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Home My WebLink About5/7/2009 AGENDAJAMES A. NEJEDLY President AGENDA MICHAEL, R. McG /LL President No Tem Board Room HARBARAD. HOCKE7f GERALD R. LUCF,Y Thursday AIM RIO M. MENESINI May 7, 2009 (925) 228 -9500 2:00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. , All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting. materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled'and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper May 7, 2009 Board Agenda Page 2 1. ROLL CALL , 2. PUBLIC COMMENTS 3. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support/Confidential Group (MS /CG); CCCSD Management Group. REGULAR AGENDA WILL RESUME IMMEDIATELY AFTER CLOSED SESSION (Approximately 2:30 p.m.) 4. PLEDGE OF ALLEGIANCE TO THE FLAG 5. INTRODUCTIONS a. Introduce newly -hired Network Coordinator, Jose Vega. Staff Recommendation: Welcome newly -hired employee. 6. AWARDS AND COMMENDATIONS a. Presentation of California Water Environment Association (CWEA) State -Wide Awards. • Treatment Plant of the Year, Large Category - First Place Award. • Engineering Research Achievement Award for Aeration Air Renovations Project - First Place Award. Staff Recommendation: Receive the awards. 7. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated May 7, 2009. Reviewed by Budget and Finance Committee. May 7, 2009 Board Agenda Page 3 b. Receive March 2009 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of April 2, April 9, and April 16, 2009 Board meetings. d. Approve proposed Board Member conference attendance for Fiscal Year 2009- 2010. e. Adopt resolutions to meet Clean Water State Revolving Fund ( CWSRF) program requirements for funding eligibility for the American Recovery and Reinvestment Act of 2009: 1) Resolution authorizing the General Manager and the Secretary of the District, or their designee, to execute up to seven Financial Assistance Agreements with the State Water Resources Control Board. 2) Resolution dedicating a source of revenue to payment of CWSRF program financing. 3) Seven resolutions stating intent to reimburse moneys provided through CWSRF program financing. Establish June 4, 2009 at 2:00 p.m. as the date and time for a public hearing on the draft Fiscal Year 2009 -2010 Capital Improvement Budget and 2009 Ten -Year Capital Improvement Plan document. g. Establish June 4, 2009 at 2:00 p.m. as the date and time for a public hearing on placing the Fiscal Year 2009 -2010 Capacity Use Charges, the Fiscal Year 2009- 2010 Assessments for Contractual Assessment Districts and the Fiscal Year 2008 -2009 Delinquent Charges on the Contra Costa County Tax Roll. h. Establish June 4, 2009 at 2:00 p.m. as the date and time for a public hearing on the Fiscal Year 2009 -2010 Operations and Maintenance Budget, Debt Service Fund Budget, and the Self- Insurance Fund Budget, and for the establishment of the Fiscal Year 2009 -2010 Sewer Service Charge rates, and on the collection of current Sewer Service Charges and prior year delinquent charges by placing them on the Contra Costa County Tax Roll. 8. HEARINGS a. Conduct a public hearing to consider adopting an uncodified ordinance replacing Exhibit B adopted pursuant to Ordinance 249 entitled "Schedule of Capacity Fees, Rates and Charges" in accordance with District Code Chapter 6.12. Reviewed by Budget and Finance Committee. (Continued from April 16, 2009.) (5 minute staff presentation.) May 7, 2009 Board Agenda Page 4 Staff Recommendation (Motion Required): Conduct the pubic hearing. Adopt uncodified Ordinance No. 254 replacing Exhibit B adopted pursuant to Ordinance 249 entitled "Schedule of Capacity Fees, Rates and Charges" in accordance with District Code Chapter 6.12. b. Conduct a public hearing to consider adopting an uncodified ordinance replacing Exhibit B adopted pursuant to Ordinance 250 entitled "Schedule of Environmental and Development - Related Rates and Charges" in accordance with District Code Chapter 6.30. Reviewed by Budget and Finance Committee. (Continued from April 16, 2009.) (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the public hearing. Adopt uncodified Ordinance No. 255 replacing Exhibit B adopted pursuant to Ordinance 250 entitled "Schedule of Environmental and Development - Related Rates and Charges" in accordance with District Code Chapter 6.30. 9. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 10. BIDS AND AWARDS a. Award a construction contract in the amount of $208,200 to Page Construction Company, the lowest responsive bidder for the construction of the ADA and General Improvements, District Project 8214; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Page Construction Company; and authorize the General Manager to execute the contract documents as recommended. b. Award a construction contract in the amount of $1,124,281 to McNamara & Smallman Construction, Inc., the lowest responsive bidder for the South Orinda Sewer Renovations, Phase 4, District Project 5950; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to McNamara & Smallman Construction, Inc.; and authorize the General Manager to execute the contract documents as recommended. May 7, 2009 Board Agenda Page 5 11. REPORTS a. General Manager 1) Green Update. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • April 20, 2009 — California Special Districts Association, Contra Costa County Chapter Meeting — Member Hockett (stipend). • April 29 to May 2, 2009 — California Association of Sanitation Agencies (CASA) Conference (expenses) and CASA Executive Board Meetings (stipend) — Member Hockett. • May 5, 2009 — Human Resources Committee meeting — Member Hockett (stipend) and Member Lucey (stipend). • May 6, 2009 — Outreach Committee meeting — Member Hockett (stipend) and Member McGill (stipend). Member Lucev • May 4, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). J May 7, 2009 Board Agenda Page 6 Member McGill • April 29 to May 2, 2009 — California Association of Sanitation Agencies (CASA) Conference — Member McGill (expenses). Member Menesini • April 28, 2009 — Household Hazardous Waste Committee meeting — Member Menesini (stipend) and President'Nejedly (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Board Member Requests a) Discussion of possible deferment of Connection Fee payment until occupancy — President Nejedly. (Continued from April 16, 2009.) Staff Recommendation: Discuss item and provide direction to staff if needed. b) Discussion of letter in support of East Bay Municipal Utility District (EBMUD)'s Water Supply Management Program — Member McGill. (Mike Tognolini, Manager of Water Supply Improvements for EBMUD, will be present.) (Continued from April 16, 2009.) Staff Recommendation: Discuss item and provide direction to staff if needed. 3) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 13. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS May 7, 2009 Board Agenda Page 7 14. CLOSED SESSION a. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8: Property: APN 380 - 030 -034, Henry's Wood Farm " District Negotiators: Randall Musgraves and District Counsel Kent Alm; Negotiating Parties: Norma L. Henry and James H. Vernon; Under Negotiation: Price and Terms of Payment. 15. REPORT OUT OF CLOSED SESSION 16. ADJOURNMENT May 7, 2009 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION APRIL 2009 April 29 — May 2 California Association of Sanitation Agencies Napa, California (CASA) Conference Hockett, McGill MAY 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 4 Lucey, Nejedly 3:00 p.m. Tuesday Human Resources Committee Meeting Third Floor Executive Conference Room May 5 Hockett, Lucey 3:00 p.m. Wednesday Outreach Committee Meeting Third Floor Executive Conference Room May 6 Hockett, McGill 3:00 p.m. Thursday Board Meeting Board Room May 7 Board of Directors 2:00 p.m. Tuesday Recycled Water Committee Meeting Third Floor Executive Conference Room May 12 Hockett, McGill 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 18 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room May 21 Board of Directors 2:00 p.m. JUNE 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 1 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 4 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 15 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 18 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 29 Lucey, Nejedly 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 4/27/09