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Home My WebLink About05-18-00 AGENDA BACKUPCentral Contra Costa Sanitary District r BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 18, 2000 No.: 3.a. CONSENT CALENDAR Type of Action: QUITCLAIM SEWER EASEMENTS subject: AUTHORIZE EXECUTION AND RECORDING OF QUITCLAIM DEEDS FOR THREE EASEMENTS IN CONNECTION WITH THE LAKEWOOD SEWER RENOVATION PROJECT, DP 4805 Submitted By: Initiating Dept ✓Div.: Ricardo Hernandez Engineering /Environmental Services Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACT/O q — t�-- R. Hernandez J. iyamoto -Mills C. Swanson A. arrell Charles W(14V General Manager ISSUE: Board approval is required to quitclaim existing easements. RECOMMENDATION: Authorize quitclaiming of three easements in Walnut Creek. ;� . •� • BACKGROUND: The subject quitclaims are for sewers that were relocated during the Lakewood Sewer Renovation Project (map attached). The sewer at 185 and 195 Lakewood Road was moved out of the easement alignment to the street to facilitate future maintenance. At 115 Russell Drive, the sewer was relocated within the same lot, closer to the property line and away from the house. A replacement easement for this sewer was granted by the property owner at no charge to the District. Staff concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. Approval of these quitclaims will establish the Board of Director's independent finding that this action is exempt from CEQA. RECOMMENDED BOARD ACTION:_ Authorize the President of the Board and Secretary of the District to execute Quitclaim Deeds to Bruce A. Myers and Paulette M. Myers (195 Lakewood Road), Dennis S. Downs and Michelle Downs (185 Lakewood Road), and William C. Herbert and Roxana L. Herbert (1 15 Russell Drive). Authorize staff to record the Quitclaim Deeds with the Contra Costa County Recorder. 5/4/00 I:\ Design \PP \4805MyersDownsHerbert.wpd t Page 1 of 3 I 0 Central Contra Costa Attachment Sanitary District 185 LAKEWOOD RD., WALNUT CREEK a 195 LAKEWOOD RD., WALNUT CREEK MAP (Downs, Myers) j Page 2 of 3 O �Dc MYERS 195 LAKEWOOD RD �P CCCSD EASEMENT NEW 16 NEW �s (TO BE QUITCLAI D) CCCSD EASEMENT 13.18' DOWNS / 185 LAKEWOOD RD 10' N Q� PJ�- 0 25 50 FEET 0 Central Contra Costa Attachment Sanitary District 185 LAKEWOOD RD., WALNUT CREEK a 195 LAKEWOOD RD., WALNUT CREEK MAP (Downs, Myers) j Page 2 of 3 EXISrING CCCSD EASEMENT ff6 BE 115 RUSSELL DR FEET so G (Herbert) MAP Central Contra Costa Sanitary District Attachment 115 RUSSELL DR., WALNUT CREEK Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 18, 2000 NO.: 3.b. CONSENT CALENDAR Type of Action: QUITCLAIM SEWER EASEMENTS Subject: AUTHORIZE EXECUTION AND RECORDING OF QUITCLAIM DEEDS FOR TWO EASEMENTS IN CONNECTION WITH THE SOUTH ORINDA SEWER IMPROVEMENTS PROJECT, DP 4928 Submitted By: Initiating Dept ✓Div.: Ricardo Hernandez Engineering /Environmental Services Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACT /O �v R. Hernandez J. yamoto Mills C. Swanson A. Nrrell Charles W. tts, General Manager ISSUE: The Board must authorize quitclaiming of easements. RECOMMENDATION: Authorize quitclaiming of two easements in Orinda. 01 BACKGROUND: The sewer within the subject easements was relocated during construction of the South Orinda Sewer Improvements Project (map attached). Relocation was done to add manholes for better access and to improve hydraulics. Easements for the sewer's new location were granted by the owners. Staff concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. Authorizing of these quitclaims will establish the Board of Director's independent finding that this action is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the President of the Board and the Secretary of the District to execute Quitclaim Deeds to Frederick A. Johnson and Carole R. Johnson, and Ethel M. Green, and authorize staff to record the Quitclaim Deeds with the Contra Costa County Recorder. 4/27/00 CPD -GL -I: \Design \PP \4928JohnsonGreen.wpd Page 1 of 2 r N i N.T.S. LOCATION MAP 4Q O 0 25 50 FEET i CCCSD EASEMENT (TO BE QUITCLAIMED) cn C �\\ ♦� N NEW �� CCCSD EASEMENT GREEN 11 ORCHARD RD JOHNSON 27 OAKWOOD RD OAKWOOD RD NIA 10M Central Contra Costa Attachment p Sanitary District 11 ORCHARD RD., ORINDA (Green) ' 27 OAKWOOD RD., ORINDA (Johnson) MAP (Quitclaims) Page 2 of 2 Central Contra Costa S - aitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 18, 2000 No.: 3.c. CONSENT CALENDAR Type of Action: ACCEPT ANNEXATION FOR PROCESSING &4ect: AUTHORIZATION FOR P.A. 00 -3 (WALNUT CREEK), P.A. 00 -4, P.A. 00 -5, P.A. 00 -6, P.A. 00 -7, P.A. 00 -8, P.A. 00 -9 (ALAMO), P.A. 00 -10 (DANVILLE), AND P.A. 00- 1 1 (SAN RAMON) Submitted By: Initiating Dept. /Div.: John J. Mercurio, Management Analyst Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTT v J. Mercurio J. Mi rn to -Mills C. Swanson (4A. arrell Charles W. General Mangy ISSUE: Board action is required on the following listed properties to initiate the annexation process. RECOMMENDATION: Authorize Proposed Annexations 00 -3 through 00-11 to be included in future formal annexation. FINANCIAL IMPACTS: None related to this action. BACKGROUND: The owners of the properties listed below have petitioned for their properties to be annexed to the District: 00 -3 Walnut Russell J. Burch Creek 781 Snyder Lane (50137) Walnut Creek, CA 94598 139 - 080 -016 (0.44 Ac.) Affinity Land & Construction Company 1350 Carlback Avenue, Suite 320 Walnut Creek, CA 94596 139 - 080 -017 (1.01 Ac.) Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEQA. Owner plans to construct three single - family homes on site and connect to the public sewer. Project is exempt from CEQA. CCCSD Walnut Creek 5/11/00 U: \PPr \McGowen \Annex.00 -3.wpd Page 1 of 12 POSITION PAPER Board Meeting Date: May 2, 2000 Sooct: AUTHORIZATION FOR P.A. 00 -3 (WALNUT CREEK), P.A. 00 -4, P.A. 00 -5, P.A. 00 -6, P.A. 00 -7, P.A. 00 -8, P.A. 00 -9 (ALAMO), P.A. 00 -10 (DANVILLE), AND P.A. 00- 1 1 (SAN RAMON) 00 -5 M9- DIM Alamo (78A6) Alamo (77E6) Alamo (77E5) Alamo (77E5) Emerald SVLT LLC 1250 Pine Street, #303 Walnut Creek, CA 94596 197 - 060 -001 (4.03 Ac.) Philip and Leslie Johnston 260 La Serena Avenue Alamo, CA 94507 198 - 093 -004 (0.50 Ac.) James and Geraldine Kobayashi 156 Via Serena Alamo, CA 94507 198 - 062 -007 (0.47 Ac.) Robert and Terry Dean 165 Via Serena Alamo, CA 94507 198 - 063 -003 (0.48 Ac.) Robert and Kathleen Ash 25 Kemline Court Alamo, CA 94507 197- 040 -028 (0.56 Ac.) Proposed Subdivision 8163, five single family residential lots. Negative Declaration by Contra Costa County. Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEQA. Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEQA. Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEQA. Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEQA. Contra Costa County CCCSD CCCSD CCCSD CCCSD 5/11/00 UAPPr \McGowan \Annex.00 -3.wpd Page 2 of 12 POSITION PAPER Board Meeting Date: May 2, 2000 si4fect: AUTHORIZATION FOR P.A. 00 -3 (WALNUT CREEK), P.A. 00 -4, P.A. 00 -5, P.A. 00 -6, P.A. 00 -7, P.A. 00 -8, P.A. 00 -9 (ALAMO), P.A. 00 -10 (DANVILLE), AND P.A. 00- 11 (SAN RAMON) M• M• • 00 -10 00-11 Alamo (77E4) Alamo (77133) Danville (98D3) San Ramon (99137) Catherine and Timothy Santich 103 Alvern Court Alamo, CA 94507 198 - 020 -021 (0.48 Ac.) Dorothy Davis 1555 Litina Drive Alamo, CA 94507 191- 050 -015 (0.47 Ac.) Dan and Lynette Stanchina 180 Willow Drive Danville, CA 94526 216- 171 -007 (0.39 Ac.) Steven Freitas 2050 Norris Canyon Rd. San Ramon, CA 94583 209 - 050 -030 (38.68 Ac.) Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEQA. Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEQA. Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEQA. Owner plans to construct one single - family home on site and connect to the public sewer. Project is exempt from CEQA. CCCSD CCCSD CCCSD CCCSD RECOMMENDED BOARD ACTION: Authorize P.A.s 00 -3 through 00-11 to be included in future formal annexation. 5/11/00 U: \PPr \McGowen \Annex.00 -3.wpd Page 3 of 12 WC35 1964 C.C.C.S.D. BOUNDARY VVALN U I AVE 112 -3 1989 z J rr W z 07 Page 4 of 12 II f I WC33 1963 Ihf�. I I f i u [ill Ill; "E 131 -5 ' i711i�� ' III i I i , 1994 IIII'j'L �Ilrlll I I I 765 CABIN �IIII CT_I 777 781 785; I - - - -- _ hill' AFFINITY LAND & CONST. BURCH o so i2o yi 139- 080-17 139- 080-16 i FEET ANNEX ANNEX i LEGEND: o ill, Iklrvkl NI III,!,: ANNEXATION rl { y.11pll111 11k'iJl VO i°lirlllk� � ri r tffla � II114 x. i I _ BOUNDARY PREVIOUS y 1 4-3 ANNEXATION E a 1974 x Central Contra Costa Sanitary District Attachment PROPOSED ANNEXATION F P.A. 00 -3 _ Page 4 of 12 E u n FREEWAY GpN�P* INTERSTATE � SITE v~ AL)RIENNE DANVI LLE ¢v qa DR r Y U 3 RAEANNE w a JS DR DA NNY w & DANIEL DR a BLVD a � Z � w x w 0 r U 0 60 120 LOCATION MAP FEET N.T.S. iw �I. ,I r lil ° Q riiJtil l Z l`I '. m I` p r Vj Z C13 EMERALD SVLT LLC 3, °" 1 -16 Q 197 -060 -001 Gar =` 1957 ANNEX lIl l {II101lc[ i �M.- 57-06 1977 'illl r t� fiflljia " Iiul 7i iiahlll ;,liji,i, fin yiil } yl w Mil } I, A -24 J•: {1�:llll.,.: _ ;,;,, II�Ih z.t,Cl�.�ll.k Ilrlllj 1954 DANVILLE BLVD I I I I I C? I ANNEXATION BOUNDARY PREVIOUS ANNEXATION °o I n E I o I o o a E n Y Central Contra Costa Attachment a Sanitary District PROPOSED ANNEXATION a ' P.A. 00-4 M O I I I LEGEND: 1967 I I I I I I I I I I I I I I I N NO. I I I D DATE Page 5 of 12 n N 52 -9 0 1976 Central Contra Costa Sanitary District Aft Prepared by Engineering Support Sectic Q PROPOSED ANNEXATION P.A. 00-5 LEGEND: ANNEXATION BOUNDARY NO. PREVIOUS DATE ANNEXATION Attachment Page 6 of 12 a �r o a E � U M a O I c F c < 46-13 1975 Central Contra Costa Sanitary District PROPOSED ANNEXATION P.A. 00-6 Attachment Page 7 of 12 E v — ►NTERSTA k TI "�'il ry1i�x v `�- Qpj IiwrII�ltVIfIII `:,: DANVILLE BLVD 1954 BOUNDARY PREVIOUS A1989 ANNEXATION x Central Contra Costa Attachment Sanitary District PROPOSED ANNEXATION L P.A. 00 -7 Page 8 of 12 6w INTERSTATE FREEWAY SITE GpNpP ALAMO a:0 �w DANV YU ILLS RAENNE DR Q w O J a BLVD DANVILLE BLVD 1954 BOUNDARY PREVIOUS A1989 ANNEXATION x Central Contra Costa Attachment Sanitary District PROPOSED ANNEXATION L P.A. 00 -7 Page 8 of 12 E P. / I 6 uj i 1971 � i 146-5 1999 M '90A STONE 680 7o nj vq� 0 2 AL N RD Z g cr SITE D O LAS TRAMP RD D O \ D Z m E9 y t MO B D Z � D : Z SOUTH AVE LOCATION MAP N.T.S. 1 I �f� #{ s I = "III!Itl — MK Mi. Ilflll'IIII 1w j I k'r' ..! = 90-3 i h I Ill T' , F -. :3 Y O i /2/ /00 �yll jl °I m 103 1 1 I U q NII'll'I SANTICH Z ftlill i 198-020-021 i i w Y ti ANNEX ;,�1�, � I I � iii ^IIIIIIIIIII Lll �a c }ll V1I� rl 1 ll:Y Illwl l'yil 4 s. , 11 111 �lllll.aVt r l n VIII °1' 0 60 120 c P.III ,� — FEET Ki ll'I fl'lllli LEGEND: Q C.C.C.S.D. B UNDARY h Z ANNEXATION E QLLJ 23-27 fall i BOUNDARY W 1971 i N0. PREVIOUS T, I DATE ANNEXATION 0 E u a x Central Contra Costa Attachment r Sanitary District PROPOSED ANNEXATION ' P.A. 00-8 Paae 9 of 12 E U D Page 10 of 12 FREEWAY N 7ERSTATE <r ALAMO Cr 3 ZI Z > I LL lir Cr ¢ o Z 1 a z o� SITE I 23' P� S.P R K �vt� 1964 LOCATION MAP I I I N.T.S. , fllllll._ 1 Iv ��t rp,11 �, h1�u1 "'�3lllfllllldllllllllll�l.. a 1976 U CID 1669.u1[ _ o 147a�, 1 + = IE,111 L 23-16 35-19 1971 w l U U 1,1111] 1972 v [ �Flr' U ,, u1111111 #I . Ir, . . 11111tr 1 rY'I:jl 1 _.. [ ' I 140 I � , . LITINA , �� DR f DAVIS a �� 86-9 ��h \ 191 -050 -015 1984 + " ANNEX / 111�11111f1,. ` "' IIIPji; ;1111 Q �,v1 1958 1I �61ldil Q I,Iu[IF1,1�. 6 7, wkulilllr'�P ,4160fi41,1i1l''oJ`' D �Cli�l�'ll'j6' m O _.: p• � 11 �,1IuIG1u u1' o� V. rd GIII %: C,CI1 1, kl III I lllhI� d 141 I111 I1ke , _ �14p 11111 i , �I � ., '1 I�I €;u RIDGEWOOD RD 0 LEGEND: 0 60 120 0 o v FEET ANNEXATION a % NO. BOUNDARY PREVIOUS a 0 DATE ANNEXATION e a Central Contra Costa Attachment Sanitary District o PROPOSED ANNEXATION o ' P.A. 00-9 M O Page 10 of 12 I i I I i I I I i I I I i I I I i I I I I it l I i I I i I a I i � I C cr W I I I I LC i I j i I j � I I I I I W I l Q l l 57 -50 1977 I I W j l I i j I I I I I I I I I I I I I I i Central Contra Costa Sanitary District 0 0 0 o� ao PROPOSED ANNEXATION P.A. 00-10 Attachment Page 11 of 12 E 0 n� N 0 500 UpOn FEET e 0 �tio Po oti OANYON SAN �Qp� RAM O N �pN G SITE e oe LEGEND: ANNEXATION BOUNDARY NO. PREVIOUS DATE ANNEXATION Y Central Contra Costa Attachment r Sanitary District PROPOSED ANNEXATION ' P.A. 00-11 E Page 12 of 12 LOCATION MAP N.T.S. . , 1W FREITASy4�' 209 - 050-030 ANNEX QA f!f GG�SO 121 1993 LEGEND: ANNEXATION BOUNDARY NO. PREVIOUS DATE ANNEXATION Y Central Contra Costa Attachment r Sanitary District PROPOSED ANNEXATION ' P.A. 00-11 E Page 12 of 12 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 18, 2000 No.: 5.a. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS Type of Action: ADOPT RESOLUTION, AUTHORIZE EXECUTION OF CONTRACTS Subject: ADOPT A RESOLUTION APPROVING A DEWATERING UPGRADE PROJECT, AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACTS WITH ALFA -LAVAL SEPARATION, INC. Submitted By. Initiating Dept. /Div.: John Pearl Plant Operations /Maintenance Plant Maintenance Division Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: J. Pearl J. Kelly K. Alm r tani c a es W. 86tts, General Manager ISSUE: The Board of Directors is required to make findings that exempt projects from public bidding and to authorize the General Manager to execute capital improvement contracts over $50,000. RECOMMENDATION: Adopt a resolution approving a dewatering upgrade project for the District's four Alfa -Laval centrifuges, and authorize the General Manager to execute contracts for various portions of the project with Alfa -Laval Separation, Inc., the sole- source manufacturer of the District's dewatering centrifuges. FINANCIAL IMPACTS: The cost of.this project is estimated to be $1,300,000. ALTERNATIVES /CONSIDERATIONS: At this point, there are three alternatives: 1. Repair one of four centrifuges that is presently out of service at an estimated cost of $75,000 and charge the work to the Plant Operations Department Operations and Maintenance Budget. This would take approximately 22 weeks and would restore the dewatering capacity but would not provide service life extension nor improved dewatering. 2. Upgrade all four of the existing centrifuges, while making repairs and incorporating the technological improvements the manufacturer has developed since the centrifuges were placed into service by the District in 1988, and purchase critical spare parts. This work will significantly extend the life of these machines and produce a drier product that will require less fuel to incinerate. The upgrade cost, as shown in Attachment 1, is estimated to be $1,300,000. (Recommended Alternative) 4/27/00 S:\ Correspondence \POSPAPR \2000 \Centrifuges.JCP.pp.wpd Page 1 of 6 POSITION PAPER Board Meeting Date: May 18, 2000 Subject: ADOPT A RESOLUTION APPROVING A DEWATERING UPGRADE PROJECT, AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACTS WITH ALFA -LAVAL SEPARATION, INC. 3. Redesign the dewatering system that could incorporate new equipment from other potentially qualified manufacturers. The estimated cost to design and construct a new system would exceed $14,000,000. BACKGROUND: The Plant Operations Department (POD) operates four Alfa -Laval Model PM 75000 dewatering centrifuges to dewater sludge; the dewatered sludge is then pumped to the multiple - hearth furnaces for incineration. Both the centrifuges and pumps have been in operation since 1988; the combination of centrifuges and pumps was selected because they produced an acceptably dry sludge cake and minimized odor potential through the dewatering process. During the 12 years the centrifuges have been in service, one of the centrifuges (on a rotating basis) has been out of service for repairs much of the time. This is not unexpected because centrifuges are high- speed, high- maintenance equipment that have some parts with long lead times. Two operating centrifuges are required to provide the necessary dewatering capacity. Recently, one of the centrifuges had a failure that requires replacement of major components, indicating that significant reconditioning is required of all four machines. Since 1988, Alfa -Laval Separation, Inc., has developed technology to upgrade Model PM 75000 centrifuges to produce a drier sludge cake, to be more reliable, to be easier to maintain, and to extend the service life of the centrifuges. The recommended project elements include the repair, reconditioning, and upgrade of an out - of- service centrifuge; reconditioning and upgrade of the remaining three centrifuges to current dewatering standards using unique technology developed by Alfa -Laval Separation, Inc.; the purchase of a complete spare rotating assembly that will also incorporate Alfa -Laval Separation's latest technology; and the purchase of one spare main -drive and one spare back - drive electric motor. The spare units and assemblies will provide almost immediate replacement and uninterrupted service. This work has been initiated as District Project 6151 and is included in the draft Capital Improvement Budget Addendum. Specifically, approval is sought to sole source the modifications, upgrades, and repairs of the four Alfa -Laval centrifuges to Alfa -Laval Separation, Inc., using shop facilities in Houston, Texas, and Philadelphia, Pennsylvania. 4/27/00 S: \Correspondence \POSPAPR \2000 \Centrifuges.JCP.pp.wpd Page 2 of 6 POSITION PAPER Board Meeting Date: May 18, 2000 Subject: ADOPT A RESOLUTION APPROVING A DEWATERING UPGRADE PROJECT, AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACTS WITH ALFA -LAVAL SEPARATION, INC. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 18.2, since it involves minor alterations to an existing public structure with no expansion of use beyond that previously existing. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Adopt a resolution finding that pursuant to the Public Contracts Code and District Purchasing Standard S -013, entering into a series of contracts with Alfa -Laval Separation, Inc., is required to provide the District with reliable dewatering capacity. The resolution also includes a finding that the public interest is best served by utilizing the unique technology that Alfa -Laval Separation, Inc., the supplier of the District's existing four centrifuges, has developed to upgrade these specific machines. The resolution also states that the District's dewatering capacity is presently reduced by one fourth, and time is of the essence to return these machines to full capability so the District's mission of treating sewage can continue to be properly fulfilled. Authorize the General Manager to execute a series of contracts with Alfa -Laval Separation, Inc., to accomplish this work. Approve the sole sourcing of the described upgrades, modification, and repairs to four Alfa - Laval PM 75000 centrifuges at the repair facilities of Alfa -Laval Separation, Inc., and incorporate Alfa -Laval Separation's latest technological developments to improve performance and reliability. 