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Home My WebLink About7/2/2009 AGENDACentral Contra BOARD MEETING AGENDA Board Room Thursday July 2, 2009 2:00 p.m. Sanitary District INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: .IAMI,'S A. NEIEDLY Preddew MICHAEI. R. McfilLL Nm&d t 1W, 7'em BARBARA 1). H(XKB7T GERALD R. LUCEY MARIO M. MINI VAR PHONE: (925) 228 -9500 FAX: (925- 676 -7211 www.centralsan.ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda maybe referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper July 2, 2009 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Recognize Todd Smithey on his promotion to Accountant. • Recognize Robert Maroon on his promotion to Plant Operator II. • Recognize David Martinez on his promotion to Plant Operator II. • Recognize Michelle Edwards on her promotion to Plant Operator I. Staff Recommendation: Recognize promoted employees. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation of the Comprehensive Annual Financial Report (CAFR) award for the Fiscal Year ended June 30, 2008. (1 minute staff presentation.) Staff Recommendation: Controller Debbie Ratcliff will present the award. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated July 2, 2009. Reviewed by Budget and Finance Committee. b. Receive May 2009 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of June 4, 2009 Board meeting. d. Adopt a resolution confirming publication of a summary of District Ordinance 254 — adopting an uncodified schedule of capacity fees, rates and charges in accordance with Chapter 6.12 of the Central Contra Costa Sanitary District Code. July 2, 2009. Board Agenda Page 3 e. Adopt a resolution confirming publication of a summary of District Ordinance 255 — adopting an uncodified schedule of environmental and development - related rates and charges in accordance with Chapter 6.30 of the Central Contra Costa Sanitary District Code. f. Adopt a resolution accepting an offer of dedication for an easement from Shapell Industries in the Dougherty Valley area of San Ramon, Job 5864 — Parcel 1; and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication for an easement from Rainbow Investors in Pleasant Hill shown on the recorded final map of Subdivision 8896, Job 5899 — Parcel 2; and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution authorizing staff to execute and record agreements and promissory note releases under the One -Year Connection Fee Payment Deferral Pilot Program. Advise the Board of the closeout of the Treatment Plant Site Improvements, District Project 7251. Authorize the General Manager to enter into agreements with cities for the Source Control Section to conduct limited storm water inspection services while the agreement with the Contra Costa Clean Water Program is being processed. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Bid Results for Calendar Year 2009. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. Counsel for the District 1) Legal Update. (Memo provided - No presentation is planned; Counsel will be available to answer questions.) Staff Recommendation: Receive the update. July 2, 2009 Board Agenda Page 4 C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • June 22, 2009 — Outreach Committee meeting — Members Hockett (stipend) and McGill (stipend). • June 26, 2009 —Human Resources Committee meeting —Members Hockett (stipend) and Lucey (stipend). • June 30, 2009 — Contra Costa Council Update on Washington and Stimulus Package, Speaker Congressman Jerry McNerney — Member Hockett (expenses). Member Lucey • June 29, 2009 —Budget and Finance Committee meeting —Member Lucey (stipend) and President Nejedly (stipend). Member McGill • June 30, 2009 — Contra Costa Council Update on Washington and Stimulus Package, Speaker Congressman Jerry McNerney — Member McGill (expenses). Member Menesini President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) R RI July 2, 2009 Board Agenda Page 5 ENGINEERING a. Adopt a resolution confirming and levying final assessments for five Alhambra Valley Assessment Districts (AVADs): Trunk Sewer 2007 -1, Gordon /Millthwait .2007 -2, Reliez Valley 2007 -3, Monteira 2007 -4, and Quail 2007 -6; and authorize staff to record a Notice of Assessment with the Contra Costa County Recorder. Establish August 6, 2009 at 2:00 p.m. as the date and time for a public hearing on placing these AVAD assessments on the Contra Costa County tax roll. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a resolution confirming and levying final assessments for five Alhambra Valley Assessment Districts (AVADs): Trunk Sewer 2007 -1, Gordon /Millthwait 2007 -2, Reliez Valley 2007 -3, Monteira 2007 -4, and Quail 2007 -6; and authorize staff to record a Notice of Assessment with the Contra Costa County Recorder. Establish August 6, 2009 at 2:00 p.m. as the date and time for a public hearing on placing these AVAD assessments on the Contra Costa County tax roll. HUMAN RESOURCES Adopt a Memorandum of Understanding between the District and the Employees Association, Public Employees' Union, Local One effective July 2, 2009 through April 17, 2012. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt a Memorandum of Understanding between the District and the Employees' Association, Public Employees' Union, Local One effective July 2, 2009 through April 17, 2012. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 21, 2009 and authorize the General Manager under Public Contract Code 22050(b) to continue with emergency repairs on the recycled water pipeline at Grayson Creek in Martinez; if work has not been completed. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive report and continue authorization for emergency repairs by 4 /5th vote of the Board. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS July 2, 2009 Board Agenda Page 6 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves. Employee Organizations: Employees' Association, Public Employees' Union, Local One. b. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a): • Matthew Parkinen v. Central Contra Costa Sanitary District, Contra Costa County Superior Court Case No. C09- 01511. C. Personnel Matters Pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT July 2, 2009 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION JUNE 2009 Friday Human Resources Committee Meeting Third Floor Executive Conference Room June 26 Hockett, Lucey 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 29 Lucey, Nejedly 3:00 p.m. JULY 2009 Thursday Board Meeting Board Room July 2 Board of Directors 2:00 p.m. Monday Household Hazardous Waste Committee Meeting Third Floor Executive Conference Room July 6 Menesini, Nejedly 3:00 p.m. Thursday Recycled Water Committee Meeting Third Floor Executive Conference Room July 9 Hockett, McGill 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 13 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room July 16 Board of Directors 2:00 p.m. Monday California Special Districts Association, Contra Pleasant Hill Community Center July 20 Costa County Chapter Meeting 320 Civic Drive 10:00 a.m. Hockett Pleasant Hill, California AUGUST 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 3 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room August 6 Board of Directors 2:00 p.m. August 12 -15 California Association of Sanitation Agencies San Diego, California CASA Conference Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 31 Lucey, Nejedly 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 6/26/09