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HomeMy WebLinkAbout09/17/2009 AGENDAAGENDA Board Room Thursday September 17, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC JAMES A. NEJBDLY President MICHAEL R. McGILL President Pro Tent BARBARA D. HOC'KE77' GERALD R. LUCEY MARIO M. MENESINI PHONE: (925) 228 -9500 FAX: (925- 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper September 17, 2009 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt a resolution encouraging and promoting pollution prevention and declaring September 21 -27, 2009 "Pollution Prevention Week ". (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt resolution. b. Present 2009 Pollution Prevention Awards to: (5 minute staff presentation.) Aquarius Pool & Spa Service Costco #21 (photo lab and pharmacy) John Muir Rossmoor Pharmacy United States Postal Service (vehicle maintenance and repair) Staff Recommendation: President Nejedly will present the awards. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated September 17, 2009. Reviewed by Budget and Finance Committee. b. Receive July 2009 Financial Statements. Reviewed by Budget and Finance Committee. C. Establish October 15, 2009 at 2:00 p.m. as the date and time for a public hearing regarding proposed reimbursement fees for the properties which could directly or indirectly connect to District Project 5919, Alhambra Valley Trunk Sewer AVAD 2007 -1; and directly connect to Job 6412, Monteira AVAD 2007 -4; Job 6439, Reliez Valley AVAD 2007 -3; Job 6441, Quail AVAD 2007 -6; and Job 6442, Gordon /Millthwait AVAD 2007 -2 in Alhambra Valley. d. Accept the contract work for the Control Rooms Modifications, District Project 7253, completed by Melloni Construction, and authorize filing of the Notice of Completion. September 17, 2009 Board Agenda Page 3 e. Adopt a resolution accepting offers of dedication from Steven C. Wight and Linda L. Wight for easements in the city of Lafayette, Job 6438, Parcels 2 and 5, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Donald V. Gieseke for an easement in the city of Lafayette, Job 6438, Parcel 6, and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication from Braddock & Logan Group III, LP for an easement in the town of Danville shown on the map of subdivision 9014, Job 6409, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting offers of dedication from Windemere BLC Land Company, LLC for easements in the city of San Ramon shown on the maps of subdivision 8510 and subdivision 8957, Job 5878, Parcels 2 and 3, and authorize staff to record documents with the Contra Costa County Recorder. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Bay Area Clean Water Agencies. (10 minute staff presentation.) 2) Accountant Position Appointment Salary Step (Todd Smithey). (1 minute staff presentation.) Staff Recommendation: Receive the reports. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Status of Parkinen Claim. (1 minute Counsel presentation.) C. Secretary of the District September 17, 2009 Board Agenda Page 4 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • September 3, 2009 — Contra Costa County Mayors' Conference (expenses). Member Lucey • September 14, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill • September 3, 2009 — Contra Costa County Mayors' Conference (expenses). September 17, 2009 - Contra Costa Breakfast Club (expenses) I LTA Ca i i l M a LTA Ca i L� l' i i l President Neiedl Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 7. ADMINISTRATIVE a. Adopt the Environmentally Preferable Purchasing (EPP) Policy, which will replace Chapter 6 "Recycled Product Procurement" of the current Purchasing Policies and Procedures. Adoption recommended by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt the Environmentally Preferable Purchasing Policy as recommended. September 17, 2009 Board Agenda Page 5 8. BUDGET AND FINANCE a. Consideration of the following actions relating to bond issuance. 1) Review of sewer service charge /bond financing options for funding essential capital projects. (5 minute staff presentation) Staff Recommendation: Review options and provide direction to staff on preferred scenario to be brought back to Board for further consideration. 2) Adopt a resolution declaring intention to reimburse expenditures from the proceeds of the Certificates of Participation for costs expended by the District for the Standby Power Facility Improvements Project, the Solids Handling Improvements Project, and the Household Hazardous Waste Collection Facility Improvement Project, prior to the issuance of the certificates. Reviewed by Budget and Finance Committee. (No presentation planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt the resolution. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 21, 2009 and authorize the General Manager under Public Contract Code 22050(b) to continue with emergency repairs on the recycled water pipeline at Grayson Creek in Martinez, if work has not been completed. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive report on emergency and continue authorization for emergency repairs by 4 /5t" vote of the Board. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT September 17, 2009 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION SEPTEMBER 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 14 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 17 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 28 Lucey, Nejedly 3:00 p.m. OCTOBER 2009 Thursday Board Meeting Board Room October 1 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 12 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room October 15 Board of Directors 2:00 p.m. Monday California Special Districts Association, Pleasant Hill Community Center October 19 Contra Costa County Chapter Meeting 320 Civic Drive 6:00 p.m. Hockett Pleasant Hill, California Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California.