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Home My WebLink About06-15-00 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 15, 2000 No -: 4.a. CONSENT CALENDAR Type of Action: ACCEPT OFFERS OF DEDICATION Subject: APPROVE RESOLUTIONS ACCEPTING OFFERS OF DEDICATION FOR JOB NUMBERS 5153, 5179, 5349, 5368, AND 5369, AT NO COST TO THE DISTRICT Submitted By: Initiating Dept. /Div.: John J. Mercurio, Management Engineering /Environmental Services Analyst REVIEWED AND RECOMMENDED FOR BOARD ACTION. J. Mercurio J. i amoto -Mills C. 4wanson A. rrell arles W. tts, General Manager ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Approve the eight resolutions accepting offers of dedication at no cost to the District. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolutions presented here are for the purpose of accepting several easements that are required as a result of recent construction. The easements and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. The offers of dedication requiring resolutions are listed in Attachment 1. RECOMMENDED BOARD ACTION: Approve eight resolutions accepting offers of dedication at no cost to the District. 6/7/00 U: \PPr \Apprv8Resol.wpd Page 1 of 2 ATTACHMENT 1 Job Parcel Nos. No. Owner Name Area 5153 °s 3 Melvin Senna, Trustee of the Melvin Danville Senna and Senna Survivors Trust, Under Declaration of Trust dated June 30, 1992 4 Shwu Rong Lee and Mei Wen Lee, Trustees of the Shwu Rong Lee and Mei Wen Lee Revocable Trust dated January 31, 1997 6 Terrence E. Howland and Lisa Beth Howland or 7 Kathie M. Blankenship 5179 , <r 1 Home for Jewish Parents, a California Danville Non - Profit Corporation 5349 °° 2 SYMAT Partners Limited Walnut Creek 5368 2 David H. Posner Alamo 5369 1 Demetrios Koregelos and Lafayette Marilyn J. Koregelos, Trustees of the Demetrios and Marilyn Koregelos 1988 Family Trust 6/7/00 U: \PPr \Apprv8Resol.wpd Page 2 of 2 0 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 15, 2000 No.: 4.b. CONSENT CALENDAR Type of Action: INITIATE ANNEXATION D.A. 153 Subject: INITIATE PROCEEDINGS TO FORMALLY ANNEX FIFTEEN SEPARATE AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 153 Submitted By: Initiating Dept. /Div.: John Mercurio, Management Analyst Engineering /Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION. � �1 --:— J. Mercurio V-V J. amoto -Mills 1, � ales W. Batts, General Manager ISSUE: The District has received petitions for annexation for the parcels as shown on the attached tabulation and maps. It is appropriate to initiate formal annexation proceedings with the Local Agency Formation Commission ( LAFCO). RECOMMENDATION: Adopt a Resolution of Application for the annexation of properties to Central Contra Costa Sanitary District under District Annexation 153. BACKGROUND: The owners of the properties listed in Attachment 1 have petitioned for their properties to be annexed to the District. These properties are located in Martinez, Alamo, Danville, San Ramon, Orinda, and Walnut Creek. LAFCO has indicated that it may add adjoining unannexed parcels to the separate areas the District submits to eliminate islands or straighten boundary lines. The District will hold a public hearing to consider annexation of any parcel added by LAFCO. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. RECOMMENDED BOARD ACTION: Adopt a Resolution of Application for District Annexation 153. U: \PPr \Raposa \Annex DA 153.jjm.wpd Page 1 of 8 0 ATTACHMENT I DISTRICT ANNEXATION NO. 153 TABULATION OF PARCELS U: \PPr \Raposa \Annex DA 153.jjm.wpd Page 2 of 8 DATE BOARD AUTHORIZED PARCEL P.A. No. & OWNER ADDRESS FOR ANNEXATION NO. AREA PARCEL NO. & ACREAGE AND REMARKS 1 98 -1 Andrew P. Thomas February 19, 1998 Martinez 27 Barber Lane Septic System Conversion. (10A7) Martinez, CA 94553 CCCSD is lead agency. 162 - 180 -005 (0.5 Ac.) Categorically except. 2 98 -7 Leonard & Michael Saputo July 2, 1998 Walnut 1967 Woodpecker Court Septic System Conversion. Creek Walnut Creek, CA 94596 CCCSD is lead agency. (5005) 135 - 050 -028 (0.10 Ac.) Categorically exempt. 3 96 -9 Affinity Land and Construction July 18, 1996 Walnut Company New home construction. Creek 1350 Carlback Ave., #320 Walnut Creek is lead (50B7) Walnut Creek, CA 94596 agency. 139 - 080 -015 (0.6 Ac.) Categorically exempt. 00 -3 Russell J. Burch May 18, 2000 Walnut 781 Snyder Lane Septic System Conversion. Creek Walnut Creek, CA 94598 CCCSD is lead agency. (50137) 139 - 080 -016 (0.44 Ac.) Categorically exempt. Affinity Land and Construction May 18, 2000 Company New home construction. 1350 Carlback Ave., #320 Walnut Creek is lead Walnut Creek, CA 94596 agency. 139 - 080 -017 (1.01 Ac.) Categorically exempt. 4 98 -12 Wm. C. and Margaret P. November 19, 1998 Orinda Hughes Septic System Conversion. (69D1) 41 Los Altos Road CCCSD is lead agency. Orinda, CA 94563 Categorically exempt. 263- 040 -025 (1.73 Ac.) 5 99 -16 Curtis W. and Christine F. September 16, 1999 Alamo Swanson Septic System Conversion. (77D3) 1588 Litina Dr. CCCSD is lead agency. Alamo, CA 94507 Categorically exempt. 