4/27/00 S:\ Correspondence \POSPAPR \2000 \Centrifuges.JCP.pp.wpd Page 3 of 6 ATTACHMENT 1 DEWATERING - MODIFICATIONS & UPGRADES District Project No. 6151 (Proposed) COST ESTIMATE PERCENT OF ESTIMATED 4/27/00 SACorrespondence\POSPAPR \2000 \Centrifuges.JCP.pp.wpd Page 4 of 6 ITEM DESCRIPTION TOTAL FURNISH /INSTALL COST 1) Furnish /Install System $1,025,000 Contingency at 15% 154.000 FURNISH & INSTALL $1,179,000 100% SUBTOTAL 2) Project Management/Inspection - Project Management/ Contract Administration 10,000 - Inspection 10,000 PROJECT MANAGEMENT/ INSPECTION SUBTOTAL $ 20,000 1.7% 3) Engineering & Other Services - District Forces 50,000 - Other Services 25.000 ENGINEERING AND $ 75,000 6.4% OTHER SERVICES SUBTOTAL 4) Planning and Design $ 25,000 2.1% 5) Total Project Cost $1,299,000 110.2% 6) Funds Allocated to Date 0 7) Allocation Required to $1,299,000 Complete Project 4/27/00 SACorrespondence\POSPAPR \2000 \Centrifuges.JCP.pp.wpd Page 4 of 6 RESOLUTION NO. 2000 -035 A RESOLUTION APPROVING A DEWATERING UPGRADE PROJECT WHEREAS, the Central Contra Costa Sanitary District's (District) Purchasing Standard, S -013, Bids, provides that in those cases involving a unique or novel product application required to be used in the public interest, a governmental entity may specify such unique or novel product as an appropriate sole source; and WHEREAS, the District has four Alfa -Laval Separation, Inc., Model PM 75000 dewatering centrifuges and one centrifuge is out of service and in need of immediate repair, reducing the District's dewatering capacity by one - fourth; and WHEREAS, the proprietary technology incorporated in the Alfa -Laval Separation, Inc., current technology can be furnished and incorporated in the District's four existing Alfa -Laval dewatering centrifuges and can be upgraded by Alfa -Laval Separation, Inc., to extend the life of the centrifuges and to increase sludge cake dryness; and WHEREAS, Section 3400(b) of the California Public Contract Code provides that a particular material, product, name brand, item, or service may be purchased without the necessity of competitive bidding when the governmental body of the public entity makes a finding by resolution that the designated material, product, thing, or service being purchased to match existing and utilize proprietary technology, and is only available through a single or sole source, may be made; and WHEREAS, staff analysis concludes that the District can significantly benefit from entering into agreements with Alfa -Laval Separation, Inc., to upgrade, modify, and repair the District's dewatering centrifuges with current state -of- the -art technology, which is proprietary; and WHEREAS, staff analysis further concludes that the public interest in achieving the most cost - effective, practical upgrade and repair alternative is by using this application in the District's treatment plant, which requires using the unique and proprietary technology offered by Alfa -Laval Separation, Inc., as a sole supplier. NOW, THEREFORE BE IT RESOLVED: THAT, the Board of Directors of Central Contra Costa Sanitary District finds that the proprietary technology offered by Alfa -Laval Separation, Inc., shall be utilized in the District's treatment plant in order to upgrade, modify, and repair the District's four Alfa -Laval dewatering centrifuges. 2. THAT, the General Manager be authorized to execute a series of agreements with Alfa -Laval Separation, Inc., as an appropriate sole- source provider, to perform the work at its facilities. Resolution No. 2000 -0... Page 2 of 2 PASSED AND ADOPTED this 2 "d day of May 2000, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: Menesi ni , Nejedly, Lucey NOES: Members: None ABSENT: Members: Hockett ABSTAIN: Members: Boneysteele President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: w�. Secr to t f the Central Cohtra(tosta Sanita District, County of Contra Costa, State of California Approved as to form: nenton 4L /Hlm District Counsel Central Contra Costa Sanitary District /,ad( ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 18, 2000 No.: 7.a. ENGINEERING Type of Action: AUTHORIZE CAD Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON REGENT PLACE IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE REGENT PLACE CAD NO. 2000 -2, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Submitted By: Russell B. Leavitt, Management Analyst Initiating Dept. /Div.: Engineering /Environmental Services REV /E;TND RECO7nRBOArU RD ACT/ON. W-11 R. Leavitt C. Swanson . F r ell :harles W. General Ma ISSUE: Owners of properties on Regent Place in Alamo are interested in connecting their homes to the Central Contra Costa Sanitary District ( CCCSD) sewer system and have requested formation of a Contractual Assessment District to finance an extension of the public sewer system. Board approval is required for a Contractual Assessment District. RECOMMENDATION: Approve initiating the formation of Regent Place CAD No. 2000 -2. FINANCIAL IMPACTS: There are minor administrative costs for initiating the formation of a CAD. These costs eventually will be paid by the CAD participants if a CAD is actually formed. If the CAD is eventually formed, project costs are included in the Capital Improvement Budget for fiscal year 2000 -2001. ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the CAD - These actions would halt or delay the CAD proceedings and would be inconsistent with the District's efforts to assist property owners that wish to voluntarily convert from septic systems to public wastewater utility service. BACKGROUND: Owners of properties located on Regent Place in Alamo have contacted District staff to obtain information regarding connecting their homes to CCCSD's public sewer system. Signed forms expressing interest in investigating and forming a Contractual Assessment District (CAD) are on file from all 5 of the property owners on Regent Place whose properties could benefit from the extension of a public sewer. The area where the CAD would be formed is shown on Attachment 1. 5/11/00 U: \PPr \Raposa \RegentCad.PPr.wpd Page 1 of 9 POSITION PAPER Board Meeting Date: May 18, 2000 Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON REGENT PLACE IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE REGENT PLACE CAD NO. 2000 -2, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD The initial steps toward creation of Regent Place CAD No. 2000 -2 are for the Board of Directors to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the CAD; setting the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of Contra Costa County for CCCSD to conduct proceedings for Regent Place CAD No. 2000 -2. Staff has concluded that this project is exempt from CEQA under District CEQA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the impact - limiting nature of the District's construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDATION: Authorize formation of a CAD consisting of 5 properties on Regent Place by: 1 . adopting a resolution of intention to create Regent Place Contractual Assessment District No. 2000 -2 for the purpose of installing sewer improvements (Exhibit 1); 2. adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. adopting a resolution requesting consent from Contra Costa County for CCCSD to conduct proceedings for Regent Place CAD No. 2000 -2 (Exhibit 3). 