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HomeMy WebLinkAbout08/6/2009 AGENDA�g_ Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553 -4392 BOARD MEETING BOARD 1 DIRECTORS: AGENDA Board Room Thursday August 6, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC JAMES A. NEJEDLY President . MICHAEL R. WGILL President Pro Tent BARBARA D. HOCKETT GERALD R. LUCEY MAR/0 M. MENESINI PHONE: (925) 228 -9500 FAX: (925- 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper August 6, 2009 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated August 6, 2009. Reviewed by Budget and Finance Committee. b. Receive June 2009 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of July 2 and July 16, 2009 Board meetings. d. Authorize a public notice advertising that documentation used in the determination of the District's appropriations limit shall be available fifteen days prior to the Board Meeting to be held on September 3, 2009, at which the appropriations limit for the Sewer Construction Fund (tax revenue plus interest) for the 2009 -2010 Fiscal Year will be established. Reviewed by Budget and Finance Committee. e. Approve the continuance of the Employee Computer Hardware Purchase Assistance Program effective August 6, 2009 for a one -year period. Reviewed by Budget and Finance Committee. f. Adopt resolutions accepting a grant of easement from Jeffrey Paul Leonard, District Project 4985, Parcels 32 and R -32; authorizing execution of a quitclaim deed to property owner at 1619 Mary Drive, Pleasant Hill, District Project 4985, Parcels 32 and Parcel R -32; and authorize staff to record documents with Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication from Mardel LLC, for an easement in the Town of Danville shown on the map of subdivision 7960, Job 5854, Parcel 1; and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting an offer of dedication from Talamark Development, Inc., for easements in the Town of Danville shown on the map of subdivision 9078, Job 6444, Parcels 2 through 6; and authorize staff to record documents with the Contra Costa County Recorder. August 6, 2009 Board Agenda Page 3 Adopt a resolution accepting an offer of dedication from the Windemere BLC Land Company LLC, for an easement in the City of San Ramon shown on the map of subdivision 8508, Job 5852, Parcel 1; and authorize staff to record documents with the Contra Costa County Recorder. j. Adopt a resolution accepting an offer of dedication from Bertolero Development Corporation, Inc., for an easement in the Town of Danville shown on the minor subdivision map of MS 851 -2004, Job 5871, Parcel 1; and authorize staff to record documents with the Contra Costa County Recorder. k. Adopt a resolution confirming publication of a summary of uncodified District Ordinance No. 256 establishing reimbursement fees applicable to properties that connect to Job 5684, Crestview Court, Orinda standard sewer facilities; Job 5855, Canon Drive, Orinda special sewer facilities; Job 6435, Ramon Court, Danville, standard sewer facilities; and Job 6453, Cherry Lane, Walnut Creek, standard sewer facilities. Accept the contract work for the Martinez Sewer Renovations, District Project 5979, Phase 2, completed by William G. McCullough Company, and authorize filing of the Notice of Completion. 4. HEARINGS a. Conduct a public hearing to consider adopting a resolution directing that the 2009 -2010 assessments for five Alhambra Valley Assessment Districts (AVADs), Trunk Sewer 2007 -1, Gordon /Millthwait 2007 -2, Reliez Valley 2007 -3, Monteira 2007 -4, and Quail 2007 -6, be collected on the Contra Costa County tax roll. (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the hearing. Adopt a resolution directing that the 2009 -2010 assessments for the Trunk Sewer 2007 -1, Gordon /Millthwait 2007 -2, Reliez Valley 2007 -3, Monteira 2007 -4, and Quail 2007 -6 AVADs be collected on the Contra Costa County tax roll. b. Conduct a public hearing to consider adopting an ordinance adjusting Board Member compensation. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct the hearing. Determine whether or not the Board wishes to change the Board Member compensation, and by what amount. If an amendment to the compensation is desired, adopt an ordinance amending the Board Member compensation by an amount up to ten percent, to be effective October 5, 2009. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER August 6, 2009 Board Agenda Page 4 6. BIDS AND AWARDS a. Award a construction contract in the amount of $287,201 to McNamara and Smallman Construction, Inc., the lowest responsive bidder for the Pleasant Hill Sewer Renovations Phase 1, District Project 5961; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to McNamara and Smallman Construction, Inc.; and authorize the General Manager to execute the contract documents as recommended. b. Award a construction contract in the amount of $1,588,118 to Ranger Pipelines, Inc., the lowest responsive bidder for the Walnut Creek Sewer Renovations Phase 7, District Project 5974; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Ranger Pipelines, Inc.; and authorize the General Manager to execute the contract documents as recommended. C. Award a construction contract in the amount of $688,134.17 to Roto- Rooter