191 - 050 -056 (.56 Ac.) U: \PPr \Raposa \Annex DA 153.jjm.wpd Page 2 of 8 U: \PPr \Raposa \Annex DA 153.jjm.wpd Page 3 of 8 DATE BOARD AUTHORIZED PARCEL P.A. No. & OWNER ADDRESS FOR ANNEXATION NO. AREA PARCEL NO. & ACREAGE AND REMARKS 5 Ed Huff and Kevin Phipps (cond.) 1622 Ridgewood Rd. Alamo, CA 94507 191 - 050 -011 (.88 Ac.) Christopher Hayes 1581 Litina Dr. Alamo, CA 94507 191- 050 -012 (0.43 Ac.) 00 -9 Dorothy Davis May 2, 2000 Alamo 1555 Litina Drive Septic System Conversion. (77D3) Alamo, CA 94507 CCCSD is lead agency. 191 - 050 -015 (0.47 Ac.) Categorically exempt. 6 98 -6 Michael D. Williams May 7, 1998 Alamo 1431 Cedar Lane New home construction. (77E3) Alamo, CA 94507 CCCSD is lead agency. 192 - 041 -004 (0.5 Ac.) Categorically exempt. 7 00 -7 Robert and Kathleen Ash May 2, 2000 Alamo 25 Kemline Court Septic System Conversion. (77E5) Alamo, CA 94507 CCCSD is lead agency. 197 - 040 -028 (0.56 Ac.) Categorically exempt. 8 Patricia Noel Home connected in 1985. Alamo 55 Kemline Court CCCSD is lead agency. (78A5) Alamo, CA 9457 Categorically exempt. 197 - 040 -030 (0.70 Ac.) 9 97 -9 Lynn M. Jansen September 18, 1997 Alamo P.O. Box 417 New home construction. (78A5) Diablo, CA 94528 CCCSD lead agency. 197 - 040 -003 (1.0 Ac.) Categorically exempt. 10 00 -4 Emerald SVLT LLC May 2, 2000 Alamo 1250 Pine Street, #303 Property will be split into (78A6) Walnut Creek, CA 94596 five lots. 197 - 060 -001 (4.03 Ac.) Contra Costa County is lead agency. Negative declaration. U: \PPr \Raposa \Annex DA 153.jjm.wpd Page 3 of 8 U: \PPr \Raposa \Annex DA 153.jjm.wpd Page 4 of 8 DATE BOARD AUTHORIZED PARCEL P.A. No. & OWNER ADDRESS FOR ANNEXATION NO. AREA PARCEL NO. & ACREAGE AND REMARKS 11 96 -13 Ann Welch November 7, 1996 Alamo 40 Los Alamos Court Septic System Conversion. (77E6) Alamo, CA 94507 CCCSD is lead agency. 198 - 131 -013 (0.5 Ac.) Categorically exempt. Elizabeth Gingrich 45 Los Alamos Court Alamo, CA 94507 198 - 131 -016 (0.5 Ac.) Robert Adelson 50 Los Alamos Court Alamo, CA 94507 198 - 131 -014 (0.5 Ac.) 12 97 -12 Myron B. Reynolds December 4, 1997 Alamo 902 Escondido Court Septic System Conversion. (78 -A7) Alamo, CA 94507 CCCSD is lead agency. 201 - 050 -032 (0.53 Ac.) Categorically exempt. Natalie P. Barton 910 Escondido Court Alamo, CA 94507 201 - 050 -033 (0.45 Ac.) December 4, 1997 Steven Ng 918 Escondido Court New home construction. Alamo, CA 94507 CCCSD is lead agency. 201 - 050 -034 (0.45 Ac.) Categorically exempt. 13 97 -1 Donald R. Parker February 20, 1997 00 -10 170 Willow Drive Septic System Conversion. Danville Danville, CA 94526 CCCSD is lead agency. (98D3) 216- 171 -006 (0.40 Ac.) Categorically exempt. Dan and Lynette Stanchina May 2, 2000 180 Willow Drive Septic System Conversion. Danville, CA 94526 CCCSD is lead agency. 216- 171 -007 (0.39 Ac.) Categorically exempt. U: \PPr \Raposa \Annex DA 153.jjm.wpd Page 4 of 8 U: \PPr \Raposa \Annex DA 153.jjm.wpd Page 5 of 8 DATE BOARD AUTHORIZED PARCEL P.A. No. & OWNER ADDRESS FOR ANNEXATION NO. AREA PARCEL NO. & ACREAGE AND REMARKS 14 96 -6 R. Ann and Peter B. July 18, 1996 San Ramon Whitehead Septic System Conversion. (99C3) 644 Glorietta Boulevard CCCSD is lead agency. Lafayette, CA 94549 Categorically exempt. 208 - 240 -028 (5.00 Ac.) 15 99 -15 Marjorie Zaharis September 16, 1999 00-11 18770 Bollinger Canyon Rd. Septic System Conversion. San Ramon San Ramon, CA 94583 CCCSD is lead agency. (99C6) 209 - 040 -001 (85 Ac.) Categorically exempt. Steven Freitas May 2, 2000 2050 Norris Canyon Rd. New home construction. San Ramon, CA 94583 CCCSD is lead agency. 209 - 050 -030 (38.68 Ac.) Categorically exempt. U: \PPr \Raposa \Annex DA 153.jjm.wpd Page 5 of 8 a � SC za- S t )` 7 RS 4 .- .. z' s • 3� z E 0 0 Cli ■i[o � \�� y"` `: v �w."•�.t� u.uN t�s�'*v .aasoe°" �y ,mow, �,\ y �' 'c r+ 5 ; a .a /?�'+a ..s °�- bn•�^��"�•'^ � �, a�zr;. � ni �, a £ �'�� +.sw ;jr¢�''�n`�^� '`w ues �e N 7j s. r C► ■i[e Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER 5 Board Meeting Date: June 15, 2000 No-: 4.c. CONSENT CALENDAR Date: June 7, 2000 Type of Action: INFORMATIONAL Subject: ADVISE THE BOARD OF THE CLOSE OUT OF 9 CAPITAL IMPROVEMENT PROJECTS Submitted By: Initiating Dept ✓Div.: John J. Mercurio, Management Analyst Engineering /Planning REVIEWED AND RECOMMEN D FOR BOARD ACT, J. Mercurio C. Swanson A. General ISSUE: Work has been completed on 9 capital improvement projects. When projects have been completed it is our practice to report financial results to the Board prior to closing the projects' accounts. RECOMMENDATION: This item is presented to the Board of Directors for information only. No action is necessary. FINANCIAL IMPACTS: As a result of the close out of these 9 projects, $504,765 is being returned to the Sewer Construction Fund. ALTERNATIVE /CONSIDERATIONS: No alternatives have been prepared. This is an informational position paper. BACKGROUND: The 9 capital improvement projects listed on Attachment 1 have been completed, and staff is closing out the project accounts. A summary of the total authorized budgets and expenditures for the projects to be closed is presented by program in the following table: Program Authorized Budget Expenditures Underrun (Overruns) Treatment Plant $2,357,000 $2,110,244 $246,756 Collection System 580,713 501,593 79,120 Recycled Water 4,280,000 4,101,1 1 1 178,889 Totals $7,217,713 $6,712,948 $504,765 U: \PPr \McGowen \JJM.Close Out of 9 CIPs.wpd Page 1 of 5 POSITION PAPER Board Meeting