HomeMy WebLinkAbout03-02-00 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 2, 2000 No.: 3.a. CONSENT CALENDAR
Type of Action: Accept Grant of Easement
Subject: ACCEPT A GRANT OF EASEMENT FROM THE ROYALE RIDGE HOMEOWNER'S
ASSOCIATION FOR THE DOUGHERTY TUNNEL AND TRUNK SEWER PROJECT,
DISTRICT PROJECT NO. 5902.
Submitted By: Initiating Dept. /Div.:
Ricardo Hernandez Capital Projects /Engineering
REVIEWED AND RECOMMENDS FOR BOARD ACT /ON.
6P
J
R. nandez C. Swanson A. Farrell
;harles W. B
General Man
ISSUE: Board approval is required for the District to accept Grants of Easements.
RECOMMENDATION: Accept the Grant of Easement from the Royale Ridge Homeowner's
Association.
FINANCIAL IMPACTS: The easement purchase price ($20,000) will be reimbursed by the
land developers.
ALTERNATIVES /CONSIDERATIONS: The subject easements are for the Board approved
tunnel alignment (map attached).
BACKGROUND: On January 6, 2000, the Board held a Hearing of Necessity to consider
adopting a Resolution of Necessity to obtain the subject easement through eminent
domain proceedings. After considering all relevant information presented at the Hearing
the Board adopted the Resolution of Necessity. The need for commencing condemnation
action was due in part to the Association's bylaws of incorporation which required
approval of two - thirds of all Association members to transfer property. The uncertainty
of the duration or outcome of the vote convinced staff to request a Resolution of
Necessity.
First American Title Guaranty Company, the escrow holder for this transaction, has now
determined that the required votes have been obtained by the Association's Board. The
next step in finalizing this transaction is for the Board to accept the Grant of Easement.
Staff will then record the Grant of Easement and instruct First American Title to pay the
Homeowner's Association from funds already in escrow.
RECOMMENDED BOARD ACTION: Accept the Grant of Easement from the Royale Ridge
Homeowner's Association and authorize staff to record said Grant of Easement with the
Contra Costa County Recorder.
2/15/00
U: \PPr \Raposa \accept5902.wpd Page 1 of 2
❑
S
iL
I
IFFOCt h
R-SU RFL
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
Board Meeting Date: March 2, 2000
Type of Action: SET HEARING DATE
POSITION PAPER
No-: 3.b. CONSENT CALENDAR
Subject: ESTABLISH APRIL 6, 2000, AS THE DATE FOR A PUBLIC HEARING TO
CONSIDER THE ESTABLISHMENT OF THE MUIR LANE AREA CONTRACTUAL
ASSESSMENT DISTRICT NO. 99 -2
Submitted By:
Russell B. Leavitt,
Management Analyst
Initiating Dept. /Div.:
Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
got-
0 u
R. Leavitt
C. Swanson arrell
General Mi
ISSUE: A public hearing is required to establish the Muir Lane Area Contractual
Assessment District No. 99 -2 (CAD No. 99 -2). A public hearing is also required to create
an assessment district pursuant to the procedure adopted under Proposition 218, which
amended the California Constitution, Article XIII D, Section 4.
RECOMMENDATION: Establish April 6, 2000, as the date for a public hearing regarding
Muir Lane Contractual Assessment District No. 99 -2 pursuant to California Constitution,
Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20 and
5898.24.
FINANCIAL IMPACTS: There are minor costs for publishing a legal notice advertising the
public hearing and for staff preparation and attendance. These costs eventually will be
paid by the CAD participants.
1. Select a later date for the public meeting - This would delay the CAD proceedings
since the holding of a public hearing is required by law. (Note: An earlier date
would not provide the CAD participants sufficient time to review the Engineering
Report.)
2. No action by the Board - No action will delay the CAD proceedings until a different
public hearing date is set since the holding of a public hearing is required by law.
2/24/00
P: \PUBLIC \LEAVITT\Muir Lane Postion Paper.wpd Page 1 of 4
POSITION PAPER
Board Meeting Date: March 2, 2000
subject: ESTABLISH APRIL 6, 2000, AS THE DATE FOR A PUBLIC HEARING TO
CONSIDER THE ESTABLISHMENT OF THE MUIR LANE AREA CONTRACTUAL
ASSESSMENT DISTRICT NO. 99 -2
BACKGROUND: On November 4, 1999, the Board of Directors adopted a resolution of
intention to create Muir Lane Area Contractual Assessment District No. 99 -2 for the
purpose of installing sewer improvements on Muir Lane in Alamo. As required by
Proposition 218, an Engineer's Report estimating assessments for properties within the
CAD is being prepared. It is now appropriate to schedule a public hearing to offer
interested parties the opportunity to comment on the proposed assessments and related
issues. A resolution has been prepared and is attached, which, if adopted, will set the
date of the public hearing on April 6, 2000.
