HomeMy WebLinkAbout5/21/2009 AGENDAKlemm, I 1 —
Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553 -4392
:t•'1 MEETING BOARD OF DIRECTORS:
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The
Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of
Directors or the public prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard
when the President calls for comments from the audience, except on public hearing items previously heard and
closed to public comment. The President may specify the number of minutes each person will be permitted to speak
based on the number of persons wishing to speak and the time available. After the public has commented, the item
is closed to further public comment and brought to the Board for discussion and action. There is no further
comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may
address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on
a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez.
Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board
are also available for public inspection at the Reception. During the meeting, information and supporting materials
are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those
with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary
of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
® Recycled Paper
JAMBS A. NEJEDLY
r
AGENDA
President
MICHAEL R. McGILL
President Pro Tem
Board Room
BARBARA D. HOCKEl %'
Thursday
GERALD R. LUCEY
May 21, 2009
MARIO M. M&NESINI
2:00 p.m.
(925) 228 -9500
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The
Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of
Directors or the public prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard
when the President calls for comments from the audience, except on public hearing items previously heard and
closed to public comment. The President may specify the number of minutes each person will be permitted to speak
based on the number of persons wishing to speak and the time available. After the public has commented, the item
is closed to further public comment and brought to the Board for discussion and action. There is no further
comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may
address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on
a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez.
Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board
are also available for public inspection at the Reception. During the meeting, information and supporting materials
are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those
with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary
of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
® Recycled Paper
May 21, 2009 Board Agenda
Page 2
ROLL CALL
a. Pledge of Allegiance to the Flag.
2. PUBLIC COMMENTS
3. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve expenditures dated May 21, 2009. Reviewed by Budget and Finance
Committee.
b. Establish June 18, 2009 at 2:00 p.m. as the date and time for a public hearing on
proposed reimbursement fees for the properties which could connect to Job
5855, Canon Drive, Orinda; Job 5684, Crest View Court, Orinda; Job 6435,
Ramon Court, Danville; and Job 6453, Cherry Lane, Walnut Creek.
C. Establish June 18, 2009 at 2:00 p.m. as the date and time for a public hearing to
consider adopting a Negative Declaration for District Annexation 167 -1 and 167 -7
— North Gate.
d. Accept the contract work for the Dissolved -Air Flotation Thickeners (DAFT)
Polymer System Improvements, District Project 7258, completed by DW
Nicholson Corporation, and authorize filing of the Notice of Completion.
e. Adopt a Resolution of Application requesting that Contra Costa Local Agency
Formation Commission (LAFCO) initiate proceedings to annex ten separate
areas to the District (District Annexation 174), and find that the annexation of
each property in Annexation Areas 174 -1 through 174 -10 is exempt from CEQA
under District CEQA Guidelines Section 15319.
Adopt a resolution authorizing the President of the Board of Directors and the
Secretary of the District to execute a grant of easement to PG &E on the
wastewater treatment plant site, APN 159 - 140 -057, and authorize staff to record
documents with the Contra Costa County Recorder.
g. Adopt resolutions accepting a grant of easement from Micah and Bristol Nash,
District Project 4985, Parcel R -25; authorizing execution of a quitclaim deed to
property owners at 1572 Ruth Drive, Pleasant Hill, District Project 4985, Parcel
25; and authorize staff to record documents with the Contra Costa County
Recorder.
May 21, 2009 Board Agenda
Page 3
h. Adopt a resolution to authorizing the President of the Board of Directors and the
Secretary of the District to execute a Consent to Common Use Agreement with
East Bay Municipal Utility District (EBMUD) to permit a compatible use over a
District easement, Miner Road, Orinda, District Project 1572, Parcel 144, APN
263- 020 -019 (portion of); and authorize staff to record documents with the Contra
Costa County Recorder.
Authorize supplemental funds of $150,000, from the Sewer Construction Fund,
for the 2008 -2009 Recycled Water Program Capital Improvement Budget.
Approval recommended by Recycled Water Committee.
Authorize the General Manager to execute a renewal of the interagency
partnership agreement with Mountain View Sanitary District (MVSD) to provide
support for MVSD's Pollution Prevention Program, including Source Control
inspections and preparation of the MVSD Pollution Prevention Report, for two
years through fiscal year 2010 -11 for total potential billings to MVSD of $44,000
over the two -year period.
k. Authorize the General Manager to execute an amendment to an existing
professional services agreement with Dodson Psomas, Inc., in the amount of
$25,000, with a cost ceiling of $74,891 for the Sleepy Hollow Improvements,
District Project 5960.
4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
5. BIDS AND AWARDS
a. Award a construction contract in the amount of $152,820 to Best Contracting
Services, Inc., the lowest responsive bidder for the construction of the
Headworks and Mechanical Shop Roofs, District Project 7211; find that the
project is exempt from California Environmental Quality Act (CEQA); and
authorize the General Manager to execute the contract documents subject to
submittal requirements. (No presentation is planned, staff will be available to
answer questions.)
