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Home My WebLink About9/3/2009 AGENDACentral Contra BOARD MEETING AGENDA Board Room Thursday September 3, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS JAMESA. NEIEDLY President MICHAEL R. ArcGILL Presidenr Pro Tern BARBARA D. HOCKEIT GERALD R. LUCEY MARIO Al. AIENESINI PHONE: (925) 228 -9500 FAX: (925- 676 -7271 www.centralsan.ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper September 3, 2009 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation of National Association of Clean Water Agencies (NACWA) Platinum 11 Peak Performance Award. (5 minute staff presentation.) b. California Association of Sanitation Agencies (CASA) 2009 Technical Achievement Award for the Aeration Air Renovations Project. (1 minute staff presentation.) Staff Recommendation: Receive the awards. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated September 3, 2009. Reviewed by Budget and Finance Committee. b. Approve minutes of August 6, 2009 Board meeting. C. Adopt a resolution establishing the Sewer Construction Fund appropriations limit in the amount of $78,814,305 for the 2009 -2010 Fiscal Year, in accordance with Article XIII B of the California Constitution; and select the change in the California per capita personal income percentage for use in computing the appropriations limit. Approval recommended by Budget and Finance Committee. d. Adopt a resolution accepting grants of easements in the unincorporated area of Martinez, Job 5889 — Parcels 2 and 3, from Randal E. and Karin F. Wonnenberg, trustees of the Wonnenberg Trust, and John D. Curtis, and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt resolutions accepting a grant of easement from the Presbytery of San Francisco, and authorizing execution of a quitclaim deed to the Presbytery of San Francisco regarding the property at 1601 Mary Drive, Pleasant Hill, District Project 4985, Parcels 22 and R -22, and authorize staff to record documents with the Contra Costa County Recorder. September 3, 2009 Board Agenda Page 3 Adopt a resolution accepting offers of dedication from Contra Costa Real Estate Investors, LLC for easements in the unincorporated area of Danville, Job 5436, Parcels 4 through 6, and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc. for an easement in the unincorporated area of Danville, Job 5436, Parcel 7, and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc. for an easement in the unincorporated area of Danville, shown on the map of subdivision 8002, Job 5436, Parcel 8, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from the 2000 Rhett Family Trust for an easement in the town of Danville shown on the map of subdivision 9058, Job 6404, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Centex Homes for an easement in the city of San Ramon shown on the map of subdivision 9019, Job 6405, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. k. Adopt a resolution accepting an offer of dedication from Braddock & Logan Group III LP for an easement in the unincorporated area of Walnut Creek shown on the map of subdivision 8939, Job 6416, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution approving the revised 401(a) Money Purchase Plan document. Reviewed by Budget and Finance Committee. M. Adopt a resolution to approving the revised Section 457 Deferred Compensation Plan document. Reviewed by Budget and Finance Committee. n. Accept the contract work for the Miner Road Trunk Sewer Improvement Project, District Project 5951, completed by Insituform Technologies, Inc., and authorize filing of the Notice of Completion. o. Authorize an extended medical leave of absence without pay for Engineering Assistant II Erika Liskamm through December 3, 2009. P. Deny request for extended medical leave of absence without pay for John Censoplano, Network Coordinator. Denial of request recommended by Human Resources Committee. September 3, 2009 Board Agenda Page 4 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Sewer Service Charge Considerations. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Direct staff to proceed with bond financing and return to the Board with a resolution to bond - finance certain projects under construction. 2) Announcements b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • August 6, 2009 — Contra Costa County Mayors' Conference — Member Hockett (expenses). • August 12 and 14, 2009 - California Association of Sanitation Agencies (CASA) Executive Board Meetings — Member Hockett (stipend). • August 12 -15, 2009 — California Association of Sanitation Agencies (CASA) Annual Conference — Member Hockett (expenses). • August 18, 2009 — Human Resources Committee meeting — Member Hockett (stipend) and Member Lucey (stipend). • August 25, 2009 — Outreach Committee meeting — Member Hockett (stipend) and Member McGill (stipend). Staff Recommendation: Receive the reports. September 3, 2009 Board Agenda Page 5 • Provide direction regarding nomination of one of the following candidates as representative to the California Special Districts Association (CSDA) Board