Plumbing Services, the lowest responsive bidder for the Television Inspection of Sanitary Sewers, Phase 6, District Project 5547; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Roto- Rooter Plumbing Services; and authorize the General Manager to execute the contract documents as recommended. d. Award a contract in the amount of $33,172.91 to Power Systems Engineering, the lowest responsive bidder for an uninterruptible power supply (UPS) electrical backup system from the Treatment Plant Equipment Replacement, District Project 7265; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) August 6, 2009 Board Agenda Page 5 Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a contract to Power Systems Engineering; and authorize the General Manager to execute the contract documents as recommended. 7. REPORTS a. General Manager 1) Draft "will- serve" letter to Contra Costa Water District. (5 minute staff presentation.) Staff Recommendation: Review draft letter and provide direction to staff. 2) Private Sewer Lateral Update. (5 minute staff presentation.) Staff Recommendation: Confirm prior Board position. 3) Capital Improvement Program, Expenditure and Revenue Scenarios. Reviewed by Capital Projects Committee. (15 minute staff presentation.) Staff Recommendation: Provide direction to staff. 4) Advertisement of the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility, DP 8208. Reviewed by Capital Projects Committee. (5 minute staff presentation.) Staff Recommendation: Proceed with advertisement of project. 5) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. August 6, 2009 Board Agenda Page 6 Member Hockett • July 20, 2009 — California Special Districts Association, Contra Costa County Chapter Meeting — Member Hockett (stipend). Member Lucev • August 3, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill • August 4, 2009 — Capital Projects Committee meeting — Member McGill (stipend) and Member Lucey (stipend). Member Menesini • July 24, 2009 — Friends of the San Francisco Estuary meeting — Member Menesini (stipend). President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 8. ENGINEERING a. Authorize the General Manager to sign the contract with Contra Costa Clean Water Program allowing Source Control to continue conducting storm water inspections in nine of the central county cities. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to sign the contract with Contra Costa Clean Water Program allowing Source Control to continue conducting storm water inspections-in nine of the central county cities. August 6, 2009 Board Agenda Page 7 b. Authorize the General Manager to sign a transition agreement with the City of Walnut Creek for Source Control to conduct storm water inspection and transition services for 90 days. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to sign a transition agreement with the City of Walnut Creek for Source Control to conduct storm water inspection and transition services for 90 days. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 21, 2009 and authorize the General Manager under Public Contract Code 22050(b) to continue with emergency repairs on the recycled water pipeline at Grayson Creek in Martinez, if work has not been completed. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive report on emergency and continue authorization for emergency repairs by 4 /5th vote of the Board. b. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $206,500 with Manito Construction, Inc. on the Solids Handling Improvements Project, District Project 7260. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a construction contract change order in an amount not to exceed $206,500 with Manito Construction, Inc. on the Solids Handling Improvements Project, District Project 7260. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b), or Conference with Legal Counsel - Anticipated Litigation - initiation of litigation pursuant to Government Code Section 54956.9(c). • One potential case. b. Personnel Matters Pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. August 6, 2009 Board Agenda Page 8 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT August 6, 2009 Board Agenda Page 9 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION AUGUST 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 3 Lucey, Nejedly 3:00 p.m. Tuesday Capital Projects Committee meeting Third Floor Executive Conference Room August 4 McGill, Lucey 3:00 p.m. Thursday Board Meeting Board Room August 6 Board of Directors 2:00 p.m. August 12 -15 California Association of Sanitation Agencies San Diego, California CASA Conference Wednesday Household Hazardous Waste Committee Meeting Third Floor Executive Conference Room August 19 Menesini, Nejedly 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 31 Lucey, Nejedly 3:00 p.m. SEPTEMBER 2009 Thursday Board Meeting Board Room September 3 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 14 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 17 Board of Directors 2:00 p.m. September 21 -24 California Special Districts Association (CSDA) Indian Wells, California Annual Conference and Exhibitor Showcase Thursday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 28 Lucey, Nejedly 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 7/21/09