RECOMMENDED BOARD ACTION: Establish April 6, 2000, as the date for a public
hearing regarding Muir Lane Area Contractual Assessment District No. 99 -2 pursuant to
California Constitution, Article XIII D, Section 4, and Streets and Highways Code, Sections
5898.20 and 5898.24.
2/24/00
PAPUBLIMLEAVITT\Muir Lane Postion Paper.wpd Page 2 of 4
RESOLUTION NO. 2000
RESOLUTION SETTING HEARING OF PROTESTS ON
MUIR LANE AREA
CONTRACTUAL ASSESSMENT DISTRICT (CAD NO. 99 -2)
WHEREAS, on November 4, 1999, this Board of Directors adopted Resolution
99 -115 expressing the intent of the District to proceed with the Muir Lane Area
Contractual Assessment District (CAD 99 -2) for the purpose of installing sewer
improvements on Muir Lane in Alamo; and
WHEREAS, at the direction of this Board of Directors, Curtis W. Swanson,
Environmental Services Division Manager, as Engineer of Work for improvement
proceedings for the Muir Lane Area Contractual Assessment District (CAD No. 99 -2),
Central Contra Costa Sanitary District, Contra Costa County, California, has prepared a
report described in Section 5898.22 of the Streets and Highways Code (Municipal
Improvement Act of 1911); and
WHEREAS owners of each affected parcel will be provided written notice of the
proposed assessment and ballot to indicate approval or opposition of the assessment
pursuant to the procedures required by California Constitution Article XIII D, Section 4, as
amended by Proposition 218;
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District resolves:
1. This Board sets 2 p.m. on April 6, 2000, at the Meeting Room of the Board
of Directors, 5019 Imhoff Place, Martinez, California, as the time and place
for hearing protests to the proposed improvements and the creation of the
proposed Contractual Assessment District and assessment.
2/24/00
PAPUBLIMLEAVITT \Muir Lane Postion Paper.wpd Page 3 of 4
2. The Secretary of the District is directed to publish, post, and mail the
notices of improvement required by the Municipal Improvement Act of
1911, and to file an affidavit of compliance. The notice shall be published
in the CONTRA COSTA TIMES not later than twenty (20) days before the
date of the hearing.
PASSED AND ADOPTED this 2nd day of March, 2000, by the Board of Directors
of the Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Alm
District Counsel
2/24/00
PAPUBLIMLEAVITTWuir Lane Postion Paper.wpd
Page 4 of 4
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 2, 2000 No.: 6.a. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD /AUTHORIZE AGREEMENTS
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY AND AUTHORIZE CONSULTANT AGREEMENTS FOR THE
OUTFALL IMPROVEMENTS PROJECT, PHASE 4, DISTRICT PROJECT NO. 7184
Submitted By: Initiating Dept. /Div.:
Ba T. Than, Associate Engineer Engineering Department, Capital Projects
Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
B. Than
VK8
W. Brennan
&5-� '
A. Farrell
Charles W. Batts,
General Manager
ISSUE: On February 9, 2000, sealed bids were received and opened for constructioh of
the Outfall Improvements Project, Phase 4, District Project No. 7184. The Board of
Directors must authorize award of the contract or reject bids within 50 days of the bid
opening. Authorization of the Board of Directors is required for the General Manager to
execute professional service agreements in an amount greater than $50,000.
RECOMMENDATION: Authorize award of a construction contract and authorize
professional service agreements.
FINANCIAL IMPACTS: Approximately $1,620,000 including bid price, contingency, and
construction management.
ALTERNATIVES /CONSIDERATIONS:
1. Authorize Award of Contract - The alternative would be to reject all bids.
2. Authorize Agreements - There are two consulting agreements, one for construction
support services (shop drawing review and responding to design clarifications) and
the other for construction inspection. In both cases, the District does not have the
staff available to provide these services. In addition, construction support services
are normally provided by the design firm to maintain consistency and ensure the
design intent is met.
BACKGROUND: Final effluent from the District's wastewater treatment plant is
discharged to Suisun Bay through an outfall pipeline that was constructed in 1958. Wet
weather and dry weather peak daily flows exceeding 60 million gallons per day (mgd)
must be pumped. The existing final effluent pumping system, constructed as part of the
original secondary plant in the late 1970s, consists of two 90 -mgd pumps.
