HomeMy WebLinkAbout03-16-00 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 16, 2000 No.: 3.a. HEARINGS
Type of Action: CONDUCT PUBLIC HEARING; ADOPT RESOLUTIONS; AUTHORIZE
AGREEMENT
Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA
CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING
ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND
AUTHORIZE EXECUTION OF AGREEMENT WITH GROTHMAN LANE /ALHAMBRA WAY
PARCEL OWNERS IN CONJUNCTION WITH THE GROTHMAN LANE /ALHAMBRA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -4, DISTRICT PROJECT NO. 5426
Submitted By: Initiating Dept. /Div.:
Curtis Swanson, Division Manager Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
C. wanson A. Urrell
Chailes W- Batts,
General Manager
ISSUE: A public hearing must be conducted to consider objections and inquiries regal ding
the proposed assessment, the Resolution of Intention, the Engineer's Report, and any
other comments from the public, including the affected parcel owners, relating to the
proposed Grothman Lane /Alhambra Way Contractual Assessment District No. 98 -4
(C.A.D. No. 98 -4).
RECOMMENDATION: Conduct a public hearing. Adopt resolutions and authorize an
agreement to implement Grothman Lane /Alhambra Way CAD No. 98 -4.
FINANCIAL IMPACTS: The estimated total project cost is $168,800. Funding for this
C.A.D. is included in the 1999 -00 Capital Improvement Budget (CIB) on page CS -62. The
District will be reimbursed for this project cost over a 10 year assessment period.
ALTERNATIVES /CONSIDERATIONS
1. Continue this item to receive additional public comment or allow additional
deliberation.
2. Withhold or delay approval of the project.
BACKGROUND: A group of fifteen parcel owners on Grothman Lane and Alhambra Way
in Martinez have requested that the District form an assessment district for the purpose
of financing and constructing a public sewer system that will benefit their properties. The
proposed sewer includes approximately 1,436 linear feet of 8 -inch sewer main and seven
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POSITION PAPER
Board Meeting Date: March 16, 2000
Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA
CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING
ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND
AUTHORIZE EXECUTION OF AGREEMENT WITH GROTHMAN LANE /ALHAMBRA WAY
PARCEL OWNERS IN CONJUNCTION WITH THE GROTHMAN LANE /ALHAMBRA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -4, DISTRICT PROJECT NO. 5426
manholes that will serve the proponents' eleven existing properties, all of which have
existing homes presently relying on septic tanks. A map showing the proposed boundary
and the proposed sewer location is attached as Exhibit A.
On November 19, 1998, the Board of Directors adopted a resolution directing the
preparation of a report for Grothman Lane /Alhambra Way C.A.D. No. 98 -4. A report has
been prepared, and assessments have been estimated. (The Engineer's Report is being
provided to the Board under separate cover.) On January 6, 2000, the Board of Directors
set a public hearing for March 2, 2000. Since assessments are proposed to be levied on
properties, the procedural requirements of Proposition 218 do apply. Compliance with
these requirements has been included in the documents and actions proposed for Board
consideration. In order to continue the process for Grothman Lane /Alhambra Way C.A.D.
No. 98 -4 the following actions are necessary:
1. Conduct a public hearing to:
a. announce the tabulation of ballots submitted by owners of each
affected parcel indicating approval or opposition to the proposed
assessment.
b. consider public testimony on the Resolution of Intention and the
Engineer's Report.
2. If, at the close of the hearing, the Board finds that protests and ballot
opposition are insufficient, the following resolutions may be considered and
adopted:
a. Resolution overruling protests of improvement (Exhibit B).
b. Resolution confirming compliance with California Constitution, Article
XIIID, Section 4 (Exhibit Q.
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POSITION PAPER
Board Meeting Date: March 16, 2000
Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA
CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING
ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND
AUTHORIZE EXECUTION OF AGREEMENT WITH GROTHMAN LANE /ALHAMBRA WAY
PARCEL OWNERS IN CONJUNCTION WITH THE GROTHMAN LANE /ALHAMBRA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -4, DISTRICT PROJECT NO. 5426
C. Resolution approving the Engineer's Report, assessments, and
ordering improvement (Exhibit D).
An agreement between the owners and the District is needed to establish the rights and
obligations of both parties. District Counsel has prepared such an agreement in which the
owners agree to:
• assessments being placed on their property tax bills;
• pay the assessments;
• accept total responsibility for the design and construction of the sanitary
sewer extension;
• require the contractor who is selected by the owners to maintain certain
insurance coverage;
• accept total responsibility for the costs associated with the sanitary sewer
extension, including interest for District financing; and
• have the sanitary sewer extension constructed in accordance with District
standards.
The District will:
• finance the costs of the sanitary sewer extension;
• accept the work of the contractor, provided the work is done in accordance
with District standards;
• place assessments on owners' tax bills;
• record as liens on the participants' properties the obligation of each
participant to pay assessments; and
• be reimbursed in full by receiving payments, including interest, for the total
amount financed from owners over a ten -year period.
The agreement has been executed by all fifteen affected parcel owners. It is appropriate,
therefore, to authorize the General Manager to execute the agreement on behalf of the
District.
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POSITION PAPER
Board Meeting Date: March 16, 2000
Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA
CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING
ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND
AUTHORIZE EXECUTION OF AGREEMENT WITH GROTHMAN LANE /ALHAMBRA WAY
PARCEL OWNERS IN CONJUNCTION WITH THE GROTHMAN LANE /ALHAMBRA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -4, DISTRICT PROJECT NO. 5426
A summary of project costs is shown in Exhibit E.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3), since it can be seen with
certainty that there is no possibility that the activity in question may have a significant
adverse effect on the environment. This certainty is based on the District's past
experience with numerous similar sewer construction projects, the developed nature of
the project environment, and the limited service area of the project (no potential for
growth inducement). Approval of the Engineer's Report will establish the Board of
Directors' independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: If a majority protest is not filed and if less than a
majority of returned ballots from affected parcel owners oppose the assessment, staff
recommends that the Board of Directors take the following actions:
• Conduct public hearing.
• Adopt a resolution overruling protests.
• Adopt a resolution confirming compliance with California Constitution, Article XIIID,
Section 4.
• Adopt a resolution approving the Engineer's Report, assessments, and ordering
improvement.
• Authorize the General Manager to execute an agreement with the Grothman
Lane /Alhambra Way parcel owners.
3/6/00
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Page 5 of 11
EXHIBIT B
RESOLUTION NO.
RESOLUTION OVERRULING PROTESTS
GROTHMAN LANE /ALAHAMBRA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -4
The Board of Directors of the Central Contra Costa Sanitary District resolves:
On March 16, 2000, the Board of Directors held a public hearing on the Resolution
of Intention and the Engineer's Report on the proposed improvement in Grothman
Lane /Alhambra Way Contractual Assessment District No. 98 -4.
At or before the time set for hearing, certain interested persons made or may have
made protests or objections to the proposed improvement, the extent of the Contractual
Assessment District, or the proposed assessment.
The Board hereby overrules each of these protests, written or oral.
The Board finds that the protest against the proposed improvement (including all
written protests not withdrawn in writing before the conclusion of the protest hearing) is
made by the owners of less than one half of the area of the land to be assessed for the
improvement.
PASSED AND ADOPTED this 16th day of March, 2000, by the Board of Directors of
the Central Contra Costa Sanitary District by the following votes:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
Gerald R. Lucey
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Joyce E. Murphy
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
3/6/00
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Page 6 of 11
EXHIBIT C
RESOLUTION NO.
RESOLUTION CONFIRMING COMPLIANCE WITH
CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4
GROTHMAN LANE/ALHAMBRA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -4
The Board of Directors of the Central Contra Costa Sanitary District resolves:
1. The Board set 2 p.m. on March 16, 2000, at the Meeting Room of the Board
of Directors, 5019 Imhoff Place, Martinez, California, as the time and place for a public
hearing pursuant to California Constitution, Article XIIID, Section 4.
2. Pursuant to Article XIIID of the California Constitution, as amended by
Proposition 218, commonly known as the "Right to Vote on Taxes Act," notice of the
proposed assessment was provided to all owners of affected parcels within the District,
which notice contained a ballot whereby each owner could indicate support or opposition
to the proposed assessment.
3. At the time and place for which notice was given, the Board of Directors
conducted public hearing, pursuant to California Constitution, Article XIIID, Section 4, and
gave every person present an opportunity to comment on and object to the amount of the
proposed assessment.
4. The Board finds that less than a majority of parcel owners who returned
ballots, weighted by financial obligation, opposed the proposed assessment.
PASSED AND ADOPTED this 16t' day of March, 2000, by the Board of Directors of
the Central Contra Costa Sanitary District by the following votes:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Joyce E. Murphy
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
3/6/00
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Page 7 of 11
1X01- 11111i97
RESOLUTION NO.
RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT
AND ORDERING IMPROVEMENT
GROTHMAN LANE /ALHAMBRA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -4
The Board of Directors of the Central Contra Costa Sanitary District resolves:
This Board has taken a series of actions preliminary to ordering the improvement in
the Grothman Lane /Alhambra Way Contractual Assessment District No. 98 -4, Central
Contra Costa Sanitary District, Contra Costa County, California, and now makes the
following findings and orders:
1. The Board adopted a map showing the boundaries of the land benefitted by
the proposed improvement. A copy of the boundary map was filed in the office of the
County Recorder of the County of Contra Costa in the Book of Maps of Assessment and
Community Facilities Districts.
2. The Board adopted its Resolution of Intention to order the improvement
described therein under the Municipal Improvement Act of 1911, and directed Curtis W.
Swanson, Principal Engineer, as the Engineer of Work for the Assessment District, to
prepare the report required by Section 5989.22 of the Streets and Highways Code.
The improvement is generally described as follows:
Construction and installation of approximately 1,436 linear feet of
sanitary sewer line, together with appurtenant work and facilities
located at Grothman Lane /Alhambra Way in Martinez, California.
3. The Board called a hearing of protests on the Grothman Lane /Alhambra Way
Contractual Assessment District No. 98 -4. Notice of the hearing was given by
publication, by street posting, and by mailing to affected parcel owners, all according to
the Municipal Improvement Act of 1911. Affidavits of publication, posting, and mailing
were filed with the Secretary of the District.
4. At the time and place for which notice was given, the Board of Directors
conducted a public hearing pursuant to Section 5898.26 of the Streets and Highways
Code, which included a summary of the Engineer's Report and gave every person present
an opportunity to comment on and object to the proposed Contractual Assessment
Program improvement and the extent of the Assessment District.
5. The Board further finds that written protests against the proposed
improvement have not been made by owners representing more than one half of the area
of the land to be assessed for the improvement.
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6. The documents and events described in paragraphs 1 to 4, inclusive, are
stated here in tabular form, with their dates and, where appropriate, their numbers. All
documents are now on file with the District except as otherwise noted.
7. The Board approves the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report.
8. The Board finds that the Engineer of Work, in the Engineer's Report has fairly
and properly apportioned the cost of the improvement to each parcel of land in the
Assessment District in compliance with the agreement between the owners and in
proportion to the special benefits derived by each parcel, in relationship to the entirety of
the capital cost of the improvement. The Board hereby confirms and levies each individual
assessment as stated in the Engineer's Report.
9. This Board orders the improvement described in paragraph 2 and as detailed
in the Engineer's Report.
10. According to Section 10603 of the Streets and Highways Code, the Board
designates the District Controller to collect and receive payment of the assessments.
11. The Board independently finds that this project is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3),
since it can be seen with certainty that there is no possibility that the activity in question
may have a significant adverse effect on the environment. This certainty is based on the
District's past experience with numerous similar sewer construction projects, the
developed nature of the project environment, and the limited service area of the project
(no potential for growth inducement).
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Number
Document or Event
Date
or Action
a.
Resolution of Intention
11/19/98
98 -153
b.
Resolution Approving Boundary Map
11/19/98
98 -154
c.
Boundary Map Filed with County Recorder
11/19/98
Filed
d.
Certificate of Mailing Notice of Improvement
01/13/00
Dated
e.
Certificate of Posting Notice of Improvement
01/12/00
Dated
f.
Affidavit of Publication of Notice of Improvement
01/21/00
Dated
7. The Board approves the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report.
8. The Board finds that the Engineer of Work, in the Engineer's Report has fairly
and properly apportioned the cost of the improvement to each parcel of land in the
Assessment District in compliance with the agreement between the owners and in
proportion to the special benefits derived by each parcel, in relationship to the entirety of
the capital cost of the improvement. The Board hereby confirms and levies each individual
assessment as stated in the Engineer's Report.
9. This Board orders the improvement described in paragraph 2 and as detailed
in the Engineer's Report.
10. According to Section 10603 of the Streets and Highways Code, the Board
designates the District Controller to collect and receive payment of the assessments.
11. The Board independently finds that this project is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3),
since it can be seen with certainty that there is no possibility that the activity in question
may have a significant adverse effect on the environment. This certainty is based on the
District's past experience with numerous similar sewer construction projects, the
developed nature of the project environment, and the limited service area of the project
(no potential for growth inducement).
3/6/00
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PASSED AND ADOPTED this 16th day of March, 2000, by the Board of Directors
of the Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
Gerald R. Lucey
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Joyce E. Murphy
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
3/6/00
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Page 10 of 11
SUMMARY OF PROJECT COSTS
GROTHMAN LANE /ALHAMBRA WAY CAD NO. 98 -4
Construction
Construction Contingency
Engineering
District Services
I I M
$123,210
18,390
1 1, 500
7,680
$160,780
EXHIBIT E
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Central Contra Costa Sanitary District
/J" i BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 16, 2000 No' 5 . a . BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO TGH PIPELINES,
INC., FOR THE COLLECTION SYSTEM RENOVATION PROJECT, DISTRICT PROJECT
NO. 5421
Submitted By: Initiating Dept. /Div.:
David Baldi, Engineering Dept. /Capital Projects Div.
Senior Engineering Assistant
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
1 ' 1` Wr A— —
D. Baldi H. Thom W. Brennan A. arrell Charles W
General M
ISSUE: On February 29, 2000, sealed bids were received and opened for construction of
the Collection System Renovations Project, District Project No. X5421. The Board of
Directors must authorize award of the contract or reject bids within 60 days of the bid
opening.
RECOMMENDATION: Authorize award of a construction contract.
FINANCIAL IMPACTS: Approximately $294,000, including bid price, contingency, and
construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The Collection System Operations Department has identified and ranked
numerous critical sewer line deficiencies throughout the District which require repair.
Several of the most urgent deficiencies have been compiled into the project improvement
plans and consists of nine site locations referred to as Schedule A of the Collection
System Renovation project. In addition, a budget is allocated to perform emergency work
or new sewer deficiencies which require immediate correction. This as yet unknown work
is referred to as Schedule B of the Collection System Renovation Project. This is an
experiment to deal with work of this sort in a timely and cost effective manner. The
direction to proceed with Schedule B work, as well as the method and manner of
payment, will be pursuant to the standard contract change order procedures set forth in
the Project Documents. The time period for identifying and completing Schedule B work
will be 1 year with a maximum budget of $85,000.
3/8/00
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POSITION PAPER
Board Meeting Date: March 16, 2000
suv/ect: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO TGH PIPELINES,
INC., FOR THE COLLECTION SYSTEM RENOVATION PROJECT, DISTRICT PROJECT
NO. 5421
The project was advertised on February 10 and 15, 2000. A prebid meeting and
mandatory site inspection was held on February 16, 2000. Five bids ranging from a low
of $92,094 to a high of $ 151,900 were received and publicly opened on February 29,
2000. The Engineer's estimate for the construction of Schedule A is $112,000. A
summary of the bids is shown in Attachment 2. A technical and commercial review of
the bids received was conducted, and it has been determined that TGH Pipelines, Inc. is
the lowest responsible bidder with a bid amount of $92,094.
District staff will coordinate with the public and cities, administer the construction
contract, and will perform inspection, survey, office engineering, and shop drawing
review. The total funds needed to complete the project, as shown in Attachment 3, are
$269,000. The total anticipated cost is $294,000.
This project is included in the fiscal year 1999 -2000 and fiscal year 2000 -2001 Capital
Improvement Budget (CIB) on pages CS57 - CS61. Staff has conducted a cash flow
analysis of the sewer construction fund and concluded that adequate funds are available
for this project.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines, Section 18.2, since it involves only minor
alterations of existing facilities with no expansion of capacity. Authorization of the
construction contract for this project will establish the Board of Directors' independent
finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $92,094 (with a maximum additional cost of $85,000 for Schedule B work)
for the construction of the Collection System Renovation Project, District Project No.
5421, to TGH Pipelines, Inc., the lowest responsible bidder.
3/8/00
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Page 3 of 5
Attachment 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
��• • • •► a ►• s •► �� -• ���
LOCATION Orinda /Walnut Creek, California ENGR. EST. $ 112,000
Page 4 of 5
BIDS OPENED BY Joyce Murphy, Secretary of the District DATE 02/29/00 SHEET NO 1— OF 1
BIDDER (Name, Telephone & Address)
BID PRICE
1
TGH Pipelines
3 Heather Way, Larkspur, CA 94539
(415)
945 -3288
$92,094.00
2
Martinez Construction
1565 West St. Concord, CA 94524
(925)
676 -5381
$97,245.00
3
Wayne Schlosser Construction Inc.
P. 0. Box 1087, Danville, CA 94526
(925)
648 -2400
$124,462.00
4
McGuire and Hester
9009 Railroad Avenue, Oakland, CA
(510)
94603
632 -7676
$134,000.00
5
Biland Construction Co.