Date: June 15, 2000 Subject: ADVISE THE BOARD OF THE CLOSE OUT OF 9 CAPITAL IMPROVEMENT PROJECTS The total authorized budget for the 9 projects is $7,217,713. Total project expenditures are $6,712,948. A net underrun of $504,765 (7% of the total authorized budgets) will result in $246,756 being returned to the Treatment Plant Program, $79,120 being returned to the Collections System Program and $178,889 being returned to the Recycled Water Program. A description of each project follows on Attachment 2. RECOMMENDED BOARD ACTION: No action is necessary. UAPPr \McGowen \JJM.Close Out of 9 CIPs.wpd Page 2 of 5 ATTACHMENT 1 TREATMENT PLANT PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT DISTRICT PROJECT TITLE AUTHORIZED BUDGET EXPENDITURES UNDERRUN (OVERRUNS) PROJECT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN NO. Pumping Station Master Plan Update BUDGET 106,716 (OVERRUNS) 6107 Lab Information Management 300,000 296,772 3,228 9904 Systems 40,713 41,007 (294) 7134 Outfall Improvements -Phase 3 2,057,000 1,813,472 243,528 Program Totals 2,357,000 2,110,244 246,756 COLLECTION SYSTEM PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT DISTRICT PROJECT NO. PROJECT TITLE AUTHORIZED BUDGET EXPENDITURES UNDERRUN (OVERRUNS) 5304 M4 -A Force Main Restoration 25,000 17,858 7,142 5905 Pumping Station Master Plan Update 110,000 106,716 3,284 5907 Sewer Renovation Strategy 300,000 261,455 38,545 9904 M -4 Parallel Force Main 40,713 41,007 (294) 9909 1- 680/SR -24 Relocation- Phase 313 30,000 557 29,443 9910 j Lakewood Subbasin Renovation 75,000 74,000* 1,000 Program Totals 580,713 501,593 79,120 * estimate RECYCLED WATER PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT DISTRICT PROJECT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN NO. BUDGET (OVERRUNS) 7162 Recycled Water- Treatment 4,280,000 4,101,1 1 1 178,889 Plant Facilities Program Totals 4,280,000 4,101,1 1 1 178,889 Page 3 of 5 ATTACHMENT 2 CAPITAL PROJECTS TO BE CLOSED OUT Treatment Plant Program • Laboratory Information Management Systems (LIMS), DP 6107, provided the hardware and software necessary to store, maintain, process and report laboratory information for the use of the Laboratory, Plant Operations Department, Engineering and other District personnel. The LIMS also is now used for electronically transferring the required National Pollutant Discharge Eliminating System (NPDES) data to the regulatory agencies such as the Regional Water Quality Control Board and EPA. This consolidation of laboratory data has increased the efficiency of data management and facilitated access by the required users. • Outfall Improvement - Phase 3, DP 7134, added a new primary effluent pump with a 450 hp motor, valves, piping, controls, variable frequency drive and transformer equipment. The pump and its associated equipment are located in the Pump and Blower Building. The new energy efficient pump is presently used on a full -time basis and provides savings in operating costs. Other improvements that were added include an eighteen -inch standpipe for surge protection of the outfall, metal stairway, and AC pavement work. Collection System Program • M4 -A Force Main Restoration project, DP 5304, installed twenty repair clamps on the corroded joints of the M4 -A force main which conveys wastewater from the Martinez area. This temporary installation will maintain the operational capacity of this force main before a long -term solution can be implemented. • The Pumping Station Master Plan project, DP 5905, performed an extensive inventory of the District's 21 pumping stations including identifying deficiencies and recommending future improvement projects at the stations. This inventory replaced the previous Pumping Station Master Plan developed in 1989. The Pumping Station Master Plan project was also the starting point for the Lower Orinda Renovation Feasibility Study, the San Ramon (Larwin) Pumping Station alterations, and the Fairview and Maltby Pumping Station pump improvements. • The Sewer Renovation Strategy project, DP 5907, developed a statistical model that forecasts the life expectancy of the District's 1100 miles of small diameter sewer based on the observed condition of a portion of the system today. This predictive model is being used as a planning tool to forecast the rehabilitation and financial demands of the system over the next 10 to 20 year planning horizon. Page 4 of 5 ATTACHMENT 2 (cont.) Collection System Program The following three projects were created to implement an audit recommendation that assets resulting from a project be capitalized when they are 90% complete. These projects are allowances for outstanding work. • DP 9904 was established to complete the miscellaneous outstanding items after the close -out of DP 4781, the M -4 Parallel Force Main project in Martinez. The budget for DP 9904 was transferred from DP 4781. The major work items included the repair to the M -4 force main, the restoration of a "wetland" area, and the production of record drawings. • DP 9909 was established for the Caltrans auditing activities after the close -out of DP 4782, 1- 680/SR -24 Sewer Relocation - Phase 3. The budget for DP 9909 was transferred from DP 4782. • DP 9910 was established to complete the miscellaneous