5/11/00 WPPARaposa \RegentCad.PPr.wpd Page 2 of 9 LAS TRAMPAS RD ' �J n CD D C---------------- = r z LOCATION MAP ELAINE < D 161 166 r 165 ; 168 C CT D z N.T.S. I D M z D G� LUCIA LN 125 117 124 108 POTENTIAL CAD AREA - - - - - -- EXISTING SEWER 0 90 160 PLANNED FEET 09 CAD SEWER PROPERTIES AVE SERVABLE SOUTH BY CAD SEWER N n O E n N x Central Contra Costa Attachment Sanitary District PROPOSED BOUNDARY OF REGENT LANE CAD NO. 2000 -2 n Page 3 of 9 STO E �, �A LL&. RD Al Q LAS TRAM AS RC Qit PAIR CI T - LN D SITE sao REGENT ul PL SO TH AVE I z LA SERENA AVE Q 1 0 w Z LOCATION MAP ELAINE < D 161 166 r 165 ; 168 C CT D z N.T.S. I D M z D G� LUCIA LN 125 117 124 108 POTENTIAL CAD AREA - - - - - -- EXISTING SEWER 0 90 160 PLANNED FEET 09 CAD SEWER PROPERTIES AVE SERVABLE SOUTH BY CAD SEWER N n O E n N x Central Contra Costa Attachment Sanitary District PROPOSED BOUNDARY OF REGENT LANE CAD NO. 2000 -2 n Page 3 of 9 EXHIBIT 1 RESOLUTION NO. 2000- RESOLUTION OF INTENTION TO CREATE REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -2 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems due to failing septic systems; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which the District and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1. This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: construction and installation of approximately 300 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Regent Place in Alamo, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Regent Place Contractual Assessment District No. 2000 -2." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. This District will provide loan financing for the improvements to be repaid by assessments on the property of participating parcel owners. Assessments shall be paid over a maximum period of ten (10) years with interest at a rate to be fixed by the District. 5/11/00 U: \PPr \Raposa \RegentCad.PPr.wpd Page 4 of 9 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments will be placed on owners' tax bills in fiscal year 2001 -2002. 6. This Board appoints Curtis Swanson, Environmental Services Division Manager, to prepare the report required by Section 5898.22 of the Streets and Highways Code. 7. A public hearing shall be held on this matter at 2 p.m. on or about Thursday, July, 20, 2000, at the District offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 8. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the District's mitigating construction specifications that would be required of the project. PASSED AND ADOPTED this 18th day of May, 2000, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: NOES: ABSENT Members: Members: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm District Counsel 5/11/00 U:\PPr\Raposa\RegentCad. PPr.wpd Page 5 of 9 EXHIBIT 2 RESOLUTION NO. 2000- RESOLUTION APPROVING BOUNDARY MAP REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -2 The Board of Directors of the Central Contra Costa Sanitary District resolves: A map entitled "Proposed Boundary of Regent Place Contractual Assessment District No. 2000 -2" has been filed with the Secretary of the Central Contra Costa Sanitary District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Regent Place Contractual Assessment District No. 2000 -2, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described District in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and the District because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. 5/11/00 U: \PPr \Raposa \RegentCad.PPr.wpd Page 6 of 9 This Board directs the Secretary of the District to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. PASSED AND ADOPTED this 18th day of May, 2000 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm District Counsel 5/11/00 U APPr \Raposa \RegentCad. PPr. wpd Page 7 of 9 EXHIBIT 3 RESOLUTION NO. 2000- RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -2 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On May 18, 2000, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the County of Contra Costa. All public streets, alleys, places, and all land belonging to the United States, the State of California, the County of Contra Costa, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. The County of Contra Costa will, in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. 5/11/00 U: \PPr \Raposa \RegentCad.PPr.wpd Page 8 of 9 The consent of the County of Contra Costa, through its Board of Supervisors, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to the County of Contra Costa. PASSED AND ADOPTED this 18th day of May, 2000, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm District Counsel 5/11/00 U APPr \Raposa \RegentCad. PPr. wpd Page 9 of 9 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 18, 2000 No.: 10.a. BUDGET AND FINANCE Type of Action: BUDGET REVIEW Subject: RECEIVE THE 2000 -2001 OPERATIONS AND MAINTENANCE BUDGET Submitted By: initiating Dept ✓Div.: Debbie Ratcliff, Controller Administrative /Finance and Accounting REWEWED AND RECO7;: OARD ACT /ON: D. Ratcilff General Manager ISSUE: The 2000 -2001 Operations and Maintenance (O &M) Budget is being submitted for review at the May 18, 2000 Board Meeting, and is scheduled for approval at the June 1, 2000 Board Meeting. RECOMMENDATION: Review the 2000 -2001 0 &M Budget and provide District staff with comments and guidance leading to the approval of the Budget at the June 1, 2000 Board Meeting. FINANCIAL IMPACTS: The 2000 -2001 O &M Budget is based on a $28 allocation of Sewer Service Charge revenue split between an increase in the Sewer Service Charge and a reallocation from the Sewer Construction Fund to the O &M Fund. This reallocation and increase in the Sewer Service Charge (SSC) of $28 results in total 0 &M revenues of $36,372,056. Total O &M expenses are budgeted to be $35,861,186 which will result in a budgeted increase to reserves at fiscal year end of $510,870, for a projected reserve balance at June 30, 2001 of $4,772,429. The 2000 -2001 0 &M Budget is the first budget since 1997 not to use reserves to augment revenue; in last year's 0 & M budget $2.2 million was budgeted to be spent from reserves to meet District expenses. It is important to note that any reallocation of funds from Sewer Construction to the 0 &M Fund reduces revenues available to be used for Capital expenditures. ALTERNATIVES /CONSIDERATIONS: Different SSC rate increases were considered which affect total revenues as well as the fiscal year end reserve balance. If the Board approves an increase and reallocation of the SSC other than $28, the budget will be modified to reflect the Board's decision and will be re- submitted for approval and adoption at