2/14/00
LAPosition Papers \BTHAN \7184award.wpd Page 1 of 6
POSITION PAPER
Board Meeting Date: March 2, 2000
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY AND AUTHORIZE CONSULTANT AGREEMENTS FOR THE
OUTFALL IMPROVEMENTS PROJECT, PHASE 4, DISTRICT PROJECT NO. 7184
A long -term, multi -phase program to improve the outfall and effluent pumping system was
initiated in 1984. Phase 1 established alternatives for maximizing effluent discharge
capacity, produced a partial outfall maintenance management plan, and developed a
methodology for the next phase of dewatering inspection and rehabilitation. Phase 2,
initiated in 1988, consisted of dewatering the outfall, conducting detailed joint
inspections, applying seals to damaged joints, installing thrust restraints and permanent
access structures, and providing surge protection with three air - relief valves. Phase 3
installed one primary effluent pump and additional surge protection for the outfall, and
was completed in 1997.
Several work components of Phase 4 have already been completed in the previous fiscal
year (1997 -98). These included reinstallation of flexible neoprene flaps on the submarine
diffusers and installation of additional inclinometer casings along the outfall alignment at
the Acme Landfill and IT's Baker Site. In Winter 1997 -98, when the plant flow exceeded
100 mgd on several occasions, both final effluent pumps were put in service; thus, no
backup pump was available. During these high flow events, the weir structure also
developed leaks. The scope of work for this phase of the Outfall Improvements project
included the installation of one additional final effluent pump and rehabilitation of the weir
structure (see Attachment 1 for Project Location). The rehabilitation of the two existing
25- year -old final effluent pumps is currently being undertaken by staff.
The design of the Outfall Improvements Project, Phase 4, was a combined effort of
District staff and Montgomery Watson (MW). The Engineer's Estimate for construction
cost for this project was in the range of $1,200,000 to $1,400,000. The project was
advertised on January 12 and 19, 2000. Eight (8) bids ranging from $1,109,000 to
$1,230,400 were received and publicly opened on February 9, 2000. A summary of
these bids is shown in Attachment 2. The Capital Projects Division conducted a technical
and commercial evaluation of these bids and has determined that Kaweah Construction
Company is the lowest responsible bidder with a bid amount of $1,109,998.
Construction management and contract administration will be performed by District staff.
Due to lack of District resources, Design Services, Inc. (DSI) will provide construction
inspection. DSI was selected through a formal Request for Proposal process in
accordance with the District's Consultant Selection Procedures. An agreement to provide
construction inspection services in the amount of $60,000 has been negotiated with DSI.
Staff recommends retaining MW to provide support services during construction for this
project because MW prepared the plans and specifications. Construction support services
include reviewing shop drawings and submittals, responding to design questions,
evaluating change order requests, and performing site visits to verify compliance with the
design intent. A construction support services contract with a ceiling of $50,000 has
2/15/00
L: \Position Papers \BTHAN \7184award.wpd Page 2 of 6
POSITION PAPER
Board Meeting Date: March 2, 2000
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY AND AUTHORIZE CONSULTANT AGREEMENTS FOR THE
OUTFALL IMPROVEMENTS PROJECT, PHASE 4, DISTRICT PROJECT NO. 7184
been negotiated with MW. Additionally, MW was requested to prepare an electronic
operations and maintenance manual for the new final effluent pump. MW was selected
to perform these tasks due to its understanding of the project design and its extensive
experience in preparing this type of manual. The negotiated cost ceiling for the
preparation of the electronic operations and maintenance manual is $15,000. The cost
ceiling for the combined support services contract is $65,000.
The allocation of funds required to complete this project, as shown in Attachment 3, is
$1,620,000. The Outfall Improvements Project, Phase 4, is included in the Fiscal Year
1999 -2000 and 2000 -01 Capital Improvement Budget on pages TP -16 through TP -19.
Staff has conducted a cash flow evaluation of the Sewer Construction Fund and
concluded that adequate funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 18.2, since it involves a minor
alteration to an existing sewage facility with no increase in capacity. The proposed final
effluent pump would serve as a backup to the existing pumps and would not be operated
in conjunction with them. Approval of this project establishes the Board of Directors'
independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION:
Staff recommend for the Board's approval the following:
1. Authorize award of a construction contract in the amount of $1,109,998 for
construction of the Outfall Improvements Project, Phase 4, District Project 7184,
to Kaweah Construction Company, the lowest responsible bidder.
2. Authorize the General Manager to execute a professional service agreement not to
exceed $60,000 with Design Services, Inc. to provide a Consultant inspector
during construction of the Outfall Improvements Project, Phase 4, District Project
No. 7184.