(925)
943 -2310
$151,900.00
6
$
7
$
8
$
9
Page 4 of 5
BIDS OPENED BY Joyce Murphy, Secretary of the District DATE 02/29/00 SHEET NO 1— OF 1
Attachment 3
COLLECTION SYSTEM RENOVATIONS PROJECT
DISTRICT PROJECT NO. 5421
POST -BID / PRECONSTRUCTION ESTIMATE
ITEM DESCRIPTION TOTAL % OF ESTIMATED
CONSTRUCTION
1. Construction Contract 92,094
2. Contingency at 15 % 13.814
105,908
3. Schedule B 85.000
CONSTRUCTION TOTAL 191,000 100%
4. Construction Management
- District Forces
- Construction Management 7,000
- Contract Administration /Inspection 34,000
- Design 21.000
SUBTOTAL CONSTRUCTION MANAGEMENT 62,000 32.5%
5.Consultant/ Professional Services
- Material Testing 2,000
- Arborist 2.000
SUBTOTAL CONSULTANT /PROFESSIONAL SERVICES 4,000 2%
6.Engineering and Other Services During Construction
- District Forces
- Permits 2,000
- Record Drawings 1,000
- Community Relations 2,000
- Surveying 4,000
- Collection System Operations 1,000
-Legal 1.000
SUBTOTAL CONSTRUCTION ENGINEERING 11,000 5.8%
CONSTRUCTION MGMT & ENGINEERING TOTAL (items 4,5, &6) 77,000
7. Pre -bid Expenditures ( Planning & Design) 26,000
8. Total Project Cost 294,000
9. Funds Allocated To Date 25,000
10. Allocation Required to Complete Project 269,000
5421 POSTBID.EST
Page 5 of 5
Central Contra Costa Sanitary District
/J a AS 14 Mai i BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 16, 2000 No-: 5.b. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD /AUTHORIZE AGREEMENT
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO GSE
CONSTRUCTION, AND AUTHORIZE A CONSULTING AGREEMENT WITH G. S.
DODSON AND ASSOCIATES FOR THE MORAGA /ORINDA CROSSROADS PUMPING
STATION RENOVATION PROJECT, DISTRICT PROJECT 5237
Submitted By: Initiating Dept. /Div.:
Andrew J. Antkowiak Engineering Dept. /Capital Projects Div.
Associate Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
A. owiak ilecki W. Brennan A arrell har es W. B ts,
General Manager
ISSUE: On March 3, 2000, sealed proposals were received and opened for construction
of the Moraga / Orinda Crossroads Pumping Station Renovation Project. The Board of
Directors must authorize award of the contract or reject bids within 60 days of the bid
opening. Authorization of the Board is required for the General Manager to execute a
professional services agreement in an amount greater than $50,000.
RECOMMENDATION: Authorize award of construction contract. Authorize the General
Manager to execute Professional Services Agreement.
FINANCIAL IMPACTS: The total project cost is approximately $7,111,700 including bid
price, contingency, and construction management.
1. Authorize Award of Contract - The alternative would be to reject all bids.
2. Authorize Agreements - There is one consulting agreement for construction
support services (including shop drawing review and responding to design
clarifications) and for preparation of record drawings. The construction
support services are normally provided by the design firm to maintain
consistency and ensure the design intent is met.
BACKGROUND: The District Pumping Station Master Plan identified a need to renovate
the Orinda Crossroads and Moraga Pumping Stations to meet the long term operating
3/8/00
H: \Design \PP \5237 Award Rebid Contract.AA.wpd Page 1 of 7
POSITION PAPER
Board Meeting Date: March 16, 2000
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO GSE
CONSTRUCTION, AND AUTHORIZE A CONSULTING AGREEMENT WITH G. S.
DODSON AND ASSOCIATES FOR THE MORAGA /ORINDA CROSSROADS PUMPING
STATION RENOVATION PROJECT, DISTRICT PROJECT 5237
goals. The Orinda Crossroads and Moraga Pumping stations underwent some
rehabilitation in recent years. The rehabilitation was related to wet weather reliability of
the stations and included addition of new wet weather pumps, some seismic
improvements, and conversion of the existing cooling system to make it independent from
the city water supply. The upcoming phase of the project will concentrate on the dry
weather improvements and will include replacement of the old, inefficient, difficult to
maintain electrical and mechanical equipment, and replacement of the old dry weather
pumps and piping not included in the previous phases of the project. In order to increase
the degree of automation and reduce long term operation and maintenance cost, an
extensive instrumentation system with Programmable Logic Controllers (PLC) was
incorporated into the design of both pumping stations. The PLCs will allow for monitoring
of the pumping station operation from the main control room in the treatment plant with
possible upgrade to full remote control in the future. This phase of the project will also
include improvements mandated by the Regional Water Quality Control Board (RWQCB)
after the February 1998 sewage spill at the Orinda Crossroads Pumping Station. The
project site is shown in Attachment 1.
The plans and specifications for the project were prepared by G. S. Dodson and
Associates (GSDA). The engineer's cost estimate for the construction was $4,100,000.
The project was originally bid on December 1, 1999. All bids were rejected by the Board
on January 6, 2000. The project was readvertised on January 28 and February 3, 2000.
Five sealed bids ranging from $4,080,000 to $4,810,000 were received and publicly
opened on March 3, 2000. A summary of bids received is shown in Attachment 2.
The Engineering Department conducted a technical and commercial review of the bids and
determined that the lowest responsible bidder is GSE Construction, for the amount of
$4,080,000 (Adjusted for arithmetic error. GSE Construction has indicated to staff that
they would honor the lower bid total). This bid is $276,286 lower than the previous low
bid received on December 1, 1999. The funds required to complete this project, as
shown in Attachment 3, are $6,131,700. The total project cost is anticipated to be
$7,111,700. Construction of the improvements at the Orinda Crossroads and Moraga
Pumping Stations is included in the fiscal year 1999 -2000 Capital Improvement Budget
(CIB) on pages CS -80 through CS -85. The total project cost included in the CIB is
$6,744,000. Staff has conducted a cash flow evaluation for the proposed project budget
and has concluded that adequate funds are available for the project. Other planned
3/8/00
H: \Design \PP \5237 Award Rebid Contract.AA.wpd Page 2 of 7
POSITION PAPER
Board Meeting Date: March 16, 2000
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO GSE
CONSTRUCTION, AND AUTHORIZE A CONSULTING AGREEMENT WITH G. S.
DODSON AND ASSOCIATES FOR THE MORAGA /ORINDA CROSSROADS PUMPING
STATION RENOVATION PROJECT, DISTRICT PROJECT 5237
capital improvement project schedules may require adjustment if cash flow becomes
critical in the future.
District staff will coordinate with the public and cities, administer the construction
contract, and will provide resident engineering, inspection, survey, and office engineering.
The project design staff will be trained in construction management under this project.
Shop drawing review, office engineering and record drawings for this project will be
provided by GSDA. GSDA was selected because they prepared the plans and
specifications for this project and because they have performed well on previous District
projects. A Professional Services Agreement in the amount of $310,000 has been
negotiated with GSDA.
Staff has determined that the project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 18.2, since it involves alterations to
existing sewer facilities with no increase in dry weather capacity. Approval of this project
will establish the Board of Directors independent finding that this project is exempt from
CEQA.
RECOMMENDATION: Authorize award of contract for construction of the Moraga /Orinda
Crossroads Pumping Station Renovation Project, District Project No. 5237, in the amount
of $4,080,000 to GSE Construction, as the lowest responsible bidder. Authorize the
General Manager to execute a Professional Services Agreement with a cost ceiling of
$310,000 with G. S. Dodson and Associates.
3/8/00
H: \Design \PP \5237 Award Rebid Contract.AA.wpd Page 3 of 7
ATTACHMENT 1
NOVATO
Treatment
Plant
RA CONCORM
SOUTH SAN
FRANCISCO
SAN
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Central Contra Costa MORAGA AND ORINDA CROSSROADS
Sanitary District PUMPING STATION RENOVATION PROJECT
AM& DISTRICT PROJECT 5237
ddARM96, PROJECT LOCATION
3/7/O
H:\oavignoPpmuo7 Award Rebid oontrun .AA.wpu Page 4 of 7
BRIONES 680
SAN PABLO
RESERVOIR PLEASANT
RESERVOIR
HILL
WALNUT
LAFAYETTE CREEK
CAMINO
PABLO
Orinda Crossroads
ORINIDA
Pumping Station
1, BERKELEY
24
MORAGA
]TO
WAY
Pumping
Station
OAKLAND
DANVILLE
$01
UPPER
ALAMEDA
SAN
5W SAN LEANDRO
RESERVOIR
FRANCISCO
SAN
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SAN
2W
LEANDRO
SOUTH SAN
FRANCISCO
SAN
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Central Contra Costa MORAGA AND ORINDA CROSSROADS
Sanitary District PUMPING STATION RENOVATION PROJECT
AM& DISTRICT PROJECT 5237
ddARM96, PROJECT LOCATION
3/7/O
H:\oavignoPpmuo7 Award Rebid oontrun .AA.wpu Page 4 of 7
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
'C• ►• mLvjr@TF. M41. 0=1 • • • RE u• 0• •� i-1• •� •
FIEWN 1/- 1 •••
-OCATION Moraaa and • 1 • . • 1 ENGR. • • • • •
BIDDER (Name, Telephone & Address)
BID PRICE
1
GSE Construction 925 - 447 -0292
$4,080,000*
1020 Shannon Court
($4,269,000)
Livermore, CA 94550
2
A.R. Construction Company 415 -656 -2800
$4,276,525
6345 Third Street
San Francisco, CA 94124 -3501
3
Allen A. Bradford, Inc. 707 - 437 -5484
$4,290,255
4970 Peabody Road
Fairfield, CA 94533
4
Schram Construction, Inc. 707 - 545 -3788
$4,362,000
3162 Regional Parkway
Santa Rosa, CA 95403
5
Monterey Mechanical 510 - 632 -3173
$4,810,000
8275 San Leandro Street
Oakland, CA 94621 -1901
*Note: Adjusted for arithmetic error.
