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Home My WebLink About11/19/2009 AGENDACentral Contra BOARD MEETING F. up] -lei P-M Board Room Thursday November 19, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMli.S'A. NLJI!IILY I'n �denl MICHAEL H. AMYL!. Pra,'dew Pm Tem HARHARA D. HOCKI- GANALD R. l.11['li r MARIOM XILN6:SIN! PHONE: (925) 118 -9500 FAX: (925- 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and Califomia Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 e�vdH Pope, November 19, 2009 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Payroll Technician, Margarita Morton. Staff Recommendation: Welcome newly -hired employee. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated November 19, 2009. Reviewed by Budget and Finance Committee. b. Approve minutes of October 15, 2009 Board meeting. C. Approve the expansion of the Pharmaceutical Collection Program and authorize the General Manager to execute memoranda of understanding with the City of Pleasant Hill and the City of San Ramon for a Pharmaceutical Collection Program, with an estimated annual operating cost of $6,000 to $8,000 per site. d. Adopt a resolution setting forth and delegating certain authorities to the General Manager, and rescinding certain prior resolutions. Adoption recommended by the Budget and Finance Committee. e. Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc. for an easement in the city of San Ramon shown on the map of subdivision 8700, Job 5823, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. f. Accept the contract work for the Aeration Air Renovations, Phase 2, District Project 7274, completed by F.D. Thomas, and authorize filing of the Notice of Completion. g. Accept the contract work for the Treatment Plant Piping Renovations, Phase 4, District Project 7216, completed by C. Overaa & Company, and authorize filing of the Notice of Completion. November 19, 2009 Board Agenda Page 3 Approve the Martinez Sewer Renovations, District Project 5952, Phase 3, for CEQA compliance, permitting and right -of -way acquisition purposes; find that the project is exempt from CEQA; and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. Authorize the General Manager to execute the first amendment to the lease agreement between CCCSD and County Quarry Products, LLC for 1.5 acres at the Kiewit property. Authorization recommended by the Real Estate Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER BIDS AND AWARDS a. Reject all bids submitted for the construction of the District Vehicle Shop Improvements, District Project 8218, and approve incorporating this work into the Household Hazardous Waste Collection Facility (HHWCF) Improvements, District Project 8216. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Reject all bids submitted for the construction of the District Vehicle Shop Improvements, District Project 8218, and approve incorporating this work into the Household Hazardous Waste Collection Facility (HHWCF) Improvements, District Project 8216. 6. REPORTS a. General Manager 1) California Water Reform Legislation (5 minute presentation by Assistant General Manager for Water Resources, Contra Costa Water District, Greg Gartrell). 2) California Water Reform Legislation (5 minute presentation by East Bay Municipal Utility District). 3) Municipal Regional Permit Update. (5 minute staff presentation.) 4) Landfill Gas Update. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 5) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District November 19, 2009 Board Agenda Page 4 C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • November 5, 2009 — Contra Costa County Mayors' Conference (expenses). Member Lucev • November 16, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill • November 5, 2009 — Contra Costa County Mayors' Conference (expenses). Member Menesini • November 16, 2009 —Household Hazardous Waste Committee meeting — Member Menesini (stipend) and President Nejedly (stipend). President Neiedly • November 10, 2009 — Real Estate Committee meeting — President Nejedly (stipend) and Member Hockett (stipend). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 7 0 10 11 12. November 19, 2009 Board Agenda Page 5 ADMINISTRATIVE a. Consider extension of contract for legal services with Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson for the period from October 1, 2009 through September 30, 2010. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve extension of contract for legal services with Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson for the period from October 1, 2009 through September 30, 2010. ENGINEERING a. Authorize the General Manager to amend an existing professional services agreement in the amount of $195,000, to increase the cost ceiling from $40,000 to $235,000, with URS for the Alternative Energy and Greenhouse Gas Reduction Plan, District Project 7256. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to amend an existing professional services agreement in the amount of $195,000, to increase the cost ceiling from $40,000 to $235,000, with URS for the Alternative Energy and Greenhouse Gas Reduction Plan, District Project 7256. EMERGENCY SITUATIONS REQUIRING BOARD ACTION SUGGESTIONS FOR FUTURE AGENDA ITEMS CLOSED SESSION Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support/Confidential Group (MS /CG); CCCSD Management Group. b. Personnel Matters Pursuant to Government Code Section 54957 — Performance Evaluation for District Counsel. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT November 19, 2009 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATEITIME MEETING /ATTENDEES LOCATION NOVEMBER 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 16 Lucey, Nejedly 3:00 p.m. Monday Household Hazardous Waste Committee Meeting Third Floor Executive Conference Room November 16 Menesini, Nejedly 3:30 p.m. Thursday Board Meeting Board Room November 19 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 30 Lucey, Nejedly 3:00 p.m. DECEMBER 2009 Thursday Board Meeting Board Room December 3 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 14 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 17 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 11/5/09