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HomeMy WebLinkAbout12/04/2008 AGENDAJl Central Contra Costa Sanitary District
5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 -9500 • www.centralsan.mg
BOARD MEETING
AGENDA
Board Room
Thursday
December 4, 2008
2:00 p.m.
INFORMATION FOR THE PUBLIC
BOARD OF DIRECTORS:
GERALD R. LUCEY
President
BARBARA D. HOCKE77'
President Pro Tem
MICHAEL R. McGILL
MARIO M. MENESINI
JAMBS A. NEJEDLY
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The
Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of
Directors or the public prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard
when the President calls for comments from the audience, except on public hearing items previously heard and
closed to public comment. The President may specify the number of minutes each person will be permitted to speak
based on the number of persons wishing to speak and the time available. After the public has commented, the item
is closed to further public comment and brought to the Board for discussion and action. There is no further
comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may
address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on
a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez.
Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board
are also available for public inspection at the Reception. During the meeting, information and supporting materials
are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those
with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary
of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
��/i Recycled Paper
December 4, 2008 Board Agenda
Page 2
ROLL CALL:
a. Pledge of Allegiance to the Flag.
2. PUBLIC COMMENTS:
3. ADMINISTER OATH OF OFFICE TO RE- ELECTED BOARD MEMBERS BARBARA D.
HOCKETT, MARIO M. MENESINI, AND JAMES A. NEJEDLY:
Staff Recommendation: The Secretary of the District will administer the Oath of
Office to the re- elected Board Members (appointed in lieu of election).
4. APPOINTMENT OF NEW PRESIDENT AND PRESIDENT PRO TEM FOR A ONE -
YEAR TERM COMMENCING JANUARY 1, 2009:
Staff Recommendation (Motion Required): Appoint the new President and
President Pro Tern for a one -year term commencing January 1, 2009.
5. CONSENT CALENDAR:
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve expenditures dated December 4, 2008. Reviewed by Budget and
Finance Committee.
b. Receive October 2008 Financial Statements. Reviewed by Budget and Finance
Committee.
C. Approve minutes of November 6, 2008 and November 13, 2008 Board Meetings.
d. Adopt salary range of M -36, $7,694 - $9,352, for classification of Secretary of the
District. Approval recommended by Human Resources Committee.
e. Accept the contract work for Aeration Air Renovations, District Project 7207,
completed by NCCI, Inc., and authorize filing of the Notice of Completion.
Accept the 2008 Wastewater Utility Service Capacity /Demand Report and adopt
a resolution updating the policy (adopted by Resolution 2006 -027) regarding the
provision of wastewater collection, treatment, and disposal services to residential
developments with affordable housing units.
6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER:
December 4, 2008 Board Agenda
Page 3
7. REPORTS:
a. General Manager
1) Capacity Fees Special Studies Update. (5 minute staff presentation.)
2) Household Hazardous Waste Annual Report. (10 minute staff
presentation.)
Staff Recommendation: Receive the reports.
3) Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
1) KB Homes Update. (5 minute Counsel presentation.)
Staff Recommendation: Receive the report.
C. Secretary of the District
C•� •fT i L O I L T A C a i' i l. OE
1) Board Member reports on future meetings or conferences for which they
will receive the stipend or for which the District will pay their expenses.
2) Board Member reports on recent meetings for which they received the
stipend.
a) November 25, 2008 Human Resources Committee Meeting -
President Lucey and Member Menesini.
b) December 1, 2008 Budget and Finance Committee Meeting -
Members McGill and Nejedly.
Staff Recommendation: Receive the reports.
3) Board Member reports on recent meetings or conferences for which the
District paid their expenses.
Staff Recommendation: Receive the reports.
December 4, 2008 Board Agenda
Page 4
4) Announcements
Staff Recommendation: Receive the announcements.
BREAK:
(Approximately 4 p.m.)
8. ENGINEERING:
a. Adopt resolutions accepting grants of easement (District Project 5968 - Parcels
through 23) and authorize the President of the Board of Directors and the
Secretary of the District to execute quitclaim deeds (District Project 1572 -
various parcels) to property owners in the Tarry Lane/Van Tassel Lane
neighborhood, Orinda, and authorize staff to record documents with the Contra
Costa County Recorder. (No presentation is planned; staff will be available to
answer questions.)
Staff Recommendation (Motion Required): Adopt resolutions accepting
grants of easement (District Project 5968 - Parcels 1 through 23) and
authorize the President of the Board of Directors and the Secretary of the
District to execute quitclaim deeds (District Project 1572 - various parcels)
to property owners in the Tarry Lane /Van Tassel Lane neighborhood,
Orinda, and authorize staff to record documents with the Contra Costa
County Recorder.
9. BUDGET AND FINANCE:
a. Approve the Comprehensive Annual Financial Report as of June 30, 2008 for
submission to the Government Finance Officers Association. Reviewed by
Budget and Finance Committee. (No presentation is planned; staff will be
available to answer questions.)