3. Authorize the General Manager to execute a professional service agreement not to
exceed $65,000 with Montgomery Watson to review shop drawings and
submittals, respond to design questions, evaluate change order requests, perform
site visits to verify compliance with the design intent, and prepare an electronic
operations and maintenance manual.
2/15/00
LAPosition Papers \BTHAN \7184award.wpd Page 3 of 6
L: \Position Papers \BTHAN \7184att1.wpd Page 4 of 6
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO.: 7184 DATE: FEBRUARY 9, 2000
PROJECTS NAME: OUTFALL IMPROVEMENTS PROJECT, PHASE 4
LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: 51.200,00041.400.000
No
BIDDER
BID PRICE
(Name & address)
1.
Kaweah Construction Company
$ 1,109,998
P.O. Box 7780
Fresno, CA 93747
2.
Pacific Mechanical Corporation
$ 1,114,000
P.O. Box 4041
Concord, CA 94524
3.
Diamond Oaks Construction
$ 1,115,000
P.O. Box 30844
Walnut Creek, CA 94598
4.
GSE Construction
$ 1,136,800
1020 Shannon Court
Livermore, CA 94550
5.
Monterey Mechanical Co.
$ 1,173,000
8275 San Leandro Street
Oakland, CA 94621
6.
Kiewit Pacific Co.
$ 1,185,000
5000 March Drive
Concord, CA 94520
7.
D.W. Nicholson Corporation
$ 1,200,000
24747 Clawiter Road
Hayward, CA 94540
8.
Kirkwood -Bly, Inc.
$ 1,230,400
3345 Industrial Drive, #10
Santa Rosa, 95403
BIDS OPENED BY /s/ Joyce Murphy DATE February 9, 2000 SHEET NO. 1 OF 1
LAPosition Papers \BTHAN \7184sum.wpd Page 5 of 6
ATTACHMENT 3
POST - BID /PRECONSTRUCTION ESTIMATE
PERCENT OF
ESTIMATED
ESTIMATED CONSTRUCTION
NO. ITEM DESCRIPTION COST ($) COST
1 CONSTRUCTION
a. Construction Contract $1,109,998
b. Contingency at 20 percent 222,002
c. PLC Programming 25,000
TOTAL CONSTRUCTION $1,357,000 100.0%
2 CONSTRUCTION MANAGEMENT
a. District Forces
i. Construction Management $ 45,000
ii. Contract Administration 67,000
iii. Project Engineering 19,000
iv. Plant Operations Department 21,000
v. Engineering Support /Survey 10,000
vi. Materials & Supplies /Spare Parts /Permit
Inspection Fee 10.000
SUBTOTAL $ 172,000 12.68%
b. Consultants
i. Construction Inspection Services
$ 60,000
ii. Construction Support Services
50,000
iii. Preparing Electronic O &M Manual
15,000
iv. Legal
6,000
v. Material Testings- Concrete, Compaction,
Chemicals, etc.
10,000
SUBTOTAL
$ 141,000 10.39%
TOTAL CONSTRUCTION MANAGEMENT
$ 313,000 23.07%
3 TOTAL CONSTRUCTION PHASE COST
$1,670,000 123.07%
4 TOTAL PREBID EXPENDITURES
a. Submarine Diffusers Installation /Inspection $ 84,000
b. Inclinometer Casings Installation 55,000
c. Equipment Purchase and Installation 37,000
d. Design $ 274,000
SUBTOTAL $ 450,000 33.16%
5 TOTAL ESTIMATED PROJECT COST $2,120,000
6 FUNDS AUTHORIZED TO DATE $ 500,000
7 ADDITIONAL ALLOCATION NEEDED TO $1,620,000
COMPLETE PROJECT
L: \Position Papers \BTHAN \7184Attach3.wpd Page 6 of 6
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 2, 2000 No-: 6.b. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO AMERICAN
CONSTRUCTION & SUPPLY, INCORPORATED, FOR THE COLLECTION
SYSTEM CATHODIC PROTECTION REPLACEMENT PROJECT, DISTRICT
PROJECT NO. 6142A
Submitted By: initiating Dept. /Div.:
James L. Belcher, Senior Engineer Plant Operations /Maintenance
REVIEWED AND RECOMMENDED FOR BOARD ACT /ON:
/V1 / ?6112
��J. Icher QUA elly
ISSUE: On February 16, 2000, sealed bids were received and opened for construction of
the Collection System Cathodic Protection Replacement Project, District Project (DP)
No. 6142A. The Board of Directors must authorize award of the contract or reject bids
within 50 days of the bid opening.