for Region Three - Member Hockett. o Dr. James Kohnen (incumbent) o Vincent C. Ferrante o Kathryn Slater- Carter Staff Recommendation: Provide direction regarding nomination of a representative to the California Special Districts Association (CSDA) Board for Region Three. Member Lucey • August 12 -15, 2009 — California Association of Sanitation Agencies Annual Conference — Member Lucey (expenses). • September 1, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill • August 6, 2009 — Contra Costa County Mayors' Conference — Member McGill (expenses). • August 7, 2009 — Contra Costa Council Tenth Congressional District Candidates Forum — Member McGill (expenses). • August 12 -15, 2009 — California Association of Sanitation Agencies Annual Conference — Member McGill (expenses). Member Menesini • August 24, 2009 — Household Hazardous Waste Committee meeting — Member Menesini (stipend) and President Nejedly (stipend). President Neiedl Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) September 3, 2009 Board Agenda Page 6 7. ENGINEERING a. Update on District annexation backlog elimination, and adoption of the following resolutions of application to the Contra Costa Local Agency Formation Commission ( LAFCO). (5 minute staff presentation.) 1) Resolution of application to initiate Contra Costa LAFCO proceedings for District Annexation 167B, including the finding that annexation of each property in Annexation Areas 167 -3, 167 -4, and 167 -5 is exempt from CEQA under District CEQA Guidelines Section 15319, and directing staff to conduct additional review and prepare appropriate CEQA documentation for Annexation Area 167 -2 for the Board's consideration prior to submitting a request for annexation of the area to LAFCO. 2) Resolution of application to initiate Contra Costa LAFCO proceedings for District Annexation 175, including the finding that annexation of each property in Annexation Areas 175 -1 through 175 -3 (inclusive), 175 -5 through 175 -7 (inclusive), and 175 -9 through 175 -11 (inclusive) is exempt from CEQA, and directing staff to conduct additional review and prepare appropriate CEQA documentation for Annexation Areas 175 -4 and 175 -8 for the Board's consideration prior to submitting a request for annexation of these areas to LAFCO. Staff Recommendation (Motion Required): Adopt resolutions of application to initiate Contra Costa LAFCO proceedings for District Annexations 1678 and 175 as recommended. b. Approve extending the Household Hazardous Waste Collection Facility ( HHWCF) operating schedule to include Mondays on a permanent basis. Approval recommended by Household Hazardous Waste Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve extending the HHWCF operating schedule to include Mondays on a permanent basis. 8. CORRESPONDENCE a. Receive letter dated August 13, 2009 from East Bay Municipal Utility District (EBMUD) Board President Doug Linney requesting comments on their draft Environmental Impact Report (EIR) and Water Supply Management Program (WSMP) 2040, and offering to attend a District Board meeting. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive correspondence. September 3, 2009 Board Agenda Page 7 9. BUDGET AND FINANCE a. Receive adjusted Operations and Maintenance (O &M) June 2009 Year -End Financial Statements. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. b. Capital Improvement Budget Year -End Report. (5 minute staff presentation.) Staff Recommendation: Receive the report. C. Review and approve the Statement of Investment Policy. Reviewed by Budget and Finance Committee. (1 minute staff presentation.) Staff Recommendation (Motion Required): Approve the Statement of Investment Policy. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 21, 2009 and authorize the General Manager under Public Contract Code 22050(b) to continue with emergency repairs on the recycled water pipeline at Grayson Creek in Martinez, if work has not been completed. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive report on emergency and continue authorization for emergency repairs by 4 /5t" vote of the Board. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. ADJOURNMENT September 3, 2009 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION SEPTEMBER 2009 Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 1 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 3 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 14 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 17 Board of Directors 2:00 p.m. Thursday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 28 Lucey, Nejedly 3:00 p.m. OCTOBER 2009 Thursday Board Meeting Board Room October 1 Board of Directors 2:00 p.m. Thursday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 12 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room October 15 Board of Directors 2:00 p.m. Monday California Special Districts Association, Pleasant Hill Community Center October 19 Contra Costa County Chapter Meeting 320 Civic Drive 6:00 p.m. Hockett Pleasant Hill, California Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 8/20/09