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HomeMy WebLinkAbout6/18/2009 AGENDAOIL, Central Contra Costa Sanitary District BOARD MEETING AGENDA BOARD OF DIRECTORS: JAMES A. NEJEDLY President INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. MICHAEL R. McGILL Room Board Room President Pro Tem Thursday BARER D. LUCEY June 18, 2009 MgRI°MMENESINI 2:00 p.m. (925) 228 -9500 www centralsan. org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. June 18, 2009 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Staff Engineer, Richard Foss. • Recognize Don Parker on his promotion to Electrical Shop Supervisor. Staff Recommendation: Welcome newly -hired employee and recognize promoted employee. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation of Safety Suggestion of the Year Award for 2008 to Bob Yates, Maintenance Technician III, from the Mechanical and Machine Shop. (5 minute staff presentation.) Staff Recommendation: Following the report, President Nejedly will present the award. b. Presentation of Pipe Users Group (PUG) Appreciation Plaque by Jonathan Lee, Chairman of the Northern California Pipe Users Group. (5 minute staff presentation.) Staff Recommendation: Accept the award. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated June 18, 2009. Reviewed by Budget and Finance Committee. b. Approve minutes of May 21, 2009 Board meeting. C. Accept the contract work for the Treatment Plant Site Improvements, District Project 7251, completed by Lister Construction, Inc., and authorize filing of the Notice of Completion. June 18, 2009 Board Agenda Page 3 d. Accept the contract work for the Danville Sewer Renovations, Phase 2, District Project 5954, completed by McNamara and Smallman Construction, and authorize filing of the Notice of Completion. e. Advise the Board of the closeout of the Aeration Air Renovations, Phase 1, District Project 7207. Advise the Board of the closeout of the Walnut Creek Sewer Renovations, Phase 6, District Project 5972. g. Advise the Board of the closeout of the Ultraviolet Disinfection Expansion Project, District Project 7240. h. Advise the Board of the closeout of the Camino Pablo Trunk Sewer Improvement and Flush Kleen Force Main Renovation Project, District Project 5946 -5949. Advise the Board of the closeout of the South Orinda Sewer Renovations, Phase 3, District Project 5985. Advise the Board of the closeout of the Service Air System Improvements, District Project 7210. k. Advise the Board of the closeout of ten Capital Improvement Projects. Authorize the General Manager to execute a technical consulting services agreement with a cost ceiling of $80,000 with KTA- Tator, Inc. to assess the condition of existing coatings on equipment, tanks, structural supports, and piping within the treatment plant for the Treatment Plant Protective Coatings, Phase 4, District Project 7247. M. Authorize the General Manager to renew insurance coverage for excess liability, pollution legal liability (Household Hazardous Waste), and employment practices liability as quoted with expiring terms and conditions, to renew property coverage at rates not to exceed a 15 percent increase or $105,000 and to renew and report final Workers' Compensation premiums to the Budget and Finance Committee upon receipt. Reviewed by Budget and Finance Committee. n. Adopt a resolution accepting a grant of easement from Contra Costa County on the lands commonly referred to as Buchanan Fields Golf Course (APNs 125 - 010 -022 and 125 - 010 -023), and authorize staff to record documents with the Contra Costa County Recorder. June 18, 2009 Board Agenda Page 4 5. HEARINGS a. Conduct a public hearing on a proposed uncodified ordinance to establish reimbursement fees applicable to properties which could connect to Jobs 5684, 5855, 6435, and 6453. (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the public hearing. Adopt the uncodified ordinance to establish reimbursement fees applicable to properties which could connect to Jobs 5684, 5855, 6435, and 6453. b. Conduct a public hearing to consider adopting a resolution approving a Negative Declaration and District Annexation 167A — North Gate (District Annexation 167 -1 and 167 -7). (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the public hearing. Adopt the resolution approving a Negative Declaration and District Annexation 167A — North Gate (District Annexation 167 -1 and 167 -7). 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 7. BIDS AND AWARDS a. Award a construction contract in the amount of $1,314,125 to Precision Engineering, Inc., the lowest responsive bidder for the Lafayette Sewer Renovations, Phase 6, District Project 5958; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Precision Engineering, Inc.; and authorize the General Manager to execute the contract documents as recommended. 8. REPORTS a. General Manager 1) CASA's Private Sewer Lateral Legislation Update. (5 minute staff presentation.) 2) Landfill Gas Update. (5 minute staff presentation.) June 18, 2009 Board Agenda Page 5 3) Receive direction from the Board on requested financial support for California Association of Sanitation Agencies (CASA) in City of Vacaville NPDES Permit Case. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District C•�:=TTI►TiCai'�1.•T -i 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • June 4, 2009 – Contra Costa County Mayors' Conference – Member Hockett (expenses). Member Lucey • June 15, 2009 - Budget and Finance Committee meeting – Member Lucey (stipend) and President Nejedly (stipend). Member McGill Member Menesini President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) June 18, 2009 Board Agenda Page 6 9. HUMAN RESOURCES a. Adopt a Memorandum of Understanding between the District and the CCCSD Management Group effective June 18, 2009 through April 17, 2012. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt a Memorandum of Understanding between the District and the CCCSD Management Group effective June 18, 2009 through April 17, 2012. 10. CORRESPONDENCE a. Receive letter dated June 4, 2009 from Contra Costa Water District Board President Joseph L. Campbell regarding Recycled Water Meeting — Progress Review. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive letter. b. Receive letter dated June 8, 2009 from Steven M. Savage requesting formation of a Contractual Assessment District (CAD) for Sunnybrook Road in Alamo. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive letter. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 21, 2009 and authorize the General Manager under Public Contract Code 22050(b) to continue with emergency repairs on the recycled water pipeline at Grayson Creek in Martinez, if work has not been completed. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive report and continue authorization for emergency repairs by 4 /5t" vote of the Board. 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas. Employee Organizations: Employees' Association, Public Employees' Union, Local One. June 18, 2009 Board Agenda Page 7 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT June 18, 2009 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION JUNE 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 15 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 18 Board of Directors 2:00 p.m. Monday Outreach Committee Meeting Third Floor Executive Conference Room June 22 Hockett, McGill 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 29 Lucey, Nejedly 3:00 p.m. JULY 2009 Wednesday Recycled Water Committee Meeting Third Floor Executive Conference Room July 1 Hockett, McGill 3:00 p.m. Thursday Board Meeting Board Room July 2 Board of Directors 2:00 p.m. Monday Household Hazardous Waste Committee Meeting Third Floor Executive Conference Room July 6 Menesini, Nejedly 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 13 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room July 16 Board of Directors 2:00 p.m. Monday California Special Districts Association, Contra Pleasant Hill Community Center July 20 Costa County Chapter Meeting 320 Civic Drive 10:00 a.m. Hockett Pleasant Hill, California Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California.