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HomeMy WebLinkAbout3/5/2009 AGENDACentral Contra Costa Sanitary Distrid Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553 -4392 BOARD BOARD OF DIRECTORS: AGENDA JAMES A. NEJEDLY President MICHAEL R. McGILL President Pro Tim Board Room BARBARA D. HOCKEYT GERALD R. LUCEY Thursday MARIOM MENESINI March 5, 2009 (925) 228 -9500 2:00 p.m. www.centralsamorg INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper March 5, 2009 Board Agenda Page 2 1. ROLL CALL 2. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support /Confidential Group (MS /CG); CCCSD Management Group. REGULAR AGENDA WILL RESUME IMMEDIATELY AFTER CLOSED SESSION (Approximately 2:30 p.m.) 3. PLEDGE OF ALLEGIANCE TO THE FLAG 4. INTRODUCTIONS • Introduce newly -hired Painter Jim Griffis. • Recognize Clint Jackson on his promotion to Shift Supervisor. • Recognize David Clayton on his promotion to Shift Supervisor. Staff Recommendation: Welcome newly -hired employee and recognize promoted employees. 5. PUBLIC COMMENTS 6. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated March 5, 2009. Reviewed by Budget and Finance Committee. b. Receive January 2009 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of February 5, 2009 Board meeting. March 5, 2009 Board Agenda Page 3 7. HEARINGS a. Conduct a hearing to consider an appeal of the staff decision regarding assessment of a $4,923 Capacity Fee for a second residential unit currently under construction at 2156 Granite Drive in Alamo and the property owner Alan Schurr's request for a waiver of the capacity fee due at the time of connection. (5 minute staff presentation.) Staff Recommendation: Hold the hearing. Deny the appeal and the property owner's request for a waiver of the capacity fee. 8. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 9. BIDS AND AWARDS a. Award a construction contract in the amount of $810,000 to C. Overaa & Company, the lowest responsive bidder for the Treatment Plant Piping Renovations, Phase 4, District Project 7216; find that the project is exempt from the California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from the California Environmental Quality Act (CEQA); award a construction contract to C. Overaa & Company; and authorize the General Manager to execute the contract documents as recommended. b. Consider NCCI, Inc.'s bid protest; if bid protest is denied, award a construction contract to the lowest responsive bidder F.D. Thomas, Inc. in the amount of $1,823,101; authorize the General Manager to execute contract documents for the construction of the Aeration Air Renovations (Phase 2), District Project 7274; and find that the project is exempt from the California Environmental Quality Act (CEQA). (5 minute staff presentation.) Staff Recommendation (Motion Required): Find that the project is exempt from the California Environmental Quality Act (CEQA); reject the bid protest; award a construction contract to F.D. Thomas, Inc.; and authorize the General Manager to execute the contract documents as recommended. 10. REPORTS a. General Manager 1) Proposed changes to Fees, Rates and Charges. (5 minute staff presentation.) March 5, 2009 Board Agenda Page 4 2) Update on Financial Workshop. (10 minute staff presentation.) 3) Recycled Water Update. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • February 23, 2009 — Recycled Water Committee meeting — Members Hockett (stipend) and McGill (stipend). • February 24, 2009 — Outreach Committee meeting — Members Hockett (stipend) and McGill (stipend). • February 26, 2009 — Human Resources Committee meeting — Members Hockett (stipend) and Lucey (stipend). Member Lucey • March 2, 2009 — Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill • February 25, 2009 — City of Walnut Creek meeting (stipend). Member Menesini President Neiedl Staff Recommendation: Receive the reports. March 5, 2009 Board Agenda Page 5 4) Announcements Staff Recommendation: Receive the announcements. BREAK. (Approximately 4 p.m.) 11. ENGINEERING a. Authorize the General Manager to execute three professional services agreements totaling $600,000 to provide relief inspectors for the 2009 -2010 construction of Capital Improvement projects with Valley Engineering Group in the amount of $350,000; Vali Cooper & Associates in the amount of $150,000; and the Covello Group in the amount of $100,000. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute professional services agreements with Valley Engineering Group, Vali Cooper & Associates, and the Covello Group as recommended. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 13. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT March 5, 2009 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION MARCH 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 2 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room March 5 Board of Directors 2:00 p.m. March 9 to California Association of Sanitation Agencies Washington, D.C. March 11 (CASA) Legislative Conference Hockett Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 16 Nejedly & Alternate 3:00 p.m. Wednesday Capital Projects Committee Third Floor Executive Conference Room March 18 McGill, Lucey 3:00 p.m. Thursday Board Meeting Board Room March 19 Board of Directors 2:00 p.m. Thursday Human Resources Committee Meeting Third Floor Executive Conference Room March 26 Hockett, Lucey 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 30 Lucey, Nejedly 3:00 p.m. APRIL 2009 Thursday Board Meeting Board Room April 2 Board of Directors 2:00 p.m. Thursday Board Workshop — Capital Improvement Budget/ Board Room April 9 Capital Improvement Plan 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 13 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room April 16 Board of Directors 2:00 p.m. April 29 — May 2 California Association of Sanitation Agencies Napa, California (CASA) Conference Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California.