outstanding items after the close -out of DP 4805, the Lakewood Sewer Renovation project. The budget for DP 9910 was transferred from DP 4805. The major work items included the resolution of various alleged damage claims received subsequent to construction completion, the completion of easement recording activities, and the production of record drawings. Recycled Water Program • Recycled Water - Treatment Plant Facilities, DP 7162, added approximately 4,350 feet of 24 -inch recycled water pipeline within the treatment plant and District boundaries to the point of connection with an existing recycled water pipeline, just north of Highway 4. Other improvements that were added include pumps, motors, valves, pipes, variable frequency drives, controls, and other electrical equipment for the recycled water system, applied (unfiltered) water systems, utility water system, hypochlorite system, and the alum polymer system. A floating cover was also added over one section of the clearwell. The new facilities pump and convey recycled water that meets the State of California Department of Health regulations to our customers, and provides a source of revenue to the District. Page 5 of 5 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 15, 2000 No -: 4.d. CONSENT CALENDAR Type of Action: AUTHORIZE MEETING ATTENDANCE Subject: AUTHORIZE THE ATTENDANCE OF DR. GAIL CHESLER, ASSOCIATE ENGINEER, AT AMSA 2000 SUMMER CONFERENCE: "TMDLs.. OPPORTUNITIES OR OBSTACLES ?" TO BE HELD IN LOUISVILLE, KY, JULY 18 -21, 2000 AT A COST OF $1500 Submitted By: Inflating Dept /Div.: Gail Chesler, Associate Engineer Engineering /Environmental Services RENEWED AND RECOMMENDED FOR BOARD ACT /ON: ua v s G. Chesler y C. anson A. F ell General ISSUE: Specific approval by the Board of Directors is required for traveling outside of California or if the expense will exceed $500 if the activity was not included in the current year Operations and Maintenance Budget. RECOMMENDATION: Authorize the attendance of Dr. Gail Chesler, Associate Engineer, at AMSA's Summer Conference: "TMDLS.. Opportunities or Obstacles ?" to be held in Louisville, KY, July 18 -21, 2000 at a cost of $1500. FINANCIAL IMPACTS: There are sufficient funds in the Environmental Services Division Training, Conference, and Meeting account to cover the cost of attendance at this conference. These funds were allocated for Dr. Chesler's attendance at a training seminar; however, it was not known when the budget was developed the exact seminars and where they would be held that would be relevant to Dr. Chesler's duties. ALTERNATIVES /CONSIDERATIONS: The alternatives are to not send an attendee to this conference or to send a different attendee. BACKGROUND: USEPA's Total Maximum Daily Load (TMDL) Program is important to the District because the current implementation of the waste load allocations will establish effluent limits in our NPDES permit for all pollutants which appear on the 303(d) list as impairing the water quality of Suisun Bay. Currently, a partial list of these pollutants includes copper, nickel, selenium, mercury, and pesticides. There are currently serious challenges to the future of the TMDL program as currently outlined by the EPA. There are several bills in the House and Senate to delay or exempt non -point sources from the provisions of the TMDL program. The result for industrial dischargers and POTWs could be that the entire burden of pollutant reduction would be 6/8/00 Page 1 of 2 POSITION PAPER Board Meeting Date: June 15, 2000 smWect: AUTHORIZE THE ATTENDANCE OF DR. GAIL CHESLER, ASSOCIATE ENGINEER, AT AMSA 2000 SUMMER CONFERENCE: "TMDLs.. OPPORTUNITIES OR OBSTACLES ?" TO BE HELD IN LOUISVILLE, KY, JULY 18 -21, 2000 AT A COST OF $1500 applied against the point sources. Some environmental groups have asked for EPA to withdrawal the proposed rule, since they believe any compromise would weaken the intent of the Clean Water Act. The immediate future of TMDLs is unclear, but since the regulators are already proposing permit conditions for Bay area facilities, having no structured TMDL program in place is likely to put point dischargers once more at a risk for bearing the costs of pollutant reductions. The seminar will feature speakers with various points of view on this issue to provide insight into these fast - changing aspects of TMDL guidance. There will be representatives from federal, state, and local jurisdictions, as well as from advocacy organizations and water quality technical experts. Sessions will focus primarily on POTW issues, such as our appropriate role in the TMDL process, and the impact on treatment plant discharge requirements. It is believed that EPA will finalize the TMDL rule some time this summer. High- ranking EPA officials will also present their interpretation of the rule. Dr. Chesler attended the jointly sponsored WEF -EPA conference last summer when the TMDL rule making was announced, and initially discussed with the participation of those affected. The participation in this workshop by Dr. Gail Chesler is requested to sense the direction in which the TMDL requirements will move, and to voice the concerns of the District. Dr. Chesler is presently working with the San Francisco Regional Water Quality Control Board on the conditions of the District's NPDES discharge permit. She also chairs both the District's Regulatory Committee and Bay Area Discharges Association's Permit Committee and a major part of her job responsibilities are tracking and evaluating the effects on CCCSD of evolving Federal and State regulations and legislation. RECOMMENDED BOARD ACTION: Authorize the attendance of Dr. Gail Chesler, Associate Engineer, at AMSA's Summer Conference: "TMDLs.. Opportunities or Obstacles ?" to be held in Louisville, KY, July 18 -21, 2000 at a cost of $1500. 