HomeMy WebLinkAbout5/21/2009 AGENDAKlemm, I 1 — Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553 -4392 :t•'1 MEETING BOARD OF DIRECTORS: INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper JAMBS A. NEJEDLY r AGENDA President MICHAEL R. McGILL President Pro Tem Board Room BARBARA D. HOCKEl %' Thursday GERALD R. LUCEY May 21, 2009 MARIO M. M&NESINI 2:00 p.m. (925) 228 -9500 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper May 21, 2009 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated May 21, 2009. Reviewed by Budget and Finance Committee. b. Establish June 18, 2009 at 2:00 p.m. as the date and time for a public hearing on proposed reimbursement fees for the properties which could connect to Job 5855, Canon Drive, Orinda; Job 5684, Crest View Court, Orinda; Job 6435, Ramon Court, Danville; and Job 6453, Cherry Lane, Walnut Creek. C. Establish June 18, 2009 at 2:00 p.m. as the date and time for a public hearing to consider adopting a Negative Declaration for District Annexation 167 -1 and 167 -7 — North Gate. d. Accept the contract work for the Dissolved -Air Flotation Thickeners (DAFT) Polymer System Improvements, District Project 7258, completed by DW Nicholson Corporation, and authorize filing of the Notice of Completion. e. Adopt a Resolution of Application requesting that Contra Costa Local Agency Formation Commission (LAFCO) initiate proceedings to annex ten separate areas to the District (District Annexation 174), and find that the annexation of each property in Annexation Areas 174 -1 through 174 -10 is exempt from CEQA under District CEQA Guidelines Section 15319. Adopt a resolution authorizing the President of the Board of Directors and the Secretary of the District to execute a grant of easement to PG &E on the wastewater treatment plant site, APN 159 - 140 -057, and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt resolutions accepting a grant of easement from Micah and Bristol Nash, District Project 4985, Parcel R -25; authorizing execution of a quitclaim deed to property owners at 1572 Ruth Drive, Pleasant Hill, District Project 4985, Parcel 25; and authorize staff to record documents with the Contra Costa County Recorder. May 21, 2009 Board Agenda Page 3 h. Adopt a resolution to authorizing the President of the Board of Directors and the Secretary of the District to execute a Consent to Common Use Agreement with East Bay Municipal Utility District (EBMUD) to permit a compatible use over a District easement, Miner Road, Orinda, District Project 1572, Parcel 144, APN 263- 020 -019 (portion of); and authorize staff to record documents with the Contra Costa County Recorder. Authorize supplemental funds of $150,000, from the Sewer Construction Fund, for the 2008 -2009 Recycled Water Program Capital Improvement Budget. Approval recommended by Recycled Water Committee. Authorize the General Manager to execute a renewal of the interagency partnership agreement with Mountain View Sanitary District (MVSD) to provide support for MVSD's Pollution Prevention Program, including Source Control inspections and preparation of the MVSD Pollution Prevention Report, for two years through fiscal year 2010 -11 for total potential billings to MVSD of $44,000 over the two -year period. k. Authorize the General Manager to execute an amendment to an existing professional services agreement with Dodson Psomas, Inc., in the amount of $25,000, with a cost ceiling of $74,891 for the Sleepy Hollow Improvements, District Project 5960. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. BIDS AND AWARDS a. Award a construction contract in the amount of $152,820 to Best Contracting Services, Inc., the lowest responsive bidder for the construction of the Headworks and Mechanical Shop Roofs, District Project 7211; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Best Contracting Services, Inc.; and authorize the General Manager to execute the contract documents as recommended. b. Award a construction contract in the amount of $238,796.50 to Insituform Technologies, Inc., the lowest responsive bidder for the Miner Road Trunk Sewer Improvement, District Project 5951; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) May 21, 2009 Board Agenda Page 4 Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Insituform Technologies, Inc.; and authorize the General Manager to execute the contract documents as recommended. C. Award a construction contract in the amount of $3,791,400 to Manito Construction, Inc., the lowest responsive bidder for the Solids Handling Improvements, District Project 7260; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute an amendment to an existing professional services agreement not to exceed $390,000 with Brown and Caldwell for a total contract amount of $957,304. (5 minute staff presentation.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Manito Construction; authorize the General Manager to execute the contract documents as recommended; and authorize the General Manager to execute an amendment to an existing professional services agreement not to exceed $390,000 with Brown and Caldwell for a total contract amount of $957,304. 6. REPORTS a. General Manager 1) State Budget Situation and Impact on CCCSD. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District C•�Y•fTiLONLYACai'i OT i 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. May 21, 2009 Board Agenda Page 5 Member Hockett • May 12, 2009 — Recycled Water Committee meeting — Member Hockett (stipend) and Member McGill (stipend). Member Lucey • May 18, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and Member McGill (Alternate) (stipend). President Nejedly • May 11, 2009 — Real Estate Committee meeting — President Nejedly (stipend) and Member Hockett (stipend). Member McGill Member Menesini Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 7. ENGINEERING a. Approve a three -month pilot program to extend the Household Hazardous Waste facility operating schedule to include Mondays for a total of six days per week beginning June 1, 2009 and ending August 31, 2009. Approval recommended by Household Hazardous Waste Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve a three -month pilot program to extend the Household Hazardous Waste facility operating schedule to include Mondays for a total of six days per week beginning June 1, 2009 and ending August 31, 2009. Direct staff to report back to the Committee with participation and cost data and a recommendation whether to continue a six day per week operation. May 21, 2009 Board Agenda Page 6 8. BUDGET AND FINANCE a. Receive the Fiscal Year 2009 -2010 Operations and Maintenance Budget and the Fiscal Year 2009 -2010 Debt Service Fund Budget. Reviewed by Budget and Finance Committee. (10 minute staff presentation.) Staff Recommendation: Receive the Fiscal Year 2009 -2010 Operations and Maintenance Budget and the Fiscal Year 2009 -2010 Debt Service Fund Budget. Provide staff with comments leading to the approval and adoption of the Budgets at the June 4, 2009 Board Meeting. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support /Confidential Group (MS /CG); CCCSD Management Group. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT May 21, 2009 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION MAY 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 18 Lucey, McGill (Alternate) 3:00 p.m. Thursday Board Meeting Board Room May 21 Board of Directors 2:00 p.m. JUNE 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 1 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 4 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 15 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 18 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 29 Lucey, Nejedly 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. ,:7f6][81::