RECOMMENDATION: Authorize award of a construction contract.
FINANCIAL IMPACTS: Approximately $350,000, including bid price, contingency, and
construction management.
Jill
BACKGROUND: This project comprises three distinct but related elements. The first
element includes the installation of three deep -well anode beds and related equipment to
enhance the cathodic protection on the recycled -water transmission main. The additional
cathodic systems will provide higher levels of protection to the pipeline, and will ensure
long -term reliability (location shown on Attachment 1 by the number 1). The second
element will be the replacement of the depleted, impressed, current anodes at Buchanan
Field Pumping Station No. 2. The 1999 District -wide survey of all cathodic protection
facilities identified the depleted anode beds at Buchanan Pumping Station (location shown
on Attachment 1 by the number 2). The final element is the emergency repair of the
North Court Street rectifier on the M -6 force main between Martinez Pumping Station and
Fairview Pumping Station. The service meter, rectifier, and related equipment were
damaged by an automobile accident (location shown on Attachment 1 by the number 3).
The District will pursue reimbursement of costs for this specific repair from the responsible
party and /or their automobile insurance carrier.
This project was first advertised for bid on October 20, 1999, and October 27, 1999. On
October 28, 1999, the District terminated the bid process because "recently discovered
right -of -way problems require that this project be delayed indefinitely." This notice of
S:\ Correspondence \POSPAPR \2000 \DP6142A.pp.wpd Page 1 of 5
POSITION PAPER
Board Meeting Date: March 2, 2000
Subject: AUTHORIZE AWARD OF
CONSTRUCTION & SUF
SYSTEM CATHODIC PRi
PROJECT 6142A
A CONSTRUCTION CONTRACT TO AMERICAN
'PLY, INCORPORATED, FOR THE COLLECTION
)TECTION REPLACEMENT PROJECT, DISTRICT
termination was advertised on November 3, 1999. The Board was informed by the
General Manager at the November 4, 1999, Board meeting. The right -of -way issues were
resolved, and the project was re- advertised on January 10 and January 17, 2000. Two
bids, ranging from a low of $260,878 to a high of $277,645, were received and publicly
opened on February 16, 2000. The engineer's estimate for the construction cost was
$250,000. A summary of these bids is shown in Attachment 2. Plant Operations
Department staff conducted a commercial and technical evaluation of the bids, and it has
been determined that American Construction & Supply, Incorporated, is the lowest
responsible bidder with a bid amount of $260,878.
Construction management and contract administration will be performed by District staff.
Construction inspection and construction services will be provided by consultants.
NPG Engineering, Inc. (NPG) will provide construction inspection, and an agreement to
provide construction inspection services in the amount of $30,000 has been negotiated
with NPG. Villalobos & Associates (V &A) will provide support services during construction
for this project. Construction support services include reviewing shop drawings and
submittals, responding to design questions, and performing site visits to verify compliance
with the design intent. A construction support services contract with a ceiling of $10,000
has been negotiated with V &A.
The additional allocation of funds required to complete this project is $350,000, as shown
in Attachment 3. The current total estimated project cost is $430,000. This project is
included in the Fiscal Year 1999 -2000 Capital Improvement Budget (CIB) on pages CS -73
through CS -74. Staff has conducted a cash -flow evaluation of the Sewer Construction
Fund and concluded that adequate funds are available for this project.
Staff has determined that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines, Section 18.2, since it involves minor
alterations to existing recycled -water facilities with no increase in capacity. Approval of
this project will establish the Board of Directors' independent finding that this project is
exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $260,878 for the construction of the Collection System Cathodic Protection
Replacement Project, DP No. 6142A, to American Construction & Supply, Incorporated,
the lowest responsible bidder.
