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HomeMy WebLinkAbout2/19/2009 AGENDA1) Central Contra Costa Sanitary District BOARD MEETING BOARD OFDIRECTORS: February 19, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. JAMES A. NEJEDLY President AGENDA MICHAEL R. McGILL President Pro Tem Board Room BARBARA D.HOCKETT Thursday L4R0 IDLE INI February 19, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. February 19, 2009 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Engineering Technician II Ann McGlibery. Staff Recommendation: Welcome newly -hired employee. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation of Opportunity Junction Plaque - acknowledgement of Central Contra Costa Sanitary District's support of the Job Training and Placement Program. (5 minute staff presentation.) Staff Recommendation: Human Resources Assistant Twila Mullenix will present the award to the Board. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated February 19, 2009. Reviewed by Budget and Finance Committee. b. Receive December 2008 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of January 29, 2009 Board Meeting. d. Adopt a resolution accepting a grant of easement from Margie L. Ford in the Ulfinian Way neighborhood, Martinez (District Project 5975 — Parcel 5), and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt a resolution approving a Real Property Agreement with Residence Inn III, LLC for the Marriott Residence Inn, 1071 Market Place, San Ramon (APN 213- 702 -002; Job 2081 B — Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. f. Accept the 2008 Sewer System Management Plan (SSMP) Annual Audit. February 19, 2009 Board Agenda Page 3 g. Approve Chapter 11 — Communication Program — the final chapter of the State of California mandated Sewer System Management Plan (SSMP). h. Accept 2008 Recycled Water Quality and Distribution Annual Report. Approval recommended by Recycled Water Committee. 5. HEARINGS a. Conduct a hearing to consider relinquishment of a District sewer at 2500 Dean Lesher Drive, Concord (Job 3656, Parcel 1); and adopt resolutions ordering the relinquishment of the sewer and authorizing the execution of a quitclaim deed for its associated easement to the property owners Gonsalves and Santucci, Inc.; and authorize staff to record documents with the Contra Costa County Recorder. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct a hearing to consider relinquishment of a District sewer at 2500 Dean Lesher Drive, Concord (Job 3656, Parcel 1); and adopt resolutions ordering the relinquishment of the sewer and authorizing the execution of a quitclaim deed for its associated easement to the property owners Gonsalves and Santucci, Inc.; and authorize staff to record documents with the Contra Costa County Recorder. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 7. REPORTS a. General Manager 1) Pollution Prevention Report for 2008 and Pollution Prevention Plan for 2009. (5 minute staff presentation.) 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. February 19, 2009 Board Agenda Page 4 Member Hockett • February 5, 2009 Contra Costa Mayors' Conference (expenses). • February 10, 2009 Recycled Water Committee meeting — Members Hockett (stipend) and McGill (stipend). Member Lucey February 17, 2009 Budget and Finance Committee meeting — Member Lucey (stipend) and President Nejedly (stipend). Member McGill • February 5, 2009 Contra Costa Mayors' Conference (expenses). Member Menesini • February 11, 2009 Household Hazardous Waste Committee meeting — Member Menesini (stipend) and President Nejedly (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Hear the announcements. BREAK: (Approximately 4 p.m.) 8. ENGINEERING a. Authorize the General Manager to execute a second amendment to an existing professional services agreement with HDR in the amount of $120,000 for a new contract ceiling of $310,000 for the Electric Blower Renovation Project, District Project 7272. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a second amendment to an existing professional services agreement with HDR in the amount of $120,000 for a new contract ceiling of $310,000 for the Electric Blower Renovation Project, District Project 7272. February 19, 2009 Board Agenda Page 5 b. Authorize the General Manager to execute an amendment to an existing professional services agreement with Complete Project Solutions, Inc. in the amount of approximately $250,000 for a new contract ceiling of $375,900 for the seismic evaluation of District Buildings for the Plant Emergency Preparedness and Response Project, District Project 7267. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an amendment to an existing professional services agreement with Complete Project Solutions, Inc. in the amount of approximately $250,000 for a new contract ceiling of $375,900 for the seismic evaluation of District Buildings for the Plant Emergency Preparedness and Response Project, District Project 7267. 9. BUDGET AND FINANCE a. Receive the 2008 -2009 Operations and Maintenance Budget review for the six months ended December 31, 2008 and projections for the full fiscal year. Reviewed by Budget and Finance Committee. (10 minute staff presentation.) Staff Recommendation: Receive the 2008 -2009 Operations and Maintenance Budget review for the six months ended December 31, 2008 and projections for the full fiscal year. b. 2008 -2009 Capital Improvement Budget Mid -Year Status Report. (5 minute staff presentation.) Staff Recommendation: Receive the 2008 -2009 Capital Improvement Budget Mid -Year Status Report. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. CLOSED SESSION a. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9 (a): • CCCSD, Plaintiff; vs. Gus Kramer, et al., Defendants; Case No. C07- 02402. • Daniel and Eileen Scanlon v. Kandi Kaufman, et al; Lorraine Kaufman v. Daniel Scanlon, et al - Cross - Complaint - Contra Costa County Superior Court Case No. C06- 01976. February 19, 2009 Board Agenda Page 6 • Central Contra Costa Sanitary District v. KB Homes - Contra Costa County Superior Court Case No. CIVMSC08- 02892. b. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8: Property: APN 380 - 030 -034, Henry's Wood Farm District Negotiators: Randy Musgraves and District Counsel Kent Alm; Negotiating Parties: Norma L. Henry and James H. Vernon; Under Negotiation: Price and Terms of Payment. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT February 19, 2009 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION FEBRUARY 2009 Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room February 17 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room February 19 Board of Directors 2:00 p.m. Monday Recycled Water Committee Meeting Third Floor Executive Conference Room February 23 Hockett, McGill 3:30 p.m. Tuesday Outreach Committee Meeting Third Floor Executive Conference Room February 24 Hockett, McGill 3:00 p.m. Thursday Human Resources Committee Meeting Third Floor Executive Conference Room February 26 Hockett, Lucey 3:00 p.m. MARCH 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 2 Lucey, Nejedly 3:00 p.m. Tuesday Recycled Water Committee Meeting Shell Refinery, Martinez March 3 Hockett, McGill 9:00 a.m. Thursday Board Meeting Board Room March 5 Board of Directors 2:00 p.m. March 9 to California Association of Sanitation Agencies Washington, D.C. March 11 (CASA) Legislative Conference Hockett Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 16 Lucey, Nejedly 3:00 p.m. Wednesday Capital Projects Committee Third Floor Executive Conference Room March 18 McGill, Lucey 3:00 p.m. Thursday Board Meeting Board Room March 19 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 30 Lucey, Nejedly 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 2/11/09