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Home My WebLink About10/15/2009 AGENDA4 Central Contra BOARD MEETING AGENDA Board Room Thursday October 15, 2009 2:00 p.m. Sanitary District SPECIAL JOINT MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AND CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY INFORMATION FOR THE PUBLIC BOARD OFD /RECTORS JAMES A. NEJEDLY President MICHAEL R MCGILL President Pro Tern BARBARA D. HOCKEYT GERALD R. LUCEY hI4R10 M. MENESINI PHONE: (925) 228 -9500 FAX. (925- 676 -7211 www.eentralsan.ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Rerycletl Paper i 2. 3. October 15, 2009 Board Agenda Page 2 ROLL CALL Pledge of Allegiance to the Flag. PUBLIC COMMENTS CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated October 15, 2009. Reviewed by Budget and Finance Committee. b. Approve minutes of September 17, 2009 Board meeting. C. Accept the contract work for the Headworks and Mechanical Shop Roofs, District Project 7211, completed by Best Contracting Services, and authorize filing of the Notice of Completion. d. Accept the contract work for the A -Line Relief Interceptor, Phase 2A, District Project 5980, completed by Mountain Cascade, Inc., and authorize filing of the Notice of Completion. e. Adopt a resolution accepting a grant of easement in the city of Orinda from Mary C. Searby, Job 29, Parcel 17, and authorize staff to record documents with the Contra Costa County Recorder. f. Adopt a resolution accepting an offer of dedication from Stephen Baarbata for an easement in the city of Walnut Creek, Job 5732, Parcel 4, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Golden Buffalo, LLC for an easement in the town of Danville, Job 5736, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting an offer of dedication from Golden Buffalo, LLC for an easement in the town of Danville shown on the map of minor subdivision MS 851 -2003, Job 5795, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Montkarl, LLC for an easement in the town of Danville shown on the map of minor subdivision MS 858 -2000, Job 5795, Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. October 15, 2009 Board Agenda Page 3 Approve expansion of the pharmaceutical collection program and authorize the General Manager to execute Memoranda of Understanding with the City of Clayton, City of Concord, Town of Danville, City of Martinez, Town of Moraga, and City of Orinda to be partners in the District's pharmaceutical collection program. k. Authorize the General Manager to execute property restoration and loss of revenue compensation agreements with Buchanan Fields Golf Course, Inc. for activities related to the A -Line Phase 2A Relief Interceptor, District Project 5980. 4. HEARINGS Conduct a public hearing to receive comments on a proposed uncodified ordinance to establish reimbursement fees for sanitary sewer facilities in Alhambra Valley: District Project 5919 (Alhambra Valley Trunk Sewer AVAD 2007 -1); and Jobs 6412 (Monteira AVAD 2007 -4); 6439 (Reliez Valley AVAD 2007 -3); 6441 (Quail AVAD 2007 -6); and 6442 (Gordon /Millthwait AVAD 2007 -2). (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the public hearing. Adopt the uncodified ordinance to establish reimbursement fees for sanitary sewer facilities in Alhambra Valley: District Project 5919 (Alhambra Valley Trunk Sewer AVAD 2007 -1); and Jobs 6412 (Monteira AVAD 2007 -4); 6439 (Reliez Valley AVAD 2007 -3); 6441 (Quail AVAD 2007 -6); and 6442 (Gordon /Millthwait AVAD 2007 -2). CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS Award a construction contract in the amount of $8,455,000 to Bobo Construction, Inc., the lowest responsive bidder; authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute amendments to existing professional services agreements with Calpo Hom & Dong, DCM /GeoEngineers, and Swinerton Management and Consulting in amounts not to exceed $470,000, $52,000, and $115,000, respectively, for the construction of the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility, District Project 8208. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract to Bobo Construction, Inc., authorize the General Manager to execute amendments to existing professional services agreements with Calpo Hom & Dong, DCM /GeoEngineers, and Swinerton Management and Consulting, and to execute the contract documents as recommended. October 15, 2009 Board Agenda Page 4 7. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • October 9, 2009 — Contra Costa Council Chronic Conditions Community Health Forum (expenses). • October 12, 2009 - Recycled Water Committee meeting - Member Hockett (stipend) and Member McGill (stipend). Member Lucey • October 12, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill • October 1, 2009 — Contra Costa County Mayors' Conference (expenses). • October 2, 2009 — Contra Costa Council's Welcome to the new CalTrans Director, Randell Iwasaki (expenses). Member Menesini President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. October 15, 2009 Board Agenda Page 5 BREAK: (Approximately 4 p.m.) BUDGET AND FINANCE Consider authorizing the refinancing of the outstanding existing 1998 and 2002 Revenue Bonds. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the refinancing of the outstanding existing 1998 and 2002 Revenue Bonds as recommended. b. Consider authorizing the issuance and sale of Revenue Certificates of Participation for Central Contra Costa Sanitary- District in an amount not to exceed $33 million. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the issuance and sale of Revenue Certificates of Participation for Central Contra Costa Sanitary District in an amount not to exceed $33 million as recommended. C. Adopt a resolution authorizing the refinancing of the existing 1998 and 2002 Revenue Bonds, or adopt a resolution authorizing both the refinancing of existing Revenue Bonds of approximately $25 million and the issuance and sale of a maximum of $33 million in Revenue Certificates of Participation, using either a negotiated or competitive sale, and authorizing other necessary actions; and authorizing staff to execute the appropriate documents. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt the appropriate resolution. d. Adjourn Special Board Meeting and reconvene in a Special Meeting of the Central Contra Costa Sanitary District Facilities Financing Authority ( CCCSDFFA). Adopt a resolution of the CCCSDFFA authorizing the issuance and sale of 2009 Revenue Certificates of Participation in an amount not to exceed $58 million, which includes $25 million in refinancing existing Revenue Bonds and the issuance and sale of up to $33 million in Revenue Certificates of Participation. (No presentation is planned,- staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt a resolution of the Central Contra Costa Sanitary District Facilities Financing Authority authorizing the issuance and sale of 2009 Revenue Certificates of Participation in an amount not to exceed $58 million, which includes $25 million in refinancing existing Revenue Bonds and the issuance and sale of up to $33 million in Revenue Certificates of Participation. Adjourn meeting and reconvene as Central Contra Costa Sanitary District Board. "r October 15, 2009 Board Agenda Page 6 e. Receive the audited Financial Statements for the Fiscal Year Ended June 30, 2009. Reviewed by Budget and Finance Committee. (10 minute presentation by Cropper Accountancy Corporation.) Staff Recommendation: Receive the audited Financial Statements for the Fiscal Year Ended June 30, 2009. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT October 15, 2009 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION OCTOBER 2009 Monday Budget and Finance Committee Meeting Third Floor Informal Conference Room October 12 Lucey, Nejedly 3:00 p.m. Monday Recycled Water Committee Meeting Third Floor Executive Conference Room October 12 Hockett, McGill 3:00 p.m. Thursday Board Meeting Board Room October 15 Board of Directors 2:00 p.m. Monday California Special Districts Association, Pleasant Hill Community Center October 19 Contra Costa County Chapter Meeting 320 Civic Drive 6:00 P.M. Hockett Pleasant Hill, California Tuesday Human Resources Committee Meeting Third Floor Executive Conference Room October 20 Hockett, Lucey 3:00 p.m. NOVEMBER 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 2 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room November 5 Board of Directors 2:00 p.m. Thursday Board Workshop - Capital Improvement Budget Board Room. November 12 (CIB) Plan 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 16 Lucey,,Nejedly 3:00 p.m. Thursday Board Meeting Board Room November 19 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 30 Lucey, Nejedly 3:00 p.m. ` Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 10/6/09