the June 15, 2000 Board meeting. BACKGROUND: Attachment I summarizes the O &M revenues, expenses, and reserve balances for the seven fiscal years 1994 -1995 through the 2000 -2001 budget year, and the related SSC rate and SSC equivalent units for each fiscal year. This position paper 5/11/00 G: \FINANCE \Receive O &M Budget00- 01.wpd Page 1 of 6 POSITION PAPER Board Meeting Date: May 18, 2000 Subject: RECEIVE THE 2000 -2001 OPERATIONS AND MAINTENANCE BUDGET focuses on variances between projected 1999 -2000 and the proposed 2000 -2001 budget, as the projected year end results reflect more accurately the revenues and expenses of the District. The presentation to the Board will focus on changes from last year's budget to this year's proposed budget to provide an additional perspective to the Board. Variance explanations between projected 1999 -2000 and the proposed 2000 -2001 budget are provided below: Revenue: Over the past six years, the total SSC has remained constant at $188 of which $157 was used for O &M. The Public Hearing to determine the SSC increase is scheduled for June 1, 2000; therefore, the attached draft budget includes a budget assumption which increases the SSC, as well as shifts revenue from the capital component of the SSC for a total of $28. Therefore, the draft 0 &M Budget for Fiscal Year 2000 -2001 was calculated using a $185 ($157 + $28 = $185) SSC allocation to O &M. Total District revenue for fiscal year 1999 -2000 is projected to be $31,924,176 compared to 2000 -2001 budgeted revenue of $36,372,056, resulting in an increase of $4,447,880 or 13.93 %. This variance is mainly due to the increase of $28 in sewer service charge revenues going to O &M amounting to $3,897,244 and an increase in projected revenue from City of Concord in the amount of $300,000. Other revenue categories were modestly increased by a 3% inflation factor. District Expense* Total District expenses are projected to be $33,387,293 in 1999 -2000 as compared to a budget of $35,861,186 in 2000 -2001. This reflects a $2,473,893 or 7.41 % increase in expense. This increase mainly resides in the area of salary and benefits. Salaries: • District O &M Salaries are projected to be $14,462,931 in 1999 -2000 as compared to a budget of $16,174,257 in 2000 -2001 resulting in an increase of $1,711,326 or 11.83%. This increase is mainly due to a general salary increase assumption of 5.0% District -wide, new positions approved in the Personnel Budget, increases based on the general employee salary survey, and merit increases as newer District employees progress within their salary ranges. 5/11/00 G: \FINANCE \Receive 0 &M Budget00- 01.wpd Page 2 of 6 POSITION PAPER Board Meeting Date: May 18, 2000 subject: RECEIVE THE 2000 -2001 OPERATIONS AND MAINTENANCE BUDGET Benefits: • District O &M benefits for 1999 -2000 are projected to be $6,613,383 compared to a 2000 -2001 budget of $7,644,108 resulting in a total increase of $1,030,725 or 15.59 %. The major factors contributing to this increase are: the general increase adjustment which increases all salary- driven benefit costs, retiree costs in addition to benefit costs for the new employees who replace their vacated positions, a budgeted 2% increase in retirement rates, a 12.94°x6 budgeted rate increase to HealthNet, a 7% budgeted increase to Kaiser rates, a 7°x6 budgeted rate increase to Delta Dental rates, a 7.5% rate increase in Workers' Compensation along with an experience modification factor rising from 63% to 72% due to serious claims. Significant increases from projected 1999 -2000 to budget 2000- 2001 by benefit type are listed below: Retirement Contribution - increase of $553,571 Medical & Health Insurance - increase of $239,156 Deferred Compensation - increase of $80,199 Dental Insurance - increase of $52,565 Workers' Compensation - increase of $42,474 All others - increase of $37,760 • Capitalized Administrative Overhead, which is charged to Capital Projects and credited to O &M expense, is projected to be $0,181,458) in 1999 -2000 as compared to a 2000 -2001 budget of $(1,286,754) for a favorable difference of $105,296 or 8.91 %. This is mainly due to the 5% cost of living adjustment as well as added staff doing capital project work. All Other: All other expenses combined decreased by $162,862 from projected 1999 -2000 to budget 2000 -2001: • Utility expenses decreased by $76,011, mainly due to savings in land -fill gas. There is a budgeted decrease in landfill gas usage as two furnaces will not be required as frequently in 2000 -2001 due to the completion of the furnace project. • Outside Services expenses decreased by $292,016 largely due to reductions in the need for outside technical services. As District positions are filled, less temporary 5/11/00 G: \FINANCE \Receive O &M Budget00- 01.wpd Page 3 of 6 POSITION PAPER Board Meeting Date: May 18, 2000 subject: RECEIVE THE 2000 -2001 OPERATIONS AND MAINTENANCE BUDGET employee expense is anticipated. Additionally, technical services needed in 1999- 2000 for a salary survey and purchasing consultant are not needed in 2000 -2001. These savings were offset by increases in the following areas: • Hauling and Disposal expenses increased by $75,422 largely due to biennial scheduling of spoils disposal, where the cost will be borne in the 2000 -2001 fiscal year. • The O &M contribution to the Self- Insurance Fund increased by $25,000 due to actuarial review of the S/I fund. • Materials and Supply Expense increased by $32,705 mainly in the area of increased operating supply expense in the plant due to bulbs and associated supplies for the ultraviolet disinfection process along with additional parts for the centrifuges. • Election Expense increased by $65,000 and Public Information expenses are anticipated to be $30,500 more in 2000 -2001 mainly due to only one community newsletter produced in 1999 -2000 compared to two newsletters budgeted for in 2000 -2001. You will notice that some formatting changes to the Budget have been made this year that resulted from Work Redesign activities: • The Technical Training, Meetings and Conferences section of the budget was revised and simplified as announced to the Board at the February 17, 2000 Board meeting. The new format still gives the reader a description of the types of training, conferences and meetings planned, yet allows District Management flexibility to substitute training as necessary, as long as the division does not exceed its budget. Out -of state conferences and conferences exceeding $1,000 are still listed separately; all other conferences are listed with less detail. • Accrued Compensated Absence expense has been simplified by budgeting the entire expense in the Administrative Department. In the past, the expense was spread throughout the District cost centers. 