BIDS OPENED BY Joyce Murphy DATE 313100 SHEET NO 1_ OF 1
Page 5 of 7
ATTACHMENT 3
MORAGA /ORINDA CROSSROADS PUMPING STATION
RENOVATION PROJECT, DP 5237
POST BID PRECONSTRUCTION ESTIMATE
No.
ITEM DESCRIPTION
COST
1.
Construction Contract
$4,080,000
2.
Hydrocarbon Contamination Testing
6,000
3.
Asbestos Floor Removal
101000
4.
Instrumentation Programming (POD)
20,000
5.
Electrical System Modifications (POD)
27,000
6.
Start -up /Testing /Tie -ins (POD)
49,000
7.
Emergency Bypass Pumps
170,000
8.
Contingency at 14 Percent
$610,700
Construction Total
$4,972,700
9.
Construction Management
District Forces
Construction Project Management 62,000
Contract Administration 150,000
Construction Inspection 337,000
Second Inspector' 112,000
Surveying 6,000
Legal 20,000
Subtotal
Consultants /Contractors
Construction Engineering Services (GSDA) 271,000
Record Drawings (GSDA) 39,000
Geotechnical (DCM Joyal) 12,000
Asbestos Abatement Consultant 15,000
Material Testing 15,000
Vibration Testing 10,000
Training /Operations Manual 30,000
Subtotal $392.000
100.0%
1.2%
3.0%
6.8%
2.3%
0.1%
0.4%
13.8%
5.4%
0.8%
0.2%
0.3%
0.3%
0.2%
0.6%
7.9%
Page 6 of 7
No. ITEM DESCRIPTION COST
Miscellaneous
Engineering Department
30,000
Plant Operations Coordination
10,000
Public Relations
5,000
Agency Fees
25,000
Field Office & Equip. Including Computer
10,000
Subtotal
$80,000
Construction Management Total
$1.159,000
10. Prebid Expenditures2
$980,000
11. TOTAL PROJECT COST
$7,111,700
12. Funds Allocated to Date
($980,000)
13. Allocation Required to Complete Project
$6,131,700
0.6%
0.2%
0.1%
0.5%
0.2%
1.6%
23.3%
19.7%
143.0%
'Additional inspection is required in the second year since both stations will be in construction
concurrently. Staff may need to hire a Consultant Inspector to provide this additional inspection.
2Prebid Expenditures include the following:
Standby Generator at Acacia Pumping
Station $42,000
Lower Orinda Pumping Station (GSDA
and District Staff) $57,000
Pumping Stations O &M Manual $20,000
Total $119,000
2.4%
Page 7 of 7
rs
I-
C 0 N 8 T R U C T 1 0 N
FAXED TO (925) 676-7211. Original Mailed.
March 7, 2000
Ms. Joyce Murphy
District Board Secretary
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA
REF: Momp and Orinda Crossroads Pumping Station Renovation.
Project No. 5237:
Dear Ms. Murphy,
On Friday March 3, 2000 we submitted a bid for the construction of the Moraga and Orinda
Pumping Station renovation. During the entering of the individual numbers in the bid documents
we made a clerical mistake entering the mobilization amount. We entered in our bid $21,000
when such figure should have been $210,000.
We are aware that in accordance with the Contract Documents, the sum of the individual bid
amounts overrides the written total amount. Our bid amount has been corrected to $4,080,000
from our stated amount of $ 4,269,000 in the bid total.
This letter will serve as our official notice that we will honor our reduced bid amount of
$4,080,000.
We look forward to a successful project.
dV
G.S.E. Construction ., Inc.
Orlando Gutierrez President.
Cc: Tad Pilecki Fax (925) 372 -7635
1020 Shannon Court . Livermore, CA 94550 . Tel 925 - 447 -0292 . Fax 925 - 447 -0962
Contractor license 0401498 Equal Opportunity Employer
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F- C!"W S
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Board Meeting Date: March 16, 2000
Date: March 9, 2000
POSITION PAPER
No.: 7.a. ENGINEERING
Type of Action: AUTHORIZE CAD
Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT
(CAD) FOR PROPERTIES ON LAURENITA WAY IN ALAMO FOR INSTALLATION OF
SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE
LAURENITA WAY CAD NO. 2000 -1, FOR APPROVAL OF THE BOUNDARY, AND
REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT
PROCEEDINGS FOR THE CAD
Submitted By: Initiating Dept. /Div.:
Russell B. Leavitt, Management Analyst Engineering /Environmental Services
REV /EW AND RECOMMEND FOR BOARD ACT /ON:
R. Leavitt C. Swanson A arrell Charles tts
General Manages
ISSUE: Owners of properties on Laurenita Way in Alamo are interested in connecting their
homes to the Central Contra Costa Sanitary District ( CCCSD) sewer system and have
requested formation of a Contractual Assessment District to finance an extension of the
public sewer system. Board approval is required for a Contractual Assessment District.
RECOMMENDATION: Approve initiating the formation of Laurenita Way CAD No. 2000 -1.
FINANCIAL IMPACTS: There are minor administrative costs for initiating the formation of
a CAD. These costs eventually will be paid by the CAD participants if a CAD is actually
formed.
ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the CAD -
These actions would halt or delay the CAD proceedings and would be inconsistent with
the District's efforts to assist property owners that wish to voluntarily convert from septic
systems to public wastewater utility service.
BACKGROUND: Owners of properties located on Laurenita Way in Alamo have contacted
District staff to obtain information regarding connecting their homes to CCCSD's public
sewer system. Signed forms expressing interest in investigating and forming a
Contractual Assessment District (CAD) are on file from 11 of the 14 property owners on
Laurenita Way whose properties could benefit from the extension of a public sewer. The
area where the CAD would be formed is shown on Attachment 1.
The initial steps toward creation of Laurenita Way CAD No. 2000 -1 are for the Board of
Directors to adopt a resolution indicating CCCSD's intention to designate an area within
T: \TP Planning \Leavitt \CAD \Laurenita Way \Authorize CAD PP.wpd Page 1 of 9
POSITION PAPER Date: March 9, 2000
Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT
(CAD) FOR PROPERTIES ON LAURENITA WAY IN ALAMO FOR INSTALLATION OF
SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE
LAURENITA WAY CAD NO. 2000 -1, FOR APPROVAL OF THE BOUNDARY, AND
REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT
PROCEEDINGS FOR THE CAD
which contractual assessments are appropriate; briefly describing the proposed financing
for the project; establishing the boundaries of the CAD; setting the time, date, and place
for a public hearing at which interested persons may inquire about or object to the
proposed program; and directing staff to prepare an Engineer's Report describing the
project and financing arrangements.
Additional resolutions are required to approve the boundary of the assessment district and
to request the consent of Contra Costa County for CCCSD to conduct proceedings for
Laurenita Way CAD No. 2000 -1.
Staff has concluded that this project is exempt from CEQA under District CEQA Guidelines
Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the
activity in question may have a significant adverse effect on the environment." This
certainty is based on the District's past experience with numerous sewer construction
projects of this nature, the relatively short distance involved, and the District's mitigating
construction specifications that would be required of the project. Approval of this project
will establish the Board of Directors' independent finding that this project is exempt from
CEQA.
RECOMMENDATION: Authorize formation of a CAD consisting of 14 properties on
Laurenita Way by:
1. adopting a resolution of intention to create Laurenita Way Contractual Assessment
District No. 2000 -1 for the purpose of installing sewer improvements (Exhibit 1);
2. adopting a resolution approving the boundary of the assessment district (Exhibit 2);
and
3. adopting a resolution requesting consent from Contra Costa County for CCCSD to
conduct proceedings for Laurenita Way CAD No. 2000 -1 (Exhibit 3).
