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Home My WebLink About3/19/2009 AGENDA�G CenitrraiContra Costa 9rotectinP' Duhlic health and the environment 5019 Imhnff Place. MartinP7 CA 94553 -439 BOARD MEETING BOARD OF DIRECTORS: JAMES A. NEJEDLY President AGENDA Board Room Thursday March 19, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC MICHAEL R. McGILL President Pro Tent BARBARA D. HOCKI7T GERALD R. LUCF.Y MARIO M. MENESINI (925) 228 -9500 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper March 19, 2009 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated March 19, 2009. Reviewed by Budget and Finance Committee. b. Approve minutes of February 19, 2009 Board meeting. C. Establish April 16, 2009 at 2:00 p.m. as the date and time for a public hearing to consider adopting an uncodified ordinance amending Exhibit B to Ordinance 249 entitled "Schedule of Capacity Fees, Rates and Charges." d. Establish April 16, 2009 at 2:00 p.m. as the date and time for a public hearing to consider adopting an uncodified ordinance amending Exhibit B to Ordinance 250 entitled "Schedule of Environmental and Development - Related Rates and Charges." e. Adopt a resolution approving a real property agreement with Dean and Paula Gassoumis, 21 Lost Valley Drive, Orinda (APN 272 - 230 -016; Job 1582 — Parcel 6); find that the project is exempt from California Environmental Quality Act (CEQA); and authorize staff to record documents with the Contra Costa County Recorder. Accept the 2008 Annual Report of the Deferred Compensation Plan Advisory Committee. Reviewed by Budget and Finance Committee. 4. HEARINGS a. Conduct a hearing to consider relinquishment of District sewer at 2700 Mitchell Drive, Walnut Creek (District Job 916, Parcel 1), and adopt resolutions ordering relinquishment of the sewer, authorizing execution of a quitclaim deed for its associated easement to Varian, Inc., and authorize staff to record documents with the Contra Costa County Recorder. (5 minute staff presentation.) March 19, 2009 Board Agenda Page 3 Staff Recommendation: Conduct the hearing. Adopt a resolution ordering relinquishment of the District sewer at 2700 Mitchell Drive, Walnut Creek (District Job 916, Parcel 1); adopt a resolution authorizing execution of a quitclaim deed for its associated easement to Varian, Inc.; and authorize staff to record documents with the Contra Costa County Recorder. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Award a construction contract in the amount of $176,581 to McNamara and Smallman Construction, the lowest responsive bidder for the Danville Sewer Renovations Phase 2, District Project 5954; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Find that the project is exempt from CEQA; award a construction contract to McNamara and Smallman Construction; and authorize the General Manager to execute the contract documents as recommended. 7. REPORTS a. General Manager 1) Report on Alhambra Valley Assessment Districts (AVADS). (10 minute staff presentation.) Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District ;• I. TiL01LVACai'i OT-S'i 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. March 19, 2009 Board Agenda Page 4 Member Hockett • March 5, 2009 — Contra Costa County Mayors' Conference — Member Hockett (expenses). • March 9 -11, 2009 — CASA Legislative Conference — Member Hockett (expenses). Member Lucey • March 17, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill • March 5, 2009 — Contra Costa County Mayors' Conference — Member McGill (expenses). • March 18, 2009 — Capital Projects Committee meeting — Members McGill (stipend) and Lucey (stipend). • March 19, 2009 — Contra Costa Breakfast Club — Member McGill (expenses). Member Menesini President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 8. ENGINEERING a. Authorize the General Manager to terminate the "General Agreement for Recycled Water Between Central Contra Costa Sanitary District and Contra Costa Water District (CCWD) as Amended and Restated (September 2004)." Approval recommended by Recycled Water Committee. (5 minute staff presentation.) March 19, 2009 Board Agenda Page 5 Staff Recommendation (Motion Required): Authorize the General Manager to terminate the "General Agreement for Recycled Water Between Central Contra Costa Sanitary District and Contra Costa Water District as Amended and Restated (September 2004)." b. Adopt a resolution approving five Capital Projects for California Environmental Quality Act (CEQA) purposes to qualify for funding eligibility from the American Recovery and Reinstatement Act of 2009 and direct staff to file a Notice of Exemption with the Contra Costa County Clerk and the State of California under the District's CEQA Guidelines. (10 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a resolution approving five Capital Projects for CEQA purposes and direct staff to file a Notice of Exemption with the Contra Costa County Clerk and the State of California. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support /Confidential Group (MS /CG); CCCSD Management Group. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT March 19, 2009 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION MARCH 2009 Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 17 Lucey, Nejedly 3:00 p.m. Wednesday Capital Projects Committee Third Floor Executive Conference Room March 18 McGill, Lucey 3:00 p.m. Thursday Board Meeting Board Room March 19 Board of Directors 2:00 p.m. Thursday Human Resources Committee Meeting Third Floor Executive Conference Room March 26 Hockett, Lucey 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 30 Lucey, Nejedly 3:00 p.m. APRIL 2009 Thursday Board Meeting Board Room April 2 Board of Directors 2:00 p.m. Thursday Board Workshop — Capital Improvement Budget/ Board Room April 9 Capital Improvement Plan 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 13 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room April 16 Board of Directors 2:00 p.m. April 29 — May 2 California Association of Sanitation Agencies Napa, California (CASA) Conference Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 3/5/09