5/11/00 GAFINANCE \Receive O &M Budget00- 01.wpd Page 4 of 6 POSITION PAPER Board Meeting Date: May 18, 2000 Subject: RECEIVE THE 2000 -2001 OPERATIONS AND MAINTENANCE BUDGET Any revisions to the 2000 -2001 O &M Budget determined at the May 18, 2000 Board Meeting will be incorporated in the Budget submitted for approval at the June 1, 2000 Board Meeting, at which the following actions are scheduled: • Conduct a public hearing for the establishment of the 2000 -2001 Sewer Service Charge rate. • Conduct a public hearing for the collection of the 2000 -2001 Sewer Service Charges on the County Tax Rolls. • Conduct a public hearing for the collection of delinquent 1999 -2000 Sewer Service Charges on the County tax rolls. • Approve the 2000 -2001 O &M Budget, incorporating the established Sewer Service Charge rate. RECOMMENDED BOARD ACTION: Review the 2000 -2001 O &M Budget and provide District staff with comments and guidance leading to the approval of the Budget at the June 1, 2000 Board Meeting. 5/11/00 Page 5 of 6 GARNANCE \Receive O &M Budget00- 01.wpd g C as E s V ;Z El co r V W O N cn W 0 W N �Q..ZD Z Q CO 0 y c Q Z �aW.o u Qi W Z Z U j Q J LLI W � J ZoaU VLL 1 as O O O 04 CA 'a O co O r- O O O CV N CA CA CA a r- CA O r- 00 CA C) T- 00 Cn CA ti CA C� r ti CA CA CO CA rn r- CO O rn CU V- Ln O Cn r LO CA ") 4 CF) Cn r- It O U') N � O� r` Ln C N cli C5 L6 CO � N N Ln M N LO f7 0 0. CO d• V (O N Ln M C 000 'd• NO r= co Cn O ti N N 'd• M O It 1�- 00 CO M Ni N LM 'IT CO M N Vf N N M ti CO O ONO M N V r- N � ti M M M N w 'd• 0 O m I- ti m LO M M NM LO 000 COO N 0 0 r- O CO N r- Llf M r 0000 L� qt �- s- r_ 00 CO N r_ ui 00 M O co (M 0 co o LM co co M N CO N N C co LO N ti r- r` CO Il d' V. M N ti ti co O M ... 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M'er Nw N CO O O cCo � •` U � coa aoi �- Ln w C °c 3 4 cc c v 0 0) uj a O0O ca E L- s- � N ao- o- ( D. 402 E N C c v CO CEO a) voi�'a a> cc v 0 M � �`�- >-0m V Co CL � O C .Q co CL •a a0 aoi¢8o> 00 "o >o S` .a y0 N � 'C3 � fl. �. a) CL ca s co O N O N cc ca Cp 0) L6 L Co a) M � o U C fl,ali�Ec(D30 M ca o N m O 'V �U� coc aio °•E ca - *• N -p C � O Q CL) tic 0. 0) 0 N p w`mcmc a 3 r� o otYliwm r N M `Q MM 0 R O d IM 0 CL Central Contra Costa Sanitary District ZallAwpoill., BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 18, 2000 No.: 10.b. BUDGET AND FINANCE Type of Action. APPROVE CAPITAL BUDGET ADDENDUM SuWt: APPROVE THE DRAFT 2000 -01 CAPITAL IMPROVEMENT BUDGET ADDENDUM FOR INCLUSION IN THE 2000 -01 DISTRICT BUDGET Submitted By: Initiating Dept. /Div.: John J. Mercurio, Management Analyst Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTIff MI: 1 J. Mercurio J. yamoto -Mills C. Swanson . Farrell Eharlevs W. Be ts, General Manager ISSUE: Board Approval of the draft 2000 -01 Capital Improvement Budget Addendurk is requested. RECOMMENDATION: Approve the draft 2000 -01 Capital Improvement Budget Addendum. FINANCIAL IMPACTS: Total project expenditures for 2000 -01 projected in the draft Addendum are $36,925,000. The original two -year Capital Improvement Budget projected that an additional Board authorization of $16,709,000 would be required for the 2000 -01 fiscal year. It is now recommended that $1,243,000 be returned to the Sewer Construction Fund due to delay, postponement or change in scope of some projects. The Board may change the amount of the Capital Component of the Sewer Service Charge during this year's rate setting process. The impact of any change that is made can be addressed during the comprehensive update of the Ten -Year Capital Improvement Plan that will begin in the fall of 2000, and need not affect the second year of the two -year budget. ALTERNATIVES /CONSIDERATIONS: If the Addendum is not approved, $1,243,000 will not be returned to the Sewer Construction Fund. In addition, each of the ten proposed new projects with projected expenditures in excess of the $25,000 staff authority limit would require separate board authorization to proceed. BACKGROUND: In 1999, the District implemented a two -year Capital Improvement Budget for the first time. The Fiscal Years 1999 -2000 and 2000 -2001 Capita/ Improvement Budget (CIB) encompasses the first two years of the 1999 Ten -Year Improvement Plan. The intent, when the two year budget cycle was adopted, was for the Board to authorize funds one year at a time. Thus, a mid -term adjustment was anticipated where changes in projects or project budgets and schedules could be incorporated and the funds for the 5/11/00 U: \PPr \McGowen \addend -3.wpd Page 1 of 5 POSITION PAPER Board Meeting Date: May 18, 2000 su*ct: APPROVE THE DRAFT 2000 -01 CAPITAL IMPROVEMENT BUDGET ADDENDUM FOR INCLUSION IN THE 2000 -01 DISTRICT BUDGET next year authorized. As planned, the draft CIB Addendum provides a detailed presentation of the schedules and cost estimates for new projects proposed to commence in 2000 -01 (see Attachment 1). Also addressed are cost or schedule changes in some previously budgeted projects. A summary of these revisions is presented in Attachment 2. Two projects require special mention as the Board considers approval of the CIB Addendum: (1) The Dougherty Valley Tunnel and Trunk Sewer Project is included in the draft CIB Addendum. While the District recognizes its obligation to serve new development in the Dougherty Valley, and has previously approved the project, approval of the CIB Addendum is not a commitment to any particular sewering option. Rather, its inclusion recognizes the need to continue the planning, design and construction process to its end, acceptable sewer service facilities for the valley. (2) The Dewatering Modifications and Upgrades Project, as presented at the May 2, 2000, Board Meeting, is included in the draft CIB Addendum as a "new" project. At that meeting, project work on one centrifuge was authorized. Because of the critical importance of the dewatering unit process, staff recommends that the project addressing all four centrifuges be retained in the CIB, and the Board reconsider the recommended project work for the remaining three centrifuges. Staff has evaluated the CIB Addendum and concluded that it is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 17.3, since it is a revision to a planning study. Board of Directors' approval of the CIB Addendum will establish their independent finding that this document is exempt from CEQA. RECOMMENDED BOARD ACTION: Approve the draft Addendum to the 1999 -2000 and 2000 -01 Capital Improvement Budget (CIB) for inclusion in the 2000 -01 District Budget. 