T: \TP Planning \Leavitt \CAD \Laurenita Way \Authorize CAD PP.wpd Page 2 of 9
E
0
U
n
f
0
i
LEGEND:
Q PROPOSED
CAD AREA
Central Contra Costa
Sanitary District
EXISTING PLANNED
SEWER ...........• CAD SEWER
PROPOSED BOUNDARY
LAURENITA WAY
CAD NO. 2000 -1
PROPERTIES
* SERVABLE
BY CAD SEWER
Attachment
1
Page 3 of 9
EXHIBIT 1
RESOLUTION NO. 2000-
RESOLUTION OF INTENTION TO CREATE
LAURENITA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -1
FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS
WHEREAS the public health and the environment will be best protected by the
expansion of the public sewer system;
WHEREAS the construction and installation of a sanitary sewer pipeline, together
with appurtenant work and facilities, in areas not presently connected to the sewer
system will facilitate the elimination of potential public health problems due to failing
septic systems; and
WHEREAS it would be convenient and advantageous to establish a boundary around
an area within which the District and property owners may enter into contractual
assessments and make arrangements to finance public improvements to parcels which are
developed and where the costs and time delays involved in creating an assessment district
pursuant to alternative provisions in the law would be prohibitively large relative to the
cost of the improvement.
THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District
resolves:
1. This Board intends to approve the following improvement under the authority of
the Municipal Improvement Act of 1911, as amended, to wit: Construction and
installation of approximately 1,100 linear feet of sanitary sewer line, together
with appurtenant work and facilities located at Laurenita Way in Alamo,
California.
2. This Board finds that the parcels within the Contractual Assessment District are
shown within the boundaries of the map entitled, "Proposed Boundary of
Laurenita Way Contractual Assessment District No. 2000-1."
3. This Board intends to levy a special assessment upon participating parcels within
the described district in accordance with the special benefit to be received by
each parcel of land, respectively, from the improvement. The improvement
proposed will not confer any special benefit upon any publicly owned land.
Hence, there shall be omitted from special assessment all public streets, alleys,
and places and all land belonging to the United States, the State of California,
the County of Contra Costa, and Central Contra Costa Sanitary District now in
use in the performance of a public function.
4. This District will provide loan financing for the improvements to be repaid by
assessments on the property of participating parcel owners. Assessments shall
be paid over a maximum period of ten (10) years with interest at a rate to be
fixed by the District.
Page 4 of 9
5. The procedure for the collection of assessments will be the placement of
assessments on participating parcel owners' tax bills. The first assessments will
be placed on owners' tax bills in fiscal year 2001 -2002.
6. This Board appoints Curtis Swanson, Environmental Services Division Manager,
to prepare the report required by Section 5898.22 of the Streets and Highways
Code.
7. A public hearing shall be held on this matter at 2 p.m. on or about Thursday,
July, 20, 2000, at the District offices, 5019 Imhoff Place, Martinez. This date
is tentative and may be modified in the future.
8. The Board independently finds that this project is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines Section
5.2(b)(3), since it can be "seen with certainty that there is no possibility that the
activity in question may have a significant effect on the environment." This
certainty is based on the District's past experience with numerous sewer
construction projects of this nature, the relatively short distance involved, and
the District's mitigating construction specifications that would be required of
the project.
PASSED AND ADOPTED this 16th day of March, 2000, by the Board of Directors of
the Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District
County of Contra Costa, State of California
LEGAL REVIEW:
Kenton L. Alm
District Counsel
Page 5 of 9
EXHIBIT 2
RESOLUTION NO. 2000-
RESOLUTION APPROVING BOUNDARY MAP
LAURENITA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -1
The Board of Directors of the Central Contra Costa Sanitary District resolves:
A map entitled "Proposed Boundary of Laurenita Way Contractual Assessment
District No. 2000 -1" has been filed with the Secretary of the Central Contra Costa
Sanitary District.
This Board approves the map and adopts the boundaries shown on the map as
describing the extent of the territory included in a proposed assessment district to be
known as Laurenita Way Contractual Assessment District No. 2000 -1, Central Contra
Costa Sanitary District, County of Contra Costa, California.
This Board intends to levy a contractual assessment upon participating parcels within
the described District in accordance with the benefit to be received by each parcel of land,
respectively, from the improvement. There shall be omitted from assessment, all public
streets, alleys, and places and all land belonging to the United States, the State of
California, the County of Contra Costa, and the District because it has been determined
that no special benefit will be conferred on any such land within the District.
This Board finds that the map is in the form and contains the matters prescribed by
Section 3110 of the California Streets and Highways Code.
This Board directs the Secretary of the District to certify the adoption of this
resolution on the face of the map and to file a copy of the map with the County Recorder
for placement in the Book of Maps of Assessment and Community Facilities Districts.
Page 6 of 9
PASSED AND ADOPTED this 16th day of March, 2000 by the Board of Directors of
the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District
County of Contra Costa, State of California
LEGAL REVIEW:
Kenton L. Alm
District Counsel
Page 7 of 9
EXHIBIT 3
RESOLUTION NO. 2000-
RESOLUTION REQUESTING CONSENT TO
CONDUCT ASSESSMENT PROCEEDINGS
LAURENITA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -1
The Board of Directors of the Central Contra Costa Sanitary District (CCCSD)
resolves:
On March 16, 2000, the Board adopted a Resolution of Intention, a copy of which
is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully
set forth.
All of the property proposed to be assessed lies within the County of Contra Costa.
All public streets, alleys, places, and all land belonging to the United States, the State of
California, the County of Contra Costa, and CCCSD shall be omitted from assessment
because it has been determined that no special benefit will be conferred on any such land
within the proposed Assessment District.
The County of Contra Costa will, in the opinion of the Board of Directors of CCCSD,
be benefitted by the improvements referred to in the Resolution of Intention, and the
purposes sought to be accomplished by the work can best be accomplished by a single,
comprehensive scheme of work.
The consent of the County of Contra Costa, through its Board of Supervisors, is
hereby requested to the formation of the Assessment District described in said Resolution
of Intention, to the improvement described, and to the assumption of jurisdiction by the
Page 8 of 9
CCCSD Board of Directors for all purposes in connection with the formation of this
Assessment District, the improvements to be made and the assessment of property within
the boundaries of the proposed Assessment District.
The Secretary of CCCSD is hereby directed to transmit a certified copy of this
resolution with the Resolution of Intention attached and a certified copy of the map
showing the boundaries of the Assessment District to the County of Contra Costa.
PASSED AND ADOPTED this 16th day of March, 2000, by the Board of Directors
of the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District
County of Contra Costa, State of California
LEGAL REVIEW:
Kenton L. Alm
District Counsel
Page 9of9
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 16, 2000 No.: 7.b. ENGINEERING
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION SUPPORTING THE MAJOR CONCLUSIONS AND
RECOMMENDATIONS OF THE BAY AREA REGIONAL WATER RECYCLING PROGRAM
(BARWRP) RECYCLED WATER MASTER PLAN
Submitted By: Initiating Dept. /Div.:
James Coe, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMEND FOR BOARD ACT /ON.
7' J. Coe C. Swanson A. Fa ell
-vanes w. esa
General Mane
ISSUE: Board action is required when the District considers adopting a resolution.
RECOMMENDATION: Adopt the resolution.
FINANCIAL IMPACTS: The District is not obligated to commit resources by adopting this
resolution.
1. Revise the resolution.
2. Withhold or delay adoption of the resolution.
BACKGROUND: The District has been an active participant in developing a master plan for
the Bay Area Regional Water Recycling Program (BARWRP) since 1997 in an effort to
derive regional benefits for the District's local water recycling program. In 1999,
BARWRP produced the Master Plan for regional water recycling. The Master Plan
prioritized all identified potential water recycling projects into four Project Sets proposed
for implementation over the next ten years. The District's proposed Lamorinda Project is
included in the first Project Set scheduled for implementation over the next several years.
The District's full potential for supplying recycled water to industrial users is included in
the second Project Set recommended for implementation between 2005 and 2010.
The resolution, shown as Exhibit A, supports the conclusions and recommendations of the
BARWRP Master Plan. The resolution also urges other local, state and federal agencies
to assist with funding those projects in the BARWRP Master Plan recommended for
implementation by 2010.
3/6/00
U: \PPR \JMPPRRESOL.WPD Page 1 Of 7
POSITION PAPER
Board Meeting Date: March 16, 2000
Subject: ADOPT A RESOLUTION SUPPORTING THE MAJOR CONCLUSIONS AND
RECOMMENDATIONS OF THE BAY AREA REGIONAL RECYCLING PROGRAM (BARWRP)
RECYCLED WATER MASTER PLAN
RECOMMENDED BOARD ACTION: Staff recommends the Board adopt the resolution
confirming support of the major conclusions and recommendations of the BARWRP
Recycled Water Master Plan.
3/6/00
U: \PPR \JMPPRRESOL.WPD Page 2 of 7
RESOLUTION NO.
A RESOLUTION SUPPORTING THE FINDINGS
OF THE BAY AREA REGIONAL WATER RECYCLING PROGRAM
RECYCLED WATER MASTER PLAN
WHEREAS, the Central Contra Costa Sanitary District is committed to improving
water supply reliability and enhancing the Bay -Delta environment; and
WHEREAS, the Central Contra Costa Sanitary District joined a partnership of
federal, state and local agencies in 1997 to build consensus regarding the feasible use of
recycled water in the Bay Area to help meet the above objectives; and
WHEREAS, the partnership (known as the Bay Area Regional Water Recycling
Program (BARWRP) has prepared a long -range Recycled Water Master Plan for San
Francisco, San Mateo, Santa Clara, Alameda, and Contra Costa counties; and
WHEREAS, the major conclusions and recommendations of the BARWRP Recycled
Water Master Plan include the following:
• Recycled water can safely replace existing supplies for many types of water
demands in the Bay Area.
