2000. During the last several months, Board representatives and the MS /CG bargaining team met and conferred to discuss changes to the expiring agreement. Tentative agreement between the parties was reached on June 12, 2000. Members of the bargaining unit ratified the agreement on June 13, 2000. After receiving direction from the Board in Closed Session on June 15, 2000, a final meeting was held and agreement reached on June 21, 2000. Highlights of the M.O.U. are as follows: Wages: Effective June 18, 2000, the District will provide a 5% general salary increase. A one -time salary adjustment of 5% for the period May 18 through June 17, 2000 will be given to each member of the bargaining unit in a check separate from the employees' regular monthly paycheck. Effective May 18, 2001, the District will provide 6/28/00 CAWPDocs\mscgmou.ppr.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: July 6, 2000 subject: ADOPT MEMORANDUM OF UNDERSTANDING BETWEEN DISTRICT AND MANAGEMENT SUPPORT /CONFIDENTIAL GROUP a 4.5% general salary increase and effective May 18, 2002, the District will provide a 3% general salary increase. Health: The Kaiser Health Plan will be modified to include a $5 prescription co -pay and $35 charge per emergency room visit, similar to the HealthNet HMO Plan. Dental: No change in the current dental plan. Miscellaneous: No changes in longevity pay, overtime, dual health plan waiver, safety shoes or cafeteria plan. Life insurance premiums will be raised to two times the employee's annual salary at Step E to a maximum of $75,000 for employees hired prior to May 1, 1985. For employees hired after May 1, 1985, the life insurance will be raised to one times the employee's annual salary at Step E to a maximum of $75,000. The Payroll Technician salary range will be modified from S -56 to S -60. The MS /CG should be recognized for reaching an agreement prior to the expiration of the M.O.U. and negotiating in good faith. They attempted to achieve the best agreement possible for their bargaining members. RECOMMENDED BOARD ACTION: Adopt the Memorandum of Understanding between the District and the MS /CG, effective June 18, 2000 -June 17, 2003. 6/28/00 CAWPDocs\mscgmou.ppr.wpd Page 2 of 2