6/8/00 Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS Board Meeting Date: June 15, 2000 POSITION PAPER No.: 7.a. ADMINISTRATIVE Type of Action: ADOPT RESOLUTION /APPROVE REGULATIONS Subject: ADOPT A RESOLUTION REQUESTING CONSOLIDATION OF THE ELECTION OF DISTRICT BOARD MEMBERS WITH THE STATEWIDE GENERAL ELECTION ON NOVEMBER 7, 2000, AND ADOPT A RESOLUTION SETTING FORTH DISTRICT REGULATIONS FOR CANDIDATE STATEMENTS Submitted By: Initiating Dept. /Div.: Joyce E. Murphy, Secretary of the Administrative Department District REVIEWED AND RECOMMENDED FOR BOARD ACTION. I � L;nanes vv. oaks, General Manage ISSUE: A request for consolidation of the election of District Board Members must be filed with the Board of Supervisors and County Elections Department, and the District regulations relating to candidate statements must be modified or reaffirmed. RECOMMENDATION: Request consolidation of District election with Statewide General Election, and reaffirm or modify District regulations for candidate statements. FINANCIAL IMPACTS: If the Board reaffirms the current District regulations for candidate statements, the District would be responsible for paying the balance of the cost of printing each candidate's statement over the initial $500 paid by each candidate. In the last contested District Board election in 1996, that cost was $917.86 per candidate and there were five candidates for a total of $4,589.30. ALTERNATIVES /CONSIDERATIONS• Statutory provisions effectively require the District to consolidate its election when it is held on a statewide election date. District regulations for candidate statements may be modified in accordance with California Elections Code Section 13307, which is attached. BACKGROUND: The California Elections Code provides that Special Districts may require that elections of their Board Members be held on the same day as the Statewide General Election. When an election called by a District is consolidated with a Statewide General Election, the District must file a resolution with the Board of Supervisors and County Elections Department requesting such consolidation. A proposed resolution has been prepared and is attached for consideration. 6/7/00 H: \Elections \election.pp.wpd Page 1 of 5 POSITION PAPER Board Meeting Date: June 15, 2000 sun /ect: ADOPT A RESOLUTION REQUESTING CONSOLIDATION OF THE ELECTION OF DISTRICT BOARD MEMBERS WITH THE STATEWIDE GENERAL ELECTION ON NOVEMBER 7, 2000, AND ADOPT A RESOLUTION SETTING FORTH DISTRICT REGULATIONS FOR CANDIDATE STATEMENTS The Board of Directors must also reaffirm or modify the District regulations with regard to word limit, payment of costs, and payment of a deposit for candidate statements for the November 7, 2000 District election. A copy of California Elections Code Section 13307, Preparation and Form of Candidate Statement, is attached. Prior to 1996 the District had required that candidates pay all pro rata costs concerning publication of their respective candidate statements. In 1996 because of the prohibitive cost of candidate statements for this District as compared to other agencies and the need for informing citizens of qualifications of candidates for the District Board of Directors, the Board voted to have the District share in the cost of publication of candidate statements to provide the benefits of informing citizens of the qualifications of candidates, to minimize the issue of campaign contributions from special interests, and to remove financial obstacles for interested candidates to run for election. Currently, the District regulations require that candidates seeking election to the District Board of Directors be responsible for paying $500 towards the cost of publication of his /her respective candidate statement at the time of filing nomination papers; that the balance be paid by the District after the election costs have been determined; and that the statements be limited to 400 words. Following approval by the Board of Directors, copies of the resolution requesting consolidation of the election and the resolution determining District regulations for candidate statements will be provided to the Contra Costa County Board of Supervisors and Elections Department. RECOMMENDED BOARD ACTION: Adopt the attached resolution requesting consolidation of the election of District Board Members with the Statewide General Election to be held on November 7, 2000; and adopt a resolution setting forth District regulations relating to candidate statements. 