• Implementation of feasible recycled water projects will provide a new water
supply of about 125,000 acre feet per year by 2010 and 240,000 acre feet
per year by 2025.
• The projected recycled water yield will significantly reduce projected dry
year water shortages for the Bay Area, thereby significantly improving water
supply reliability.
• Implementation of recommended recycled water projects in the Bay Area
will contribute to the CALFED Program's success in meeting its objectives
related to water supply, water quality and ecosystem enhancement.
Page 3 of 7
• Feasible recycled water projects recommended for implementation by 2010
include all recycled water uses currently being planned for service by local
agencies and some innovative environmental uses with regional benefits.
• The recommended approach to sharing benefits -- trading potable water
allocations and /or wastewater discharge credits for support of water
recycling projects - -will ensure that recycling occurs throughout the region.
• The recommended approach to phasing -- connecting recycled water uses in
order of cost - effectiveness - -will assist local agencies in maintaining
reasonable water rates.
• The recommended approach to funding -- continuing the partnership of
federal, state and local agencies through design and construction of
projects - -will ensure that the 125,000 acre feet per year of new water
supply is realized by 2010.
WHEREAS, the above conclusions and recommendations are generally consistent
and supportive of the objectives of the Central Contra Costa Sanitary District; now,
therefore, be it
RESOLVED, the Central Contra Costa Sanitary District supports the findings of the
BARWRP Recycled Water Master Plan; and be it
FURTHER RESOLVED, the Central Contra Costa Sanitary District urges other
federal, state and local agencies to support the findings and assist with funding the
projects recommended for implementation by 2010 in the BARWRP Recycled Water
Master Plan.
Page 4 of 7
PASSED AND ADOPTED this 16th day of March, 2000, by the Board of Directors
of the Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Alm
District Counsel
Page 5 of 7
LCentral Contra Costa Sanitary District
5019 Imhoff Place, Martinez, Ca 94553 (925) 228 -9500 • www.centralsan.org
FAX: (925) 676 -7211
March 15, 2000 CHARLES W.BATTS
General Manager
KEArTONL ALM
Counsel for the District
Mr. Bruce Babbit (925) 938 -1430
Secretary of the Interior JOYCE E. MURPHY
U.S. Department of the Interior Secretary ofthe District
1849 C Street, N.W.
Washington, D.C. 20240
Dear Mr. Babbit:
SAN FRANCISCO BAY AREA REGIONAL WATER RECYCLING PROGRAM
IMPLEMENTATION
We are attaching for your information a copy of the Executive Summary of the Recycled
Water Master Plan for the Bay Area Regional Water Recycling Program (BARWRP). This
report will soon be submitted to Congress by the U.S. Bureau of Reclamation. The Master
Plan culminates many years of planning by the U.S. Bureau of Reclamation, the California
Department of Water Resources and Bay Area water and wastewater agencies. The
report represents a regional approach to implementing water recycling within the Bay Area
over the next 40 years, with an initial implementation phase to be initiated immediately
and completed by 2010.
Federal funding for the Master Plan has been provided through authorizaton of the San
Francisco Area Water Reclamation Study in Title XVI of Public Law 102 -575. We
respectfully urge your support for continuing the federal, state and local partnership in the
implementation of Master Plan recommendations. We are requesting an additional
congressional appropriation of $1 million in federal fiscal year 2001 for initiation of
NEPA /CEOA compliance under the current authorization. In addition, we are requesting
a new authorization and a $9 million appropriation in year 2001 for initiation of design and
construction of recommended year 2010 projects.
The Master Plan recommends implementation of a series of projects each year between
now and 2010 that will provide a new water supply of 125,000 acre feet per year. The
recommendations for project phasing were developed by assessing the overall value of
benefits versus costs. The projects recommended for implementation by 2010 (located
in five Bay area counties) represent the least costly method of serving recycled water to
users because:
• Connections are made from the closest treatment plant meeting user requirements,
irrespective of agency boundaries.
• Existing tertiary treatment capacities are utilized to the greatest extent practical to
avoid the costs of treatment plant upgrades.
T:\AF\BBTTLTR.WPD Page 6 of 7
g ® Recycled Paper
Mr. Bruce Babbit
U.S. Department of the Interior
Page 2
March 7, 2000
• Recycled water flows are routed together in common corridor alignments to take
advantage of economies of scale provided by larger pipe sizes and shared rights of
way.
The average unit cost for the near term (2010) projects is currently estimated to be
approximately $500 per acre foot of recycled water delivered. The total capital costs for
implementation of the regional near -term program are currently estimated to be
approximately $735 million (in today's dollars). As previously indicated, this investment
creates a system capable of supplying about 125,000 acre -feet of recycled water per
year, and includes some facilities (located in regional service corridors) sized for demands
projected to occur by the mid -term phase (2025).
Some local agencies have initiated implementation of the first phases of their projects.
These projects are identified in the Master Plan as catalysts for Bay Area -wide water
recycling. However, most local projects, and therefore the regional program, will not
proceed in the near future without significant outside funding. The major driving forces
for water recycling -- namely water supply reliability and Bay -- Delta water quality -- are
overwhelming long -term issues that individual agencies cannot typically address on their
own. The Master Plan recommends, therefore, that the design and construction costs be
funded by a continued partnership of federal, state and local agencies.
For federal fiscal year 2001, we respectfully request your support of the total $10 million
from Congress for BARWRP implementation.
Thank you very much for your support of this important program. If you have any
questions, please contact Randy Raines, Program Coordinator, at (925) 299 -6733.
Sincerely,
Charles W. Batts
General Manager
CWB:sm
Attachment
cc: BARWRP EMB
Steve Ritchie, CALFED
Lester Snow, USBR
T:\AF\BBTTLTR.WPD
Page 7 of 7
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 16, 2000 NO-: 8.a. TREATMENT PLANT
Type of Action: Authorize Addendum
Subject:: AUTHORIZE ADDENDUM TO TECHNICAL SERVICES CONTRACT WITH
PRETECH, INC., IN THE AMOUNT OF $48,000 FOR CONTINUATION OF
THE PRESENT VIBRATION MONITORING PROGRAM FOR THE
DISTRICT'S MECHANICAL EQUIPMENT
Submitted By: Initiating Dept. /Div.:
John Pearl, Plant Maintenance Plant Operations /Maintenance
Division Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
a " 4, /�
J. earl J. Kellf ha es W. B tts,
General Manager /
ISSUE: Board of Directors' authorization is required for operations and maintenande
(O &M) consulting agreements over $25,000 or for any addendum that exceeds $25,000.
RECOMMENDATION: Authorize a contract addendum for $48,000 for Pretech, Inc.
FINANCIAL IMPACTS: An O &M consultant expense of $48,000, offset by reduced cost
by preventing major equipment failures.
ALTERNATIVES /CONSIDERATIONS: Use alternate supplier, add in -house capability, or
do not conduct predictive maintenance.
BACKGROUND: The Plant Operations Department retained Pretech, Inc., to establish a
long -term vibration monitoring and analysis program for the District's rotating equipment,
and to provide services essential for the vibration monitoring program. Pretech was
selected because they are the local and dominant supplier of these services in this area.
The District now has four years of baseline data for its major rotating equipment. This
database has allowed the District to have improved equipment availability, while reducing
maintenance costs. During the past year, there have been several "success stories"
where the data collected allowed early repair before equipment failure. For example, a
boiler feedwater pump, a major odor scrubber fan, furnace scrubber pumps, return -
activated sludge pumps, and a furnace combustion fan were diagnosed with problems,
which were then corrected on a scheduled basis before they became emergencies. This
kept the equipment available and reduced the maintenance cost.
The current agreement with Pretech, Inc., has a cost ceiling of $48,000, and an additional
$48,000 is required so the program can continue for another year.
3/9/00
Page 1 of 2
C
POSITION PAPER
Board Meeting Date: March 16, 2000
Subject: AUTHORIZE ADDENDUM TO TECHNICAL SERVICES CONTRACT WITH
PRETECH, INC., IN THE AMOUNT OF $48,000 FOR CONTINUATION OF
THE PRESENT VIBRATION MONITORING PROGRAM FOR THE
DISTRICT'S MECHANICAL EQUIPMENT.
RECOMMENDED BOARD ACTION: Authorize a contract addendum for $48,000 with
Pretech, Inc., for the continuation of the District's vibration monitoring program.
3/9/00
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 16, 2000 No.: 9-a. HUMAN RESOURCES
Type of Action: HUMAN RESOURCES
Subject: APPROVE PLAN TO RECRUIT STAFF ENGINEERS
Submitted By: Initiating Dept. /Div.:
Ann Farrell, Director of Engineering Engineering
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
&L—_ ���
.i.I ►_I
General Manager
ISSUE: Board authorization is required to authorize staffing and to approve a selection
process as an exception to Chapter Four of the District Code.