5/11/00 U:\PPAMcGowen \addend -3.wpd Page 2 of 5 ATTACHMENT 1 NEW PROJECTS Following is a list of all projects added to the FY 1999 -2000 and 2000 -01 CIB by virtue of their inclusion in the Addendum. The total project costs for each of these projects is noted in parentheses. • Dewatering Modifications and Upgrades ($ 1,030,000) This project will upgrade, modify and renovate four existing centrifuges to current technology utilizing improvements developed by the equipment manufacturer. • Mobile Equipment Storage Facility ($456,000) All weather protection and secure storage for all mobile equipment at the treatment plant will be provided under this project. • Outfall Improvements - Phase 5 ($197,000) This project will allow for internal inspection of the outfall's land section and provide rehabilitation if necessary. • Process Scum Removal Improvements ($615,000) Improvement of the scum removal process at various locations is the focus of this project. • Ultraviolet Disinfection Reliability ($2,274,000) An evaluation of different UV disinfection systems compatible with the existing channels will be performed. UV disinfection systems will be installed in the remaining two channels. This project has been accelerated to provide reliability as existing units are taken out of service for a major retrofit of electrical components. Page 3 of 5 • San Ramon Pumping Station Exterior Modifications ($2,263,000) This project will provide structural, architectural, operational and odor control improvements as well as improved reliability. • District Training Center ($307,000) The present wet chemistry lab will be remodeled to provide space that more effectively meets the seminar, training and presentation needs of the District. Other unused laboratory space will be evaluated for alternative uses. • Document Imaging System ($158,000) An electronic filing system to supercede current paper files will be developed under this project. Examples of records to be digitized include sewer job files, cut sheets, inspection records, correspondence and fee payment records. • Financial System Development ($1,574,000) This project will identify and implement enhancements to the HTE financial system, to make it more user friendly. • Geographic Data Integration ($250,000) This project will integrate sewer service charge, permit, mapping and collection system databases through the use of specialized software. Page 4 of 5 V W O M N IL H p Z W W 5 LU Q cc �O Q V1 W CD Z V N L C O E X d N ca L G J: L 0 c o ° +-• m U � c N O C a O U a o N U m 0) L � O CL C O O U •N L C U C X N d O - C a = f0 0 C ` N N O N -0 a+ C N O N O N N _ y 3 a N � E U *• t6 N C 7 + O m L CL o o a ` c � o � n '� O U O U 5 C C N C Ulm N 0 U) OU* U* * * O * * * * z Page 5 of 5 O E E O E * O : E 00 et E N * E N N It Ly LA !/J % M + r + N + + .- + + + t+ r:; p � 7 +� m L L O E E O E O E O E O E * C LO N E N n M * N cf+ + + + N + + c C1i U U Q: O O Z Z CO< O O O V E E H O E N le E �> + N + N + m ** O O O O O o 0 0 o 0 0 0 O O O o O o O O o O O O o O O O o O O O O O O O O O O O O O O O O O O CO l6 M N It N i-� CO 1� CO M M 00 CA C M M .- O fA N M N It LO 00 d' LO qt M O 00 N CO LO N m . N N O) G> R11 L' U ll to N . ............ t0 O C ~ O +N+ O C L C N U 0 7 L N U 0) +' o c p L o O L N m C O V C O _ = N ++ N d w co w y L C +N+ M fn 0_ L L C N N N 7 O N +>' 0) O C O N O N y > d o V C > >O U E N O U O m L m � -C N a N AIL- Q _� L6 LL > y •E y J 0_ n. E /ryN•r O i•• c c L Q E O O L ° �'cc V! N Q: M I L E Q% L 1 L 1 L 1 L 1 L U- CD ,N E v > o ° }°j ca °i ca +i m °= La a + c - — N > N N _ C Q 0) C W N O ` ,C 0 N > L N N N 0) N �O O U) +, m Y C U U U U m N J Q D 0 i O a oc oc cc cc U) U) H N L C O E X d N ca L G J: L 0 c o ° +-• m U � c N O C a O U a o N U m 0) L � O CL C O O U •N L C U C X N d O - C a = f0 0 C ` N N O N -0 a+ C N O N O N N _ y 3 a N � E U *• t6 N C 7 + O m L CL o o a ` c � o � n '� O U O U 5 C C N C Ulm N 0 U) OU* U* * * O * * * * z Page 5 of 5 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 18, 2000 No-: 10.c. BUDGET AND FINANCE Type of Action: APPROVE EQUIPMENT BUDGET Subject: APPROVE THE 2000 -2001 EQUIPMENT BUDGET FOR INCLUSION IN THE 2000- 2001 DISTRICT BUDGET AND RAISE THE CONTINGENCY FUND TO $60,000 WITH THE GENERAL MANAGER'S AUTHORITY LIMIT INCREASED TO $5,000 PER REQUEST Submitted By: initiating Dept. /Div.: Debbie Ratcliff, Controller Administrative /Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACT /ON: D. Ratcliff . Morsen :harlbs W. General M ISSUE: The District's 2000 -2001 Equipment Budget is submitted for approval. RECOMMENDATION: Approve the 2000 -2001 Equipment Budget for inclusion in the 2000 -2001 District Budget to be adopted at the June 15, 2000 Board meeting, and raise the Contingency Fund to $60,000 annually with the General Manager's authority limit increased to $5,000 per request. FINANCIAL IMPACTS: The 2000 -2001 Equipment Budget totals $589,760 which includes $60,000 in Contingency. The overall Equipment Budget decreased by 25% from last year's budget. ALTERNATIVES /CONSIDERATIONS: None BACKGROUND: The 2000 -2001 Equipment Budget was submitted for review at a Board Capital Projects Committee Meeting /Board Workshop on March 21, 2000 and is scheduled for approval by the Board on May 18, 2000. The Committee did not suggest changes to any of the items submitted in the Equipment Budget. However, staff recommended that the Contingency Authority Limit of the General Manager be raised to $5,000 per request, and that the Contingency Fund be increased from $40,000 to $60,000 annually. This would allow more flexibility when purchasing certain equipment items. The Committee concurred with staff's recommendation. 5/5/00 & \ADMIN\POSPAPER \2000 -01 Req.forBudget.Approval.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: May 18, 2000 Subject: APPROVE THE 2000 -2001 EQUIPMENT BUDGET FOR INCLUSION IN THE 2000- 2001 DISTRICT BUDGET The approved 2000 -2001 Equipment Budget will be scheduled for adoption with the 2000 -2001 Personnel, Operations and Maintenance, Self- Insurance Fund, and Capital Improvement Budgets at the June 15, 2000 Board Meeting. RECOMMENDED BOARD ACTION: Approve the 2000 -2001 Equipment Budget for inclusion in the 2000 -2001 District Budget to be adopted at the June 15, 2000 Board Meeting, and raise the Contingency Fund to $60,000 annually with the General Manager's Authority Limit increased to $5,000 per request. 5/3/00 S:\ADMIN\POSPAPER\ 2000 -01 Req.forBudget.Approval.wpd Page 2 of 2