S:\ Correspondence \POSPAPR \2000 \DP6142A.pp.wpd Page 2 of 5
�
Svisvn Bay
y� MILE
PACHECO
MARTINEZ
a
RIM Project Location
BLVD N
-1
D
PLEASANT
HILL
BOYD RD
TREATMENT
PLANT
.�cOR
Central Contra Costa COLLECTION SYSTEM CATHODIC ATTACHMENT
Sanitary District PROTECTION MODIFICATIONS
District Project 6142A
X Project Location
Page 3 of 5
Central Contra Costa Sanitary District
ATTACHMENT 2
SUMMARY OF BIDS
• - • •► 11
WA ; M 91 M 'O• I a" 11501 ON
IMIN W-1101 ►I I mill IN ':• � •
• . Martinez, •
57 - .I 111
Engr. Est. $250,000
1 American Construction $260,878
1038 Redwood Highway, Suite 2
Mill Valley, CA 94941
2 Corrpro Companies Incorporated $277,645
2799 Miller Street
San Leandro, CA 94577
Bids Opened by:/s/ Joyce Murphy Date: February 16,2alilk-
Sheet No. 1 of _1
HASWG \CS_Cath \SUMBIDR.WPD Page 4 of 5
ATTACHMENT 3
COLLECTION SYSTEM CATHODIC PROTECTION REPLACEMENT PROJECT
DISTRICT PROJECT NO. 6142A
POST - BID /PRECONSTRUCTION ESTIMATE
Item Description
1 CONSTRUCTION
Construction Contract
Contingency at 15%
Total Construction
2 CONSTRUCTION MANAGEMENT
3 TOTAL CONSTRUCTION PHASE COST
4 TOTAL PREBID EXPENDITURES
5 TOTAL ESTIMATED PROJECT COST
6 FUNDS AUTHORIZED TO DATE
7 ADDITIONAL ALLOCATION NEEDED TO
COMPLETE PROJECT
Page 5 of 5
Percent of
Estimated
Construction
Total
Cost
$260,878
$ 39,122
100.00
$300,000
$50,000
16.67
$350,000
116.67
$80,000
26.67
$430,000
143.33
$80,000
$350,000
Page 5 of 5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 2, 2000 No-: 8.a. ENGINEERING
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH
G. S. DODSON & ASSOCIATES FOR THE PRE - DESIGN OF THE LOWER ORINDA
PUMPING STATION RENOVATION PROJECT, DISTRICT PROJECT 5448
Submitted By: Initiating Dept. /Div.:
Andrew J. Antkowiak Engineering Dept. /Capital Projects Div.
Associate Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
4� — 1��, 40 A. cowiak ecki W. Brennan A. Farrell 04h es W. tts,
General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to execute
professional services agreements in amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute a cost reimbursement
agreement with G. S. Dodson and Associates for $88,400 for a pre- design of the Lower
Orinda Pumping Station Renovation Project
FINANCIAL IMPACTS: The total cost of pre- design of the project will be approximately
$160,000. This cost includes $88,400 for the pre- design report by G. S. Dodson and
Associates. The total project cost is approximately $7 million.
ALTERNATIVES /CONSIDERATIONS: The Board at its September 2, 1999, meeting
considered two options, relocation to a new site (opposed by the Orinda community) and
rehabilitating the existing station. The Board selected rehabilitating the existing station.
A third option, do nothing, is not viable due to the difficulties in obtaining spare parts and
maintaining the station.
BACKGROUND: The Pumping Stations Master Plan prepared in 1989 by Dodson and
Young evaluated the existing pumping stations' condition; developed criteria including firm
pumping capacity, equipment reliability, ease of maintenance and operation, and safety;
and recommended improvements. The Lower Orinda Pumping Station is the District's
oldest active pumping station and was built in 1949. The electrical and mechanical
equipment is obsolete and difficult to maintain. The Master Plan recommended that the
mechanical and electrical equipment be updated, reliability improved, and capacity
increased to meet projected wet weather flows.
2/23/00
H: \Design \PP \5448 Exe Agree Dodson.AA.wpd Page 1 Of 2
POSITION PAPER
Board Meeting Date: March 2, 2000
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH
G. S. DODSON & ASSOCIATES FOR THE PRE - DESIGN OF THE LOWER ORINDA
PUMPING STATION RENOVATION PROJECT, DISTRICT PROJECT 5448
Staff evaluated two options for improving the Lower Orinda Pumping Station. Option 1
involved relocating the existing station to a new location across the creek at a cost of
$7.6 million. Option 2 was rehabilitating the existing station. Due to the many
constraints, including limited space and the need to keep the station operational during
construction, the cost of the rehabilitation option was $7.0 million.
The Board at its September 2, 1999, Board meeting considered these two options along
with concerns /issues raised by the Orinda community, City Council, and the Orinda
Country Club. The Board selected the renovation option.
The next step in the project process is to prepare a detailed predesign report for the
rehabilitation option. The predesign report will confirm the viability of this option, develop
criteria /equipment to handle project flows for the year 2035, identify additional land
requirements, and provide specific information needed to obtain various permits and
variances from the City of Orinda. Staff has negotiated a cost reimbursement agreement
with G. S. Dodson and Associates (GSD) with a cost ceiling of $88,400. GSD was
selected for the project through a formal proposal process. GSD also assisted staff in
evaluating the previously mentioned options. The predesign report will be completed by
August 2000 with detailed design starting in September.
