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Home My WebLink About6/4/2009 AGENDACentral Contra BOARD MEETING AGENDA Board Room Thursday June 4, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC Sanitary District BOARD OF DIRECTORS: JAMES A. NEJEDLY President MICHAEL R. M, GILL P ... idew Pro I,. BARBARA D HOCKETT GERALD R. LHCEY MARIO M MENESINI (925) 228 -9500 www.centralsaii.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of.the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Recycled Paper June 4, 2009 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated June 4, 2009. Reviewed by Budget and Finance Committee. b. Receive April 2009 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of May 7, 2009 Board meeting. d. Adopt a resolution accepting a grant of easement from Contra Costa County on the lands commonly referred to as Buchanan Fields Golf Course (APNs 125 - 010 -022 and 125 - 010 -023), and authorize staff to record documents with the Contra Costa County Recorder. 4. HEARINGS a. Conduct a public hearing on the adoption of a resolution directing that the Fiscal Year 2009 -2010 Capacity Use Charges, the Fiscal Year 2009 -2010 Assessments for Contractual Assessment Districts, and Delinquent Charges be placed on the Contra Costa County Tax Roll for collection. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct the public hearing. Adopt a resolution directing that the Fiscal Year 2009 -2010 Capacity Use Charges, the Fiscal Year 2009 -2010 Assessments for Contractual Assessment Districts, and Delinquent Charges be placed on the Contra Costa County Tax Roll for collection by 4 /5t" vote of the Board. b. Conduct public hearings on the following matters. Reviewed by Budget and Finance Committee: (10 minute staff presentation.) (1) Public hearing to consider approving and adopting the Fiscal Year 2009- 2010 Operations and Maintenance Budget, Debt Service Fund Budget, and the Self- Insurance Fund Budget, and to consider adopting an June 4, 2009 Board Agenda Page 3 uncodified ordinance establishing the Fiscal Year 2009 -2010 Sewer Service Charge rate increase of $10 for a total Sewer Service Charge at $321 per residential unit. Staff Recommendation (Motion Required): Conduct the public hearing. Take the following actions: Approve and adopt the Fiscal Year 2009 -2010 Operations and Maintenance Budget, Debt Service Fund Budget, and Self Insurance Fund Budget; and Adopt an uncodified ordinance establishing the Fiscal Year 2009 -2010 Sewer Service Charge rate increase of $10, for a total Sewer Service Charge of $321 per Residential Unit Equivalent by 4 /5th vote of the Board. (2) Public hearing to consider adopting a resolution placing current Sewer Service Charges on the Contra Costa County Tax Roll for collection. Staff Recommendation (Motion Required): Conduct the public hearing. Adopt a resolution authorizing collection of the Fiscal Year 2009 -2010 Sewer Service Charges on the County Tax Roll by 4 /5th vote of the Board. C. Conduct a public hearing to consider approving and adopting the Capital Improvement Budget for Fiscal Year 2009 -2010 and the 2009 Ten -Year Capital Improvement Plan; approving the 2009 Capital Improvement Plan; approving and adopting the Fiscal Year 2009 -2010 Capital Improvement Budget for inclusion in the Fiscal Year 2009 -2010 District Budget; and making the finding that these documents are exempt from the California Environmental Quality Act (CEQA). (10 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the public hearing and take the following actions: • Approve and adopt the Fiscal Year 2009 -2010 Capital Improvement Budget and the 2009 Ten -Year Capital Improvement Plan; • Approve the 2009 Capital Improvement Plan; • Approve and adopt the Fiscal Year 2009 -2010 Capital Improvement Budget for inclusion in the Fiscal Year 2009 -2010 District Budget; • Find that the documents are exempt from CEQA. June 4, 2009 Board Agenda Page 4 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Award a construction contract in the amount of $619,000 to California Trenchless, Inc., the lowest responsive bidder for the Northern Pumping Station Upgrades, District Project 5971; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; authorize the General Manager to execute agreement amendments with Lee & Ro, Inc. and Dodson Psomas for $25,000 and $35,000, respectively. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to California Trenchless, Inc.; authorize the General Manager to execute the contract documents as recommended; and authorize the General Manager to execute agreement amendments with Lee & Ro, Inc. and Dodson Psomas for $25,000 and $35,000, respectively. 7. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Novato Sanitary District Update. Staff Recommendation: Receive the report. C. Secretary of the District C•�:=TTI►TiCai'�1.•T -i 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. June 4, 2009 Board Agenda Page 5 Member Hockett • June 2, 2009 — Human Resources Committee meeting — Member Hockett (stipend) and Member Lucey (stipend). • June 3, 2009 — Contra Costa Council Annual Installation Dinner — Member Hockett (expenses). Member Lucey June 1, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill June 3, 2009 — Contra Costa Council Annual Installation Dinner — Member McGill (expenses). Member Menesini • June 2, 2009 — Meeting with Martinez City Manager Phil Vince and Martinez City Council Vice Mayor Mike Menesini — Member Menesini (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 8. ENGINEERING a. Adopt a resolution finding that special circumstances require modification, suspension, and relief from application of District Code Section 6.08.040 and Subsection 6.12.030D pertaining to the time for payment of connection fees; and approving a one -year pilot program allowing deferred payment of connection fees for new homes and new buildings constructed on vacant parcels. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) June 4, 2009 Board Agenda Page 6 Staff Recommendation (Motion Required): Adopt a resolution finding that special circumstances require modification, suspension, and relief from application of District Code Section 6.08.040 and Subsection 6.12.030D pertaining to the time for payment of connection fees; and approving a one -year pilot program allowing deferred payment of connection fees for new homes and new buildings constructed on vacant parcels. 9. HUMAN RESOURCES a. Adopt a Memorandum of Understanding between the District and the Management Support /Confidential Group effective June 4, 2009 through April 17, 2012. Reviewed by Human Resources Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt a Memorandum of Understanding between the District and the Management Support /Confidential Group effective June 4, 2009 through April 17, 2012. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 21, 2009 and authorize the General Manager under Public Contract Code 22050(b) to continue with emergency repairs on the recycled water pipeline at Grayson Creek in Martinez by C. Overaa, if work has not been completed. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive report and continue authorization for emergency repairs by 4 /5t" vote of the Board. 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Group. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT June 4, 2009 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION JUNE 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 1 Lucey, Nejedly 3:00 p.m. Tuesday Human Resources Committee Meeting Third Floor Executive Conference Room June 2 Hockett, Lucey 3:00 p.m. Thursday Board Meeting Board Room June 4 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 15 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 18 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 29 Lucey, Nejedly 3:00 p.m. JULY 2009 Thursday Board Meeting Board Room July 2 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 13 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room July 16 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 5/22/09