6/7/00 H: \Elections \election.pp.wpd Page 2 of 5 RESOLUTION NO. 2000- RESOLUTION OF THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REQUESTING CONSOLIDATION OF THE ELECTION OF ITS DISTRICT BOARD MEMBERS WITH THE STATEWIDE GENERAL ELECTION WHEREAS, Elections Code Sections 10402.5 provide that any district election held on an established statewide election date shall be consolidated with the statewide election; and WHEREAS, Elections Code Section 10403 provides that whenever an election called by the governing body of a special district, such as the Central Contra Costa Sanitary District, for an office to be filled which is to appear on the same ballot as the statewide election, the District shall, by resolution, request consolidation of elections for its members to be held on the same day as the Statewide General Election; and WHEREAS, on June 15, 2000, at a regularly scheduled meeting at which members of the public were given an opportunity to address the issue, the Board of Directors of the Cental Contra Costa Sanitary District determined that it would be in the best interest of the District and its citizens to hold its election on a statewide election date, and thereby consolidate elections with the Statewide General Election. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District that the Board does hereby call for the election of District Board Members; and Page 3 of 5 Resolution No. 2000 - Page 2 BE IT FURTHER RESOLVED that the Board does hereby request that the election of District Board Members be consolidated with the Statewide General Election to be held on November 7, 2000; and BE IT FURTHER RESOLVED that the Secretary of the District is hereby authorized and directed to transmit a certified copy of this resolution to the Contra Costa County Board of Supervisors and to the Elections Department of said County. PASSED AND ADOPTED by the Board of Directors of Central Contra Costa Sanitary District this 15t' day of June, 2000 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to form: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California Kenton L. Alm District Counsel Page 4 of 5 13307. Preparation and form of candidate statement. (a) (1) Each candidate for nonpartisan elective office in any local agency, including any city, county, city and county, or district, may prepare a candi- date's statement on an appropriate form provided by the elections official. The statement may include the name, age and occupation of the candidate and a brief description, of no more than 200 words, of the candidate's educa- tion and qualifications expressed by the candidate himself or herself. How- ever, the governing body of the local agency may authorize an increase in the limitations on words for the statement from 200 to 400 words. The statement shall not include the party affiliation of the candidate, nor membership or activity in partisan political organizations. (2) The statement authorized by this subdivision shall be filed in the office of the elections official when the candidate' s nomination papers are returned for filing, if it is for a primary election, or for an election for offices for which there is no primary. The statement shall be filed in the office of the elections official no later than the 88th day before the election, if it is for an election for which nomination papers are not required to be filed. If a runoff election or general election occurs within 88 days of the primary or first elec- tion, the statement shall be filed with the elections official by the third day fol- lowing the governing body's declaration of the results from the primary or first election. (3) Except as provided in Section 13309, the statement may be with- drawn, but not changed, during the period for filing nomination papers and until 5 p.m. of the next working day after the close of the nomination period. (b) The elections official shall send to each voter, together with the sam- ple ballot, a voter's pamphlet which contains the written statements of each candidate that is prepared pursuant to this section. The statement of each candidate shall be printed in type of uniform size and darkness, and with uni- form spacing. The elections official shall provide a Spanish translation to those candidates who wish to have one, and shall select a person to provide that translation from the list of approved Spanish language translators and interpreters of the superior court of the county or from an institution accred- ited by the Western Association of Schools and Colleges. (c) The local agency may estimate the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to this sec- lion, including costs incurred as a result of complying with the federal Voting Rights Act of 1965, as amended. The local agency may require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter's pamphlet. In the event the estimated payment is required, the receipt for the payment shall include a written notice that the estimate is just an approximation of the actual cost that varies from one election to another elec- tion and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the elections official is not bound by the estimate and may, on a pro rata basis, bill the can- didate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the elections official may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the elections official shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the elec- tion. (d) Nothing