HomeMy WebLinkAbout12/17/2009 AGENDAV / /� Central Contra Costa Sanitaty Dishict
Protecting public health and the environment 5079 Imhoff Place,, Martinez, CA 94553-43921
BOARD MEETING BOARD
AGENDA
Board Room
Thursday
December 17, 2009
2:00 p.m.
INFORMATION FOR THE PUBLIC
JAMES A. NLIEDLY
President
MICHAEL R. WGILL
!'resident Pro Tem
BARBARA D. HOCKEIT
GERALD R. LUCEY
MARIO M. MENESINI
PHONE: (925) 228 -9500
FAX: (925- 676 -7211
www. centralsan. ore
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The
Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of
Directors or the public prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard
when the President calls for comments from the audience, except on public hearing items previously heard and
closed to public comment. The President may specify the number of minutes each person will be permitted to speak
based on the number of persons wishing to speak and the time available. After the public has commented; the item
is closed to further public comment and brought to the Board for discussion and action. There is no further
comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may
address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on
a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez.
Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board
are also available for public inspection at the Reception. During the meeting, information and supporting materials
are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those
with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary
of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
® Recyded Paper
December 17, 2009 Board Agenda
Page 2
1. ROLL CALL
a. Pledge of Allegiance to the Flag.
2. PUBLIC COMMENTS
3. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve expenditures dated December 17, 2009. Reviewed by Budget and
Finance Committee.
b. Approve minutes of November 12 and November 19, 2009 Board meeting.
C. Advise the Board of the closeout of Martinez Sewer Renovations, Phase 2,
District Project 5979.
d. Adopt a resolution accepting a grant of easement from Michael J. Sonnikson and
Jana Rae Sonnikson, property owners at 1064 Dolores, Lafayette, District Project
159, and authorize staff to record documents with the Contra Costa County
Recorder.
e. Approve the continued use of the administrative overhead percentage of 178
percent for Fiscal Year 2010 -2011. Reviewed by Budget and Finance
Committee.
f. Adopt a resolution authorizing the President of the Board and the Secretary of
the District to execute an encroachment agreement with the Town of Danville
relating to proposed improvements at Hap Magee Ranch Park, District Project
4921 - Parcel 2 R -1, and authorize staff to record documents with the Contra
Costa County Recorder.
4.. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
5. BIDS AND AWARDS
a. Hold a protest hearing to consider W. E. Lyons Construction Co.'s bid protest;
award a construction contract in the amount of $792,484 to Bobo Construction,
Inc., the lowest responsive bidder for Household Hazardous Waste Collection
Facility Improvements Project, District Project 8216; find that the project is
exempt from California Environmental Quality Act (CEQA), and authorize the
General Manager to execute the contract documents subject to submittal
requirements; and authorize the General Manager to execute an amendment, not
to exceed $64,000, to an existing professional engineering services agreement
with Calpo, Hom, and Dong Architects. (5 minute staff presentation.)
December 17, 2009 Board Agenda
Page 3
Staff Recommendation (Motion Required): Hold the protest hearing; award
a construction contract to Bobo Construction, Inc.; find that the project is
exempt from CEQA; authorize the General Manager to execute the contract
documents as recommended; and authorize the General Manager to
execute an amendment to an existing professional engineering services
agreement with Calpo, Hom, and Dong Architects.
6. REPORTS
a. General Manager
1) Contra Costa County Employees' Retirement Association (CCCERA)
Update. (5 minute staff presentation.)
Staff Recommendation: Receive the report and provide direction to staff.
2) Special Capacity Fee Studies Update. (5 minute staff presentation.)
3) Hall Drive Design Issues. (5 minute staff presentation.)
Staff Recommendation: Receive the reports.
4) Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
C. Secretary of the District
d. Board Members
1) Board Member reports on future meetings or conferences for which they
will receive the stipend or for which the District will pay their expenses;
recent meetings for which they received the stipend; and meetings or
conferences for which the District paid their expenses.
Member Hockett
• December 3, 2009 Contra Costa County Mayors' Conference
(expenses).
• December 15, 2009 - Recycled Water Committee meeting - Member
Hockett (stipend) and Member McGill (stipend).
December 17, 2009 Board Agenda
Page 4
Member Lucev
• December 16, 2009 - Budget and Finance Committee meeting -
Member Lucey (stipend) and President Nejedly (stipend).
Member McGill
• December 3, 2009 Contra Costa County Mayors' Conference
(expenses).
Member Menesini
President Neiedly
Staff Recommendation: Receive the reports.
2) Receive proposed 2010 Board Committee Assignments - President -Elect
McGill.
Staff Recommendation: Receive the proposed Committee
assignments.
3) Announcements
Staff Recommendation: Receive the announcements.
7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
8. SUGGESTIONS FOR FUTURE AGENDA ITEMS
9. ADJOURNMENT
December 17, 2009 Board Agenda
Page 5
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME
MEETING /ATTENDEES
LOCATION
DECEMBER 2009
Tuesday
Recycled Water Committee Meeting
Third Floor Executive Conference Room
December 15
Hockett, McGill
3:00 p.m.
Wednesday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
December 16
Lucey, Nejedly
3:00 p.m.
Thursday
Board Meeting
Board Room
December 17
Board of Directors
2:00 p.m.
JANUARY 2010
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
January 4
3:00 p .m.
Thursday
Board Meeting
Board Room
January 7
Board of Directors
2:00 p.m.
January 13 -15
California Association of Sanitation Agencies
Palm Desert, California
CASA Conference
Tuesday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
January 19
3:00 p.m.
Thursday
Board Meeting
Board Room
January 21
Board of Directors
2:00 p.m.
Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California.
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