Staff Recommendation (Motion Required): Find that the project is exempt
from CEQA; award a construction contract to Best Contracting Services,
Inc.; and authorize the General Manager to execute the contract documents
as recommended.
b. Award a construction contract in the amount of $238,796.50 to Insituform
Technologies, Inc., the lowest responsive bidder for the Miner Road Trunk Sewer
Improvement, District Project 5951; find that the project is exempt from California
Environmental Quality Act (CEQA); and authorize the General Manager to
execute the contract documents subject to submittal requirements.
(No presentation is planned, staff will be available to answer questions.)
May 21, 2009 Board Agenda
Page 4
Staff Recommendation (Motion Required): Find that the project is exempt
from CEQA; award a construction contract to Insituform Technologies,
Inc.; and authorize the General Manager to execute the contract documents
as recommended.
C. Award a construction contract in the amount of $3,791,400 to Manito
Construction, Inc., the lowest responsive bidder for the Solids Handling
Improvements, District Project 7260; find that the project is exempt from
California Environmental Quality Act (CEQA); authorize the General Manager to
execute the contract documents subject to submittal requirements; and authorize
the General Manager to execute an amendment to an existing professional
services agreement not to exceed $390,000 with Brown and Caldwell for a total
contract amount of $957,304. (5 minute staff presentation.)
Staff Recommendation (Motion Required): Find that the project is exempt
from CEQA; award a construction contract to Manito Construction;
authorize the General Manager to execute the contract documents as
recommended; and authorize the General Manager to execute an
amendment to an existing professional services agreement not to exceed
$390,000 with Brown and Caldwell for a total contract amount of $957,304.
6. REPORTS
a. General Manager
1) State Budget Situation and Impact on CCCSD. (5 minute staff
presentation.)
Staff Recommendation: Receive the report.
2) Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
C. Secretary of the District
C•�Y•fTiLONLYACai'i OT i
1) Board Member reports on future meetings or conferences for which they
will receive the stipend or for which the District will pay their expenses;
recent meetings for which they received the stipend; and meetings or
conferences for which the District paid their expenses.
May 21, 2009 Board Agenda
Page 5
Member Hockett
• May 12, 2009 — Recycled Water Committee meeting — Member
Hockett (stipend) and Member McGill (stipend).
Member Lucey
• May 18, 2009 — Budget and Finance Committee meeting — Member
Lucey (stipend) and Member McGill (Alternate) (stipend).
President Nejedly
• May 11, 2009 — Real Estate Committee meeting — President Nejedly
(stipend) and Member Hockett (stipend).
Member McGill
Member Menesini
Staff Recommendation: Receive the reports.
2) Announcements
Staff Recommendation: Receive the announcements.
BREAK:
(Approximately 4 p.m.)
7. ENGINEERING
a. Approve a three -month pilot program to extend the Household Hazardous Waste
facility operating schedule to include Mondays for a total of six days per week
beginning June 1, 2009 and ending August 31, 2009. Approval recommended by
Household Hazardous Waste Committee. (No presentation is planned; staff will
be available to answer questions.)
Staff Recommendation (Motion Required): Approve a three -month pilot
program to extend the Household Hazardous Waste facility operating
schedule to include Mondays for a total of six days per week beginning
June 1, 2009 and ending August 31, 2009. Direct staff to report back to the
Committee with participation and cost data and a recommendation whether
to continue a six day per week operation.
May 21, 2009 Board Agenda
Page 6
8. BUDGET AND FINANCE
a. Receive the Fiscal Year 2009 -2010 Operations and Maintenance Budget and the
Fiscal Year 2009 -2010 Debt Service Fund Budget. Reviewed by Budget and
Finance Committee. (10 minute staff presentation.)
Staff Recommendation: Receive the Fiscal Year 2009 -2010 Operations and
Maintenance Budget and the Fiscal Year 2009 -2010 Debt Service Fund
Budget. Provide staff with comments leading to the approval and adoption
of the Budgets at the June 4, 2009 Board Meeting.
9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
10. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS
11. CLOSED SESSION
a. Conference with labor negotiators pursuant to Government Code Section
54957.6:
District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of
Administration Randall Musgraves, Human Resources Manager Cathryn Freitas,
Secretary of the District Elaine Boehme
Employee Organizations: Employees' Association, Public Employees' Union,
Local One; CCCSD Management Support /Confidential Group (MS /CG);
CCCSD Management Group.
12. REPORT OUT OF CLOSED SESSION
13. ADJOURNMENT
May 21, 2009 Board Agenda
Page 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE /TIME
MEETING /ATTENDEES
LOCATION
MAY 2009
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
May 18
Lucey, McGill (Alternate)
3:00 p.m.
Thursday
Board Meeting
Board Room
May 21
Board of Directors
2:00 p.m.
JUNE 2009
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
June 1
Lucey, Nejedly
3:00 p.m.
Thursday
Board Meeting
Board Room
June 4
Board of Directors
2:00 p.m.
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
June 15
Lucey, Nejedly
3:00 p.m.
Thursday
Board Meeting
Board Room
June 18
Board of Directors
2:00 p.m.
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
June 29
Lucey, Nejedly
3:00 p.m.
Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California.
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