in this section shall be deemed to make any statement or the authors thereof free or exempt from any civil or criminal action or penalty because of any false, slanderous, or libelous statements offered for printing or contained in the voter's pamphlet. (e) Before the nominating period opens, the local agency for that election shall determine whether a charge shall be levied against that candidate for the candidate's statement sent to each voter. This decision shall not be revoked or modified after the seventh day prior to the opening of the nomi- nating period. A written statement of the regulations with respect to charges for handling, packaging, and mailing shall be provided to each candidate or his or her representative at the time he or she picks up the nomination papers. (f) For purposes of this section and Section 13310, the board of supervi- sors shall be deemed the governing body of judicial elections. (Added by Stats. 1994, c. 920, §2.) Page 5 of 5 I 7,. RESOLUTION NO. 2000- RESOLUTION OF THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT SETTING FORTH DISTRICT REGULATIONS RELATING TO CANDIDATE STATEMENTS WHEREAS, California Elections Code Section 13307 provides that each candidate for nonpartisan elective office in any local agency, including special districts, may prepare a candidate's statement on an appropriate form provided by the clerk; and WHEREAS, the governing board of all special districts such as the Central Contra Costa Sanitary District must determine, by resolution, the word limit for the candidate statement, who will pay for the candidate statement, and the amount of the deposit to be paid toward the cost of the candidate statement, if any; and WHEREAS, on June 15, 2000, at a regularly scheduled meeting at which members of the public were given an opportunity to address the issue, the Board of Directors of the Central Contra Costa Sanitary District considered this matter. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District, that the Board does hereby make the following determination: 1) Each candidate's statement of qualifications shall be limited to 400 words or less and no materials shall be included with the statements; 2) The candidate and the Central Contra Costa Sanitary District shall share in the cost of publication of the candidate statements; 3) Each candidate shall pay $500 for the cost of publication of his /her respective candidate statement at the time of filing nomination papers; and Resolution No. 2000 - Page 2 4) The balance shall be paid by the Central Contra Costa Sanitary District after the election costs have been determined. BE IT FURTHER RESOLVED that the Secretary of the District is hereby authorized and directed to transmit a certified copy of this resolution to the Contra Costa County Board of Supervisors and to the Elections Department of said County. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District this 15th day of June, 2000, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Kenton L. Alm District Counsel Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 15, 2000 No.: 8.a. ENGINEERING Type of Action: AUTHORIZE AGREEMENT AMENDMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH NPG ENGINEERING WITH A COST CEILING OF $132,280 FOR SEWER INSPECTION SERVICES Submitted By: Jarred Miyamoto - Mills, Principal Engineer Initiating Dept. /Div.: Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: J. M amoto -Mills anson A Farrell 0!/'a ISSUE: Board of Directors authorization is required for amendments to professional services agreements for amounts greater than $50,000. RECOMMENDATION: Authorize a $132,280 amendment to the current cost ceiling and a one -year extension in the term of the agreement with NPG Engineering, Inc. (NPG) for sewer inspection services. FINANCIAL IMPACTS: An additional $132,280 would be spent for consultant provided sewer inspection services over the next year. ALTERNATIVES /CONSIDERATIONS: There are two alternatives to the recommended action: (1) The current inspection services agreement could be allowed to lapse, and no replacement agreement put in its place. This alternative is not recommended since demand for inspection services has increased, vacation relief is needed and clearing of the backlog of open permits should be addressed. (2) An additional regular position could be added to the Inspection Section to accomplish the needed work. This alternative is not being recommended now, but is being evaluated by the Engineering Department in light of the increasing demand for inspection services, and may be brought back to the Board in the future. 6/8/00 U: \PPr \Raposa \PP NPG Inspection.