To address CEQA considerations, the Board approved a Negative Declaration which
considered both the rehabilitation and relocation options at its September 2, 1999
meeting.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a cost
reimbursement agreement with G. S. Dodson and Associates for $88,400 for a pre- design
of the Lower Orinda Pumping Station Renovation Project.
2/23/00
H: \Design \PP \5448 Exe Agree Dodson.AA.wpd Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 2, 2000 No.: 9.a. TREATMENT PLANT
Type of Action: AUTHORIZE AGREEMENT
Sweet: AUTHORIZE THE GENERAL MANAGER TO ENTER INTO A NATURAL GAS
PURCHASE AGREEMENT
Submitted By:
James L. Belcher
Initiating Dept. /Div.:
Plant Operations /Maintenance
REVIEWED AND RECOMMENDED FOR BOARD ACT /ON.
[ie f Cher hl/ J.
k � I&M4
K. Alm bfialfes W. Batts,
General Manager
ISSUE: Authorization by the Board of Directors is requested to enter into a natural
gas purchase agreement.
RECOMMENDATION: Authorize the General Manager to enter into a natural gas
service agreement for a term up to two years at a price not to exceed $2.85 per
decatherm.
FINANCIAL IMPACTS: At this time, the projected natural gas usage for the next two
years is approximately 450,000 decatherms per year. The contract value then is
$1,282,500 per year.
BACKGROUND: The District uses natural gas (NG) as fuel for the treatment plant
cogeneration system and as backup fuel to landfill gas (LFG) used in the multiple -
hearth furnaces (MHF) and the auxiliary steam boilers.
The District currently purchases natural gas from Coral Energy Resources under a
contract, wherein the one -year, fixed -price term expired on June 30, 1999. The
District exercised its option to continue purchasing natural gas on a month -to -month
basis at a border index rate.
On July 1, 1999, the Board authorized staff to enter into a one -year agreement if gas
prices dropped below $2.70 per decatherm during the next six months. Natural gas
prices remained strong through the summer into winter. In November 1999, staff
informed the Board that prices remained strong and that staff would continue to
monitor the market.
2/24/00
S: \Correspondence \POSPAPR \2000 \nat gas agr.pp.wpd Page 1 of 2
POSITION PAPER
Board Meeting Date: March 2, 2000
Subject: AUTHORIZE THE GENERAL MANAGER TO ENTER INTO A NATURAL GAS
SALES AGREEMENT
Current natural gas prices are hovering in the $2.80 to $2.90 per decatherm price
range for a one -year contract. The recent OPEC crude oil price increases have kept
the natural gas prices higher than what other fundamentals would support. Experts
in this field project that the market could soften in early spring. The experts also
recommend purchasing gas on a two -year contract if offered at an attractive rate due
to new pipeline construction that will allow large quantities of Canadian natural gas
to be delivered to the Midwest next year.
Staff seeks renewal of Board authorization to enter into a purchase agreement when
the overall natural gas price and contract term appear to be optimum for the District.
More specifically, staff requests the authority to enter into a contract for natural gas
of a term not to exceed two years, at a price not to exceed $2.85 /dth, and from a
supplier with an established, positive reputation. Staff further seeks to be able to
exercise this authority at its discretion within the next six months without further
Board action.
Once a contract has been executed, staff will report back to the Board at the next
available Board meeting with the terms and conditions.
RECOMMENDATION: Authorize the General Manager to enter into a natural gas
service agreement for a term up to two years at a price not to exceed $2.85 per
decatherm.
2/24/00
S: \Correspondence \POSPAPR \2000 \nat gas agr.pp.wpd Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 2, 2000 No.: 10.a. HUMAN RESOURCES
Type of Action: Human Resources
Subject: ADOPT REVISED JOB CLASSIFICATION DESCRIPTION FOR THE PURCHASING
AND MATERIALS MANAGER (M -35, $5,873 - $7,143) POSITION.
Submitted By:
Cathryn Freitas, Human
Resources Manager
Initiating Dept. /Div.:
Administrative /Human Resources
REVIEWED AND RECOM D FOR BOARD ACTION.
C. Freitas . Morsen
Charles W. Vats
General Manag
Purchasing and Materials Manager Ken Laverty retired effective February 14, 2000. As
part of the recruitment for his replacement, the job classification description has been
reviewed and updated.
None.
ALTERNATIVES:
The Board may choose not to adopt the changes or make additional modifications.
