HomeMy WebLinkAbout12/17/2009 AGENDAV / /� Central Contra Costa Sanitaty Dishict Protecting public health and the environment 5079 Imhoff Place,, Martinez, CA 94553-43921 BOARD MEETING BOARD AGENDA Board Room Thursday December 17, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC JAMES A. NLIEDLY President MICHAEL R. WGILL !'resident Pro Tem BARBARA D. HOCKEIT GERALD R. LUCEY MARIO M. MENESINI PHONE: (925) 228 -9500 FAX: (925- 676 -7211 www. centralsan. ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented; the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recyded Paper December 17, 2009 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated December 17, 2009. Reviewed by Budget and Finance Committee. b. Approve minutes of November 12 and November 19, 2009 Board meeting. C. Advise the Board of the closeout of Martinez Sewer Renovations, Phase 2, District Project 5979. d. Adopt a resolution accepting a grant of easement from Michael J. Sonnikson and Jana Rae Sonnikson, property owners at 1064 Dolores, Lafayette, District Project 159, and authorize staff to record documents with the Contra Costa County Recorder. e. Approve the continued use of the administrative overhead percentage of 178 percent for Fiscal Year 2010 -2011. Reviewed by Budget and Finance Committee. f. Adopt a resolution authorizing the President of the Board and the Secretary of the District to execute an encroachment agreement with the Town of Danville relating to proposed improvements at Hap Magee Ranch Park, District Project 4921 - Parcel 2 R -1, and authorize staff to record documents with the Contra Costa County Recorder. 4.. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. BIDS AND AWARDS a. Hold a protest hearing to consider W. E. Lyons Construction Co.'s bid protest; award a construction contract in the amount of $792,484 to Bobo Construction, Inc., the lowest responsive bidder for Household Hazardous Waste Collection Facility Improvements Project, District Project 8216; find that the project is exempt from California Environmental Quality Act (CEQA), and authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute an amendment, not to exceed $64,000, to an existing professional engineering services agreement with Calpo, Hom, and Dong Architects. (5 minute staff presentation.) December 17, 2009 Board Agenda Page 3 Staff Recommendation (Motion Required): Hold the protest hearing; award a construction contract to Bobo Construction, Inc.; find that the project is exempt from CEQA; authorize the General Manager to execute the contract documents as recommended; and authorize the General Manager to execute an amendment to an existing professional engineering services agreement with Calpo, Hom, and Dong Architects. 6. REPORTS a. General Manager 1) Contra Costa County Employees' Retirement Association (CCCERA) Update. (5 minute staff presentation.) Staff Recommendation: Receive the report and provide direction to staff. 2) Special Capacity Fee Studies Update. (5 minute staff presentation.) 3) Hall Drive Design Issues. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • December 3, 2009 Contra Costa County Mayors' Conference (expenses). • December 15, 2009 - Recycled Water Committee meeting - Member Hockett (stipend) and Member McGill (stipend). December 17, 2009 Board Agenda Page 4 Member Lucev • December 16, 2009 - Budget and Finance Committee meeting - Member Lucey (stipend) and President Nejedly (stipend). Member McGill • December 3, 2009 Contra Costa County Mayors' Conference (expenses). Member Menesini President Neiedly Staff Recommendation: Receive the reports. 2) Receive proposed 2010 Board Committee Assignments - President -Elect McGill. Staff Recommendation: Receive the proposed Committee assignments. 3) Announcements Staff Recommendation: Receive the announcements. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ADJOURNMENT December 17, 2009 Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION DECEMBER 2009 Tuesday Recycled Water Committee Meeting Third Floor Executive Conference Room December 15 Hockett, McGill 3:00 p.m. Wednesday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 16 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 17 Board of Directors 2:00 p.m. JANUARY 2010 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 4 3:00 p .m. Thursday Board Meeting Board Room January 7 Board of Directors 2:00 p.m. January 13 -15 California Association of Sanitation Agencies Palm Desert, California CASA Conference Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 19 3:00 p.m. Thursday Board Meeting Board Room January 21 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. iFa[:1[1k]