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Home My WebLink About01/15/2009 AGENDA11 Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 -9500 • wwmcentralsan.org BOARD MEETING AGENDA Board Room Thursday January 15, 2009 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President MICHAEL R. WGILL President Pro Tem BARBARA D. HOCKETT GERALD R. LUCEY MARIO M. MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. i, Recycled Paper January 15, 2009 Board Agenda Page 2 SPECIAL JOINT MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AND CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Senior Administrative Technician, Christina Gee. • Introduce newly -hired Engineering Technician I, Paul Fuentes. Staff Recommendation: Welcome newly -hired employees. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt a resolution commending Gerald R. Lucey for his service as President of the Central Contra Costa Sanitary District Board of Directors for 2008. Staff Recommendation (Motion Required): Adopt the resolution. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated January 15, 2009. Reviewed by Budget and Finance Committee. b. Receive November 2008 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of December 4, 2008 Board Meeting. d. Adopt a resolution accepting a grant of easement from Sandra L. Bombardier, District Project 5975, Parcel 8, and authorize staff to record documents with the Contra Costa County Recorder. January 15, 2009 Board Agenda Page 3 e. Adopt a resolution confirming publication of a summary of District Ordinance 253 - modifying Titles 1, 2, 5, 6, 9, 10, and 11 and adopting Title 7 of the Central Contra Costa Sanitary District Code. f. Set a public hearing to consider amending District Code Title 2, Administration, Section 2.04.030, Compensation of Board Members. g. Authorize the purchase of an electric forklift for the Plant Operations Department at a cost of $33,000 with funds from the 2008 -2009 Equipment Budget Contingency Account. 5. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District C•�Y•fTiLONLYACai'i OT-- i 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. 2) Board Member reports on recent meetings for which they received the stipend. a) January 7, 2009 Recycled Water Committee meeting - Members Hockett and McGill. b) January 8, 2009 Human Resources Committee meeting - Members Hockett and Lucey. c) January 12, 2009 Budget and Finance Committee meeting - Member Lucey and President Nejedly. d) January 13, 2009 San Ramon Valley Unified School District - High School Recognition Program for Significant Mercury Reduction - Presentation of Award - Member Hockett. e) January 14, 2009 meeting with Mayor of the City of Pleasant Hill - Member McGill. Staff Recommendation: Receive the reports. January 15, 2009 Board Agenda Page 4 3) Board Member reports on recent meetings or conferences for which the District paid their expenses. a) January 8, 2009 Contra Costa County Mayors' Conference hosted by the City of Pittsburg - Members Hockett, McGill, and Menesini. Staff Recommendation: Receive the report. 4) Announcements Staff Recommendation: Receive the announcements. BREAK (Approximately 4 p.m.) 6. ADMINISTRATIVE a. Authorize the General Manager to execute an amendment to the agreement with Red Oak Consulting in the amount of $25,000. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an amendment to the agreement with Red Oak Consulting in the amount of $25,000. 7. ENGINEERING a. Authorize the General Manager to execute a professional engineering services agreement with a cost ceiling not to exceed $300,000 with MWH for as- needed Electrical /Instrumentation support services over a three -year period. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional engineering services agreement with a cost ceiling not to exceed $300,000 with MWH for as- needed Electrical /Instrumentation support services over a three -year period. b. Authorize staff to negotiate agreements with the Orinda Union School District and the City of Orinda for Central Contra Costa Sanitary District to provide operations and maintenance services for the existing Wagner Ranch Pumping Station and for two new pumping stations planned for the Wilder Sports Field in Orinda. (10 minute staff presentation.) January 15, 2009 Board Agenda Page 5 Staff Recommendation (Motion Required): Authorize staff to negotiate agreements with the Orinda Union School District and the City of Orinda for Central Contra Costa Sanitary District to provide operations and maintenance services for the existing Wagner Ranch Pumping Station and for two new pumping stations planned for the Wilder Sports Field in Orinda. C. Authorize the General Manager to execute an agreement with Whitley Burchett & Associates for $77,000 to prepare a feasibility study for the Concord Recycled Water Project, DP 7194, as required to pursue Federal Funding under Title XVI. Approval recommended by Recycled Water Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an agreement with Whitley Burchett & Associates for $77,000 to prepare a feasibility study for the Concord Recycled Water Project, DP 7194, as required to pursue Federal Funding under Title XVI. Approval recommended by Recycled Water Committee. 8. TREATMENT PLANT a. Accept the 2008 National Pollutant Discharge Elimination System Report. (5 minute staff presentation.) Staff Recommendation (Motion Required): Accept the 2008 National Pollutant Discharge Elimination System Report. 9. BUDGET AND FINANCE a. Approve the revised administrative overhead percentage of 178 percent for Fiscal Year 2009 -2010. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the revised administrative overhead percentage of 178 percent for Fiscal Year 2009- 2010. b. Adjourn Special Board Meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. (5 minute staff presentation.) Staff Recommendation: Reconvene as Board of Directors of the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION January 15, 2009 Board Agenda Page 6 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support /Confidential Group (MS /CG); CCCSD Management Group. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT January 15, 2009 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION JANUARY 2009 Wednesday Recycled Water Committee Meeting Third Floor Executive Conference Room January 7 Hockett, McGill 3:00 p.m. Thursday Human Resources Committee Meeting Third Floor Executive Conference Room January 8 Hockett, Lucey 1:00 P.M. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 12 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room January 15 Board of Directors 2:00 p.m. January 21 -24 California Association of Sanitation Agencies Indian Wells, California (CASA) Conference Monday California Special Districts Association, Contra Pleasant Hill Community Center January 26 Costa County Chapter Meeting 320 Civic Drive 10:00 a.m. Hockett Pleasant Hill, California Thursday Board Workshop - Financial Planning Board Room January 29 Board of Directors 2:00 p.m. FEBRUARY 2009 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room February 2 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room February 5 Board of Directors 2:00 p.m. Tuesday Recycled Water Committee Meeting Third Floor Executive Conference Room February 10 Hockett, McGill 3:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room February 17 Lucey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room February 19 Board of Directors 2:00 p.m. Tuesday Outreach Committee Meeting Third Floor Executive Conference Room February 24 Hockett, McGill 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 1/8/09