With the vacancy of the Purchasing and Materials Manager position, staff has reviewed
the job classification description. Duties that were specific to Mr. Laverty because of his
unique background and abilities have been deleted or modified to become more general
in nature. These changes to the job classification description will provide job candidates
with a more accurate representation of the duties and skills for the position.
i_ 911T, I IT11 VOL1111 I •
Adopt the revised job classification description for the Purchasing and Materials Manager
(M -35, $5,873 - $7,143) position.
2/17/00
Page 1 of 5
CENTRAL CONTRA COSTA
SANITARY DISTRICT
DEFINITION
Effective: 3/3/00 7-ii/98
Range: M -35
Respirator Class: 3
PURCHASING AND MATERIALS MANAGER
Plan, organize, direct, manage, and review the operation of the District's centralized
Purchasing and Materials GentFel Sestien Division; manage the formation of the District
contract agreements; review all District purchases; manage the headquarters office building
maintenance; and manage the real property activities of the District.
SUPERVISION RECEIVED AND EXERCISED
Receive general direction from the Director of Administration.
Exercise direct supervision over personnel in the Purchasing and Materials Division Gentrel•
Seet+en.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the
following:
Plan, organize, direct, manage, and review the operation of the Purchasing and Materials
Division GentFOI Seetion; develop and implement goals, objectives, policies, and priorities.
Provide general supervision over subordinate personnel including the training and
development of Division sec -lien employees; recommend selection of personnel; evaluate
staff.
Confer with and advise other managers regarding areas of purchasing and materials eentFel
services including legal considerations.
Manage the purchase, sale, and lease agreements for the District's real property; negotiate
property deals as required.
Assume responsibility for preparation and administration of the Division's seetion's budget,
Assume responsibility for contracts and purchase orders including the resolution of any
problems.
Train and develop section employees.
Page 2 of 5
CENTRAL CONTRA COSTA SANITARY DISTRICT
Purchasing and Materials Manager (Continued)
EXAMPLES OF ESSENTIAL DUTIES
Review seetio Division's budget requirements and monitor monthly expenditures.
Represent the Division seelien at meetings and on committees;
Manage the sale of scrap and surplus equipment and vehicles.
Prepare and conduct special projects as assigned.
Perform related duties as required.
MINIMUM QUALIFICATIONS
Knowledge of:
Principles and practices of purchasing and contracts as related and applied to a
public agency.
Principles and practices of general real estate.
Governmental purchasing laws and procedures including the Uniform Commercial
Code.
Storekeeping and warehousing methods and practices including inventory control
procedures.
Types of supplies, materials, and equipment commonly used by sanitation districts
including terminology and nomenclature.
General accounting principles and practices as they relate to capital and budget
management.
Principles and practices of organization, administration, budget, and personnel
management.
Page 3 of 5
CENTRAL CONTRA COSTA SANITARY DISTRICT
Purchasing and Materials Manager (Continued)
Knowledge of:
Safety hazards and appropriate precautions applicable to work assignments.
Computerized purchasing, finance, and inventory systems.
Ability to:
Continuously analyze bids and computer reports PFegrams; resolve problems with
distributors and employees; analyze, document, and understand "number
sequences" used in purchasing and materials services eentFG1 activities; know the
legal requirements surrounding purchasing; and explain processes and procedures
to suppliers, managers, and internal staff. Intermittently interpret legal documents.
Sit at desk and in meetings for long periods of time on a continuous basis.
Intermittently twist to reach equipment surrounding desk and perform simple
grasping; use telephone, and write or use a keyboard to communicate through
written and electronic means.
Plan, organize, direct, and train the work of personnel working in a comprehensive
purchasing and materials area.
Create, Aanalyze, evaluate, and modify purchasing methods and procedures;
compile and analyze statistical data.
Communicate clearly and concisely, both orally and in writing.
Perceive and analyze problems correctly and take effective action.
Establish and maintain eeepeFative weFkiR9 Felatienship6 with these Gentaeted in the
Build and maintain positive working relationships with employees
and the public using high levels of customer service.
EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide
the required knowledge and abilities would be qualifying. A typical way to obtain
the knowledge and abilities would be:
Page 4 of 5
CENTRAL CONTRA COSTA SANITARY DISTRICT
Purchasing and Materials Manager (Continued)
Experience:
€+ve Eight years of progressively responsible experience in large -scale
governmental or commercial purchasing including familiarity with
construction, contract administration, warehousing, and inventory control
procedures with t-rs five years of supervisory experience.
Education:
Equivalent to a bachelor's degree from an accredited college or university
with major study in purchasing, business administration, public
administration, marketing, or a related field.
LICENSES AND CERTIFICATES
Possession of a Certified Purchasing Manager, C.P.M., certification is
desirable.
Page 5 of 5