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: May 18, 2000 subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH NPG ENGINEERING WITH A CEILING OF $132,280 FOR SEWER INSPECTION SERVICES BACKGROUND: The Environmental Services Division provides inspection for construction of public sewer main extensions and side sewers (laterals) installed by developers and homeowners. In the late 1980's and early 1990's, the level of sewer construction in the District declined significantly. During that time, the size of the sewer inspection group was reduced through attrition and reassignment of personnel. Over the last three years, the rate of developer and homeowner sewer construction has seen a substantial increase due to strong economic conditions. As the demand for sewer inspection increased, the Environmental Services Division responded in three ways: 1) a substantial amount of inspector overtime was authorized to ensure adequate quality control of field work; 2) in December 1998, NPG was engaged to provide sewer inspection services to augment our staff of regular employees; and, 3) in January 2000, one new regular inspector (Engineering Assistant III) was added to the Inspection Section. The current regular staffing of the group includes one Inspection Supervisor and three Inspectors. These actions have been successful in providing timely inspection of ongoing work in the field. However, as demand for inspection services increased, a substantial backlog of field and office work for closure of "open "public main extension and side sewer permits has developed. In addition, three of the four regular staff in the Inspection Section have more than thirty years of District service; each are entitled to 35 days of vacation each year. Amending the current agreement with NPG to add $132,280 to the cost ceiling, and one year to the term will provide timely, high quality field inspection services, allow substantial progress on the backlog of open permits, facilitate the department's evaluation of long- term staffing needs and succession planning, and provide the needed vacation relief for regular staff. The amended agreement would have a total cost ceiling of $248,000. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an amendment to add $132,280 in cost ceiling (for a total cost ceiling of $248,000), and one year to the term to the current agreement with NPG for sewer inspection services. 6/8/00 UAPPr \Raposa \PP NPG Inspection.wpd Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 15, 2000 No.: 12.a. BUDGET AND FINANCE Type of Action: BUDGET ADOPTION Subject: APPROVE A BOARD RESOLUTION TO ADOPT THE 2000 -2001 PERSONNEL, EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND MAINTENANCE, AND SELF - INSURANCE FUND BUDGETS AS COMPRISING THE 2000 -2001 DISTRICT BUDGET. Submitted By: Initiating Dept. /Div.: Debbie Ratcliff, Controller Administrative /Finance & Accounting REVIEWED AND RECOM FOR BOARD ACTION: D. Ratcliff orsen General Manager ISSUE: The 2000 -2001 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self- Insurance Fund Budgets are submitted for adoption by the Board of Directors. RECOMMENDATION: Approve a Board resolution to adopt the 2000 -2001 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self- Insurance Fund Budgets, as comprising the 2000 -2001 Central Contra Costa County Sanitary District Budget. FINANCIAL IMPACTS: As approved by the Board at the Public Hearing held on June 1, 2000, the Sewer Service Charge will be increased by twelve dollars ($12) for the 2000- 2001 Fiscal Year. Additionally, sixteen dollars ($16) per residential equivalent unit will be reallocated from the Sewer Construction Fund to the Operations & Maintenance Fund. This Board decision will continue to draw down reserves and reduces revenues allocated for capital projects. ALTERNATIVES /CONSIDERATIONS: Various alternatives were considered by the Board at both the Budget Workshop on May 18, 2000 and the Public Hearing on June 1, 2000. BACKGROUND: The 2000 -2001 Operations and Maintenance, and Self- Insurance Fund Budgets were approved by the Board of Directors on June 1, 2000. In its approval action, the Board raised the Sewer Service Charge rate by $12 to $200 annually for the 2000- 2001 Budget. The Board also directed a reallocation of $16 of the Sewer Construction component of the Sewer Service Charge to the Operations & Maintenance Fund. 6/7/00 S : \ADMIN \POSPAPER \BUDAPPR.PP.wpd Page 1 of 3 The addendum to the Capital Improvement Budget was approved at the May 18, 2000 Board Meeting along with the 2000 -2001 Equipment Budget. The Personnel Budget was approved at the May 2, 2000 Board Meeting. A copy of the Board resolution adopting the 2000 -2001 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self- Insurance Fund Budgets is attached. RECOMMENDED BOARD ACTION: Approve a Board resolution to adopt the 2000 -2001 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self - Insurance Fund Budgets, as comprising the 2000 -2001 Central Contra Costa County Sanitary District Budget. 6/7/00 SAADMIN\POSPAPER \BUDAPPR.PP.wpd Page 2 of 3 RESOLUTION NO. A RESOLUTION ADOPTING THE 2000 -2001 CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET The District Board of the Central Contra Costa Sanitary District does hereby resolve as follows: THAT, the 2000 -2001 Central Contra Costa Sanitary District Budget, consisting of the Personnel Budget, Equipment Budget, Capital Improvement Budget, Operations and Maintenance Budget, and Self- Insurance Fund Budget, be adopted; and THAT, payment by the Running Expense Fund to provide funding for the District's Self- Insurance Fund for 2000 -2001 would be required. PASSED AND ADOPTED this 15th day of June 2000 by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Alm Counsel for the District 6/7/00 S : \ADMIN \POSPAPER \BUDAPPR.PP.wpd Page 3 of 3