RECOMMENDATION: Authorize staff to underfill existing Assistant Engineer openings
with Staff Engineers (new college graduates) through an on- campus interview process
which would allow the District to compete with private industry in attracting the best
entry level engineering candidates.
FINANCIAL IMPACTS: As the Assistant Engineer position (S -72, $4,705.86 - 55,696.90)
at the Staff Engineer level (S -67, $4,175.51- $5,055.67) would result in a savings until
that period of time when the candidate was advanced to the Assistant Engineer position
(generally, eighteen months).
ALTERNATIVES /CONSIDERATIONS: Fill Assistant Engineer positions through the current
District procedures and re- advertise if needed until suitable candidates can be identified.
BACKGROUND: The Engineering Department currently has three vacancies for Assistant
Engineer. In the District's most recent recruitment for Assistant Engineer it was found
that the market is extremely competitive and a suitable candidate was found only by
personally contacting people in the industry and encouraging them to apply. Engineering
Department management is concerned that further recruitments would be even more
difficult. Staff believes a better approach would be to recruit at the Staff Engineer level,
i.e., new college graduate level, and train the recruits through a rotational program to
become Assistant Engineers. The District has used a similar process in the past and found
it to be successful.
3/9/00
H: \Backup \FILES \staff2.pp Page 1 of 3
POSITION PAPER
Board Meeting Date: March 16, 2000
Sub>ect: APPROVE PLAN TO RECRUIT STAFF ENGINEERS
The Engineering staff at the District is aging and a number of retirements are anticipated
in the next five to ten years. It is important to begin the process of succession planning
by bringing some young engineers on board. There may be some attrition and staff would
suggest that a strategy of replacing Assistant Engineers with new college graduates as
needed over the next several years be adopted. To accomplish this and to have access
to recent graduates, it is recommended that we adopt a procedure similar to private
industry where we participate in on- campus interviews and student recruiting activities
sponsored by industry organizations such as the California Water Environment
Association. The use of the District standard recruiting procedures does not allow us to
compete in a timely way with the private sector in obtaining new college graduates. Thus,
this approach would require that we select a recruitment committee and give them
authorization to screen candidates and make formal offers to the selected candidates.
District management has met and conferred with the Management Support /Confidential
Group and received their concurrence with this proposed action (see memo attached).
This proposal was reviewed and approved by the Board Personnel Committee at its March
6, 2000 meeting.
RECOMMENDED BOARD ACTION: Authorize exception to the standard selection process
and authorize staff to underfill existing Assistant Engineer openings with Staff Engineers
(new college graduates) through an on- campus interview process which allows the District
to compete with private industry in attracting the best entry level engineering candidates.
3/9/00
H: \Backup \FILES \staff2.pp Page 2 of 3
CENTRAL CONTRA COSTA SANITARY DISTRICT
MANAGEMENT SUPPORT /CONFIDENTIAL GROUP
March 2, 2000
TO: PAUL MORSEN
FROM: PAUL LOUIS, PRESIDE
MANAGEMENT SUPPORT /CO IDENTIAL GROUP
SUBJECT: USE OF STAFF ENGINEERS INSTEAD OF ASSISTANT ENGINEERS
As per our recent discussion regarding the above positions in the Engineering
Department, the MS /CG group concurs with your decision to use a Staff Engineer to
fill the Assistant Engineer's vacant position. The Staff Engineer rotation program will
benefit the District due to the practical experiences and organizational knowledge that
they will acquire.
Thank you.
PL:rb
Page 3 of 3
Central Contra Costa Sanitary District
r BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 16, 2000 No.: 9.b. HUMAN RESOURCES
Type of Action: HUMAN RESOURCES
Subject: ADD ONE ADMINISTRATIVE SECRETARY POSITION (S -60, $3,535 - $4,274)
AND DELETE ONE SECRETARY III POSITION (G -52, $2,911 - $3,517); AND AUTHORIZE
FILLING THE VACANCY
Submitted By: Initiating Dept. /Div.:
Ann Farrell, Director of Engineering Engineering
REVIEWED AND RECOMMENDED FOR BOARD ACTION_
(Nr - 40§�_r_ I
A—Yarrell C. Freitas *General atts,
ager
ISSUE: Board authorization is required to add and delete positions.
RECOMMENDATION: Authorize the addition of an Administrative Secretary position and
delete a Secretary III position and authorize the filling of the vacancy.
FINANCIAL IMPACTS: There will be an increase in salary and benefits of $886 per month,
or $10,635 for Fiscal Year 2000/2001.
ALTERNATIVES /CONSIDERATIONS: The board may choose not to authorize this position.
BACKGROUND: The secretarial staff in the Engineering Department currently has a very
diffuse organization. There are five secretarial staff, four at the Secretary III level and one
at the Secretary 1 /11 level. Of these, one Secretary III reports to the Capital Projects
Division Manager, one Secretary III reports to a Senior Engineer in the Capital Projects
Division, and two Secretary III's and one Secretary II report to a Principal Engineer in the
Environmental Services Division. In addition, the Director of Engineering receives
secretarial support from the Executive Assistant to the General Manager, who is located
remotely from the Engineering Department. Because none of the departmental secretaries
are classified as confidential, any matters requiring a confidential designation are either
handled by a member of the Human Resources staff or the Executive Assistant. When
issues of coverage during absences arise, there is no central supervisor to act as a
"clearing house." The individual secretaries and their supervisor must contact the other
secretaries and supervisors to work out appropriate measures. In addition, for
department -wide functions, there is no single lead person; everything must be coordinated
between the Divisions and the secretaries. There is also no effective means of work
sharing and consolidation between the Divisions.
3/8/00
H: \Backup \FILES \adsec.pp.wpd Page 1 of 2
POSITION PAPER
Board Meeting Date: March 16, 2000
Sub /ect: ADD ONE ADMINISTRATIVE SECRETARY POSITION (S -60, $3,535 - $4,274)
AND DELETE ONE SECRETARY III POSITION (G -52, $2,911 - $3,517); AND AUTHORIZE
FILLING THE VACANCY
In order to provide "one stop shopping" as well as the ability to handle confidential
matters within the Department, it is requested that one of the existing Secretary III
positions be changed to an Administrative Secretary level. The other Secretaries would
then report administratively to this new position, providing for better accountability and
sharing of work. The Administrative Secretary would coordinate secretarial support for
the Director of Engineering from departmental secretarial staff, thus eliminating the need
to receive secretarial support from the Executive Assistant who is located remotely and
whose first priority is the General Manager.
The retirement of Virginia Harris on March 17, 2000 will create the vacant Secretary III
position which could then be recruited as an Administrative Secretary via an
open /promotional process.
This proposal was reviewed and approved by the Board Personnel Committee at its March
6, 2000 meeting.
RECOMMENDED BOARD ACTION: Authorize the addition of an Administrative Secretary
position and delete a Secretary III position and authorize the filling of the vacancy.
3/9/00
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 16, 2000 No" 9-c. HUMAN RESOURCES
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE FULL -TIME STATUS FOR PART -TIME SOURCE CONTROL
INSPECTOR 1 /11 POSITION 0= G -60, $3517- $4256, II = G -65, $3959 - $4798)
Submitted By:
William E. Brennan
Initiating Dept. /Div.:
Engineering
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
W. Brennan A. F rrell C. Freitas
General
ISSUE: Board authorization is required to add and delete positions.
RECOMMENDATION: Authorize the addition of full -time hours for a Source Control
Inspector 1 /II to replace the current part -time Source Control Inspector 1 /II position; part -
time Source Control Inspector J. Ernesto Rodriguez will have his hours extended.
FINANCIAL IMPACTS: There will be an increase in salary and benefits of $2700 per
month.
ALTERNATIVES /CONSIDERATIONS: The board may choose not to authorize these
additional hours.
BACKGROUND: In the 1995 -1996 Personnel Budget, the Board approved two full -time
contract Source Control Inspector positions to provide storm water inspection services on
a contractual basis to the Contra Costa Clean Water Program (C3WP) contingent upon the
receipt of county funding. At first, due to the limited budget from C3WP, only one of
these positions was filled. The new position undertook both pretreatment and stormwater
inspections as did the existing positions. Stormwater inspections were spread among the
Source Control Inspectors to facilitate the efficiencies provided by dual inspections; i.e.,
using one inspection visit to monitor both pretreatment and stormwater issues.
The second position was authorized as a part -time position in the 1999 -2000 Personnel
Budget and is currently filled by J. Ernesto Rodriguez. The driving force for filling this
position was an increase in the number of inspections requested by the C3WP that made
3/9/00
H: \Backup \FILES \scinsp.pp Page 1 of 2
POSITION PAPER
Board Meeting Date: March 16, 2000
Subject: AUTHORIZE FULL -TIME STATUS FOR PART -TIME SOURCE CONTROL
INSPECTOR 1 /11 POSITION (I =G -60, $3517.09- 54256.65, ll =G -65, $3959.49-
$4798.49)
the funds available for the part -time position. This part -time position is funded to perform
only stormwater inspections for C3WP.
