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Home My WebLink About4/2/2009 AGENDAL Central Contra Costa District 1 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228-9500 • www.centralsan.org BOARD MEETING AGENDA Board Room Thursday April 2, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President MICHAEL R. McGILL President Pro Tem BARBARA D. HOCKETT GERALD R. LUCEY MARIO M. MENESINI (925) 228 -9500 www.centra[san.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. A i, Recycled Paper April 2, 2009 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Plant Operator I, Michael Allen. • Introduce newly -hired Plant Operator I, Anthony Fernandez. • Introduce newly -hired Staff Engineer, Samantha Engelage. Staff Recommendation: Welcome newly -hired employees. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated April 2, 2009. Reviewed by Budget and Finance Committee. b. Receive February 2009 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of March 5, 2009 Board meeting. d. Approve Staffing Plan for Fiscal Year 2009 -2010. Approval recommended by Human Resources Committee. e. Authorize hiring of thirty -four students for seasonal employment for Fiscal Year 2009 -2010. Approval recommended by Human Resources Committee. f. Accept the contract work for the Lafayette Sewer Renovation (Phase 5), District Project 5977, completed by K.J. Woods Construction, and authorize filing of the Notice of Completion. g. Accept the contract work for the Walnut Creek Sewer Renovations (Phase 6), District Project 5972, completed by McNamara and Smallman, and authorize filing of the Notice of Completion. April 2, 2009 Board Agenda Page 3 h. Authorize the General Manager to execute a professional engineering services agreement with V &A Consulting Engineers, Inc., with a cost ceiling of $80,000, for the condition assessment of concrete structures under the Treatment Plant Asset Management Plan (District Project 7269). Authorize extension of medical leave of absence without pay for Instrument Technician Kevin Kendall through July 2, 2009. Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi through July 2, 2009. k. Adopt a resolution accepting a grant of easement from Byron E. Allred in the Ulfinian Way neighborhood, Martinez (District Project 5975 — Parcel 3), and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting a grant of easement from Gonsalves and Santucci, Inc., property owner at 2500 Dean Lesher Drive, Concord (District Project 3656 — Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. M. Adopt resolutions accepting grant of easements (District Project 4985 — Parcels R -24, R -27, R -28) and authorizing execution of quitclaim deeds (District Project 4985 — Parcels 24, 27, 28) to property owners in the Ruth and Harriet Drive neighborhood, Pleasant Hill, and authorize staff to record documents with the Contra Costa County Recorder. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. April 2, 2009 Board Agenda Page 4 Member Hockett • March 23, 2009 — Human Resources Committee meeting — Member Hockett (stipend) and Member Lucey (stipend). Member Lucey • March 30, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill ILTA C i i l m a LTA C a OE M@ President Neiedl Staff Recommendation: Receive the reports. 2) Board Member Requests a) Discussion of possible deferment of Connection Fee payment until occupancy — President Nejedly. Staff Recommendation: Discuss item and provide direction to staff if needed. b) Discussion of letter in support of EBMUD's Water Supply Management Program — Member McGill. Staff Recommendation: Discuss item and provide direction to staff if needed. 3) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 6. ADMINISTRATIVE a. Authorize the Secretary of the District to provide public notice of proposed sewer service charge increase of up to $10 for the 2009 -2010 Fiscal Year, effective July 1, 2009. (5 minute staff presentation.) April 2, 2009 Board Agenda Page 5 Staff Recommendation (Motion Required): Authorize the Secretary of the District to provide public notice of proposed sewer service charge increase of up to $10 for the 2009 -2010 Fiscal Year, effective July 1, 2009. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support /Confidential Group (MS /CG); CCCSD Management Group. 10. REPORT OUT OF CLOSED SESSION 11. ADJOURNMENT April 2, 2009 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION MARCH 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 30 Lucey, Nejedly 3:00 p.m. APRIL 2009 Thursday Board Meeting Board Room April 2 Board of Directors 2:00 p.m. Thursday Board Workshop — Capital Improvement Budget/ Board Room April 9 Capital Improvement Plan 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 13 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room April 16 Board of Directors 2:00 p.m. Monday California Special Districts Association, Contra Pleasant Hill Community Center April 20 Costa County Chapter Meeting 320 Civic Drive 6:00 a.m. Hockett Pleasant Hill, California Tuesday Household Hazardous Waste Committee Meeting Third Floor Executive Conference Room April 28 Menesini, Nejedly 3:00 p.m. April 29 — May 2 California Association of Sanitation Agencies Napa, California (CASA) Conference MAY 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 4 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room May 7 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 18 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room May 21 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 3/26/09