Staff believes that there will be a significant benefit to increasing this part -time position
to full -time and splitting the work between stormwater and pretreatment inspections as
is done with the other Source Control Inspectors. The focus of the combined inspections
will be food service facilities. The District portion of the inspector's position will focus on
grease control.
Increased inspections at food service facilities should further reduce sewer overflows
caused by grease accumulation due to inadequate grease control at the source. It is
proposed to focus these inspections in the areas of the District which have the higher risk
of overflow events. In these problem areas, improvements could cost several million
dollars to correct the conditions. With this recommended alternative, increased grease
inspections and grease control in the problem areas may allow the District to delay or
avoid replacing the sewers in the areas, as the problem areas are by and large in dense
commercial neighborhoods, making replacement projects both costly and difficult. Staff
will monitor the effectiveness of increased grease control and determine if this is a good
long term strategy.
This proposal was reviewed and approved by the Board Personnel Committee at its March
6, 2000 meeting.
RECOMMENDED BOARD ACTION: Authorize the addition of full -time hours for a part -time
Source Control Inspector 1 /II position; part -time Source Control Inspector J. Ernesto
Rodriguez will have his hours extended to full time.
3/9/00
H: \Backup \FILES \scinsp.pp Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
Board Meeting Date: March 16, 2000
Type of Action: HUMAN RESOURCES
POSITION PAPER
No.: 9.d. HUMAN RESOURCES
sob /ect: CREATE AND ADD ONE CONTROL SYSTEMS TECHNICIAN POSITION (G -71,
$4,570 - $5,533); ADOPT NEW CONTROL SYSTEMS TECHNICIAN JOB
CLASSIFICATION DESCRIPTION; DELETE ONE COMPUTER SYSTEMS
TECHNICIAN POSITION (G -71, $4,570 - $5,533)
Submitted By: Initiating Dept. /Div.:
Douglas J. Craig, Division Manager Plant Operations /Operations Division/
Process Control
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
h /- e-
D. Craig
11
C. Freitas
General
ISSUE: Board authorization is required to create new positions, add and delete positions,
establish salary ranges, and adopt new job classification descriptions.
RECOMMENDATION: Create and add one Control Systems Technician position; adopt the
new Control Systems Technician Job Classification Description; delete one Computer
Systems Technician position.
FINANCIAL IMPACTS: This is a budgeted position, and there is no financial impact for this
action.
ALTERNATIVES /CONSIDERATIONS: The Board could choose to not fill this position or
alter the job description.
BACKGROUND: The duties of the Computer Systems Technician have evolved
significantly since the creation of this position in the mid- 1980's. Until 1992, the
Computer Systems Technician's principal effort was the interface between the main
process controller and the old multiplexers (MUXes). The MUXes now have been fully
replaced by programmable logic controllers (PLC). Many of the duties had become similar
to, if not overlapping those of an Instrument Technician. An Instrument Technician was
assigned to the Process Control Section soon after the incumbent retired.
The District engaged Ms. Chris Casey of Casey and Associates to assess if the Computer
Systems Technician position was distinct enough to merit its own classification from the
Instrument Technician position. Ms. Casey's finding was that the position was distinct,
and the principal distinction was the specialized knowledge of programmable logic
controllers that the position required. However, knowledge of programmable logic
3/9/00
S:\ Correspondence \POSPAPR \2000 \CntlSysTech.pp.wpd Page 1 of 6
POSITION PAPER
Board Meeting Date: March 16, 2000
Subject: CREATE AND ADD ONE CONTROL SYSTEMS TECHNICIAN
POSITION (G -71, $4,570 - $5,533); ADOPT NEW CONTROL SYSTEMS
TECHNICIAN JOB CLASSIFICATION DESCRIPTION; DELETE ONE
COMPUTER SYSTEMS TECHNICIAN POSITION (G -71, $4,570 - $5,533)
controllers and how to program, operate, and maintain them were not mentioned in the
job classification description of Computer Systems Technician. Therefore, the job
classification description is proposed to be changed to reflect the actual duties. Ms.
Casey also suggested the job title be changed to Control Systems Technician to better
reflect the duties. The proposed job class description is shown in Attachment A.
This position has been reviewed and approved by the Board Personnel Committee.
RECOMMENDED BOARD ACTION: Create and add one Control Systems Technician
position (G -71, $4,570 - $5,533); adopt the new Control Systems Technician Job
Classification Description; delete one Computer Systems Technician position (G -71,
$4,570 - $5,533)
3/9/00
S:\ Correspondence \POSPAPR \2000 \CntlSysTech.pp.wpd Page 2 of 6
CENTRAL CONTRA COSTA
SANITARY DISTRICT
nFFINITION
Effective: 7-111583 /17/00
Range: G -71
Respirator Class: 3
COMPUTER CONTROL SYSTEMS TECHNICIAN
Perform a variety of skilled
tasks in the maintenance of electrical, electronic, pneumatic and mechanical
instrumentation; fabricate, install, troubleshoot, repair and maintain instruments; assist
in modifications and maintenance of the Plant Operations Department computer control
system; diagnose and correct telemetry problems in programmable logic controllers
software and network hardware; maintain programs and documentation for all
programmable logic controller cabinets.
SUPERVISION RECEIVED AND EXERCISED
Receive general supervision from the Systems Plant Engineers.
Exercise technical supervision over Plant OpeFatien peFSORnel involved with the DiStFiGt's
control system modifications made by contractors or
District staff.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the
following:
Determine suitability of new applications and equipment to District uses and needs. Install
new eemputw equipment. or upgrade existing control system equipment.
Diagnose telemetry and field instrument problems including identifying vv '��hether source of
problems aFe haFdWaFe OF seftwaFe iR RatWe. and implement corrective actions.
Integrate new applications and modify computer programs and equipment to optimize
plant operations, operator convenience, and off -line tasks; design, fabricate, maintain and
install electrical and electronic assemblies to enhance computer, telemetry, and
instrumentation systems.
Page 3 of 6
CENTRAL CONTRA COSTA SANITARY DISTRICT
ref Control Systems Technician (Continued)
EXAMPLES OF ESSENTIAL DUTIES
Assist Plant Operators in the use of the District's computer control system; provide
guidance in running daily plots, checking DDC loops, validating telemetry inputs and
outputs, and assuring proper computer control system operation.
Review and /or create District instrumentation drawings, plans, and specifications for
technical content, accuracy, and proper and desirable computer control system interface.
Modify and maintain programmable logic computer program files and update for plant
changes.
Provide technical supervision, inspection and coordination over control system
modifications made by contractors or District staff.
Perform related duties as required.
MINIMUM QUALIFICATIONS
Knowledae of:
Principles and techniques of repairing and maintaining plant instrumentation.
Purpose and operation of instruments.
Electrical, eAd electronic GOFGuits and pneumatic theory.
Theory and operation of digital computers, PLC's and plant instrumentation.
Principles and practices of computer programming PLC's.
Mathematics including algebra, statistics, elementary calculus, trigonometry,
logarithms, and geometry., and base two.
Safety hazards and appropriate precautions applicable to work assignments.
Page 4 of 6
CENTRAL CONTRA COSTA SANITARY DISTRICT
GemputeF Control Systems Technician (Continued)
Ability to:
Intermittently analyze data reduction from planned tests, identify wiring and micro
circuits, interpret schematics, observe changes, problem solve programs, and
explain to operators how programs work.
Intermittently sit while inputting data entry, bend while reaching for books and
tools, crawl around in control room, write or use keyboard to communicate through
written means, perform simple and power grasping, pushing, pulling, and fine
manipulation, use feet to operate foot controls, and lift or carry weight of 25
pounds or less.
Diagnose PLC and computer hardware and software problems and control and
instrument problems.
Troubleshoot electronic circuits.
Design instrument, analog control, and telemetry installations and simple electronic
circuits.
Perform flow and instrument related calculations.
Assist District personnel in the use of the District's computer system.
Build and maintain positive working relationships with employees and the public by
providing high levels of customer service.
Learn and observe all appropriate safety precautions as required by the District
including, but not limited to, Cal /OSHA General Industry Safety Orders, the
District's Respiratory Protection Program, and District Safety Directives.
Work shift, on -call, weekends, and holidays as assigned.
EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide
the required knowledge and abilities would be qualifying. A typical way to obtain
the knowledge and abilities would be:
Page 5 of 6
CENTRAL CONTRA COSTA SANITARY DISTRICT
Gemputer Control Systems Technician (Continued)
Experience:
Four years of experience as a GGFnPUt8F opeFatGF, an electronic technician,
or instrument technician, of whieh including one year
in the maintenance
of software and hardware in a process control environment.
Fducatinn
Equivalent to an Associate of Arts degree or Associate of Science
Technology degree with major work in instrumentation, computers, or
electronics; or ISA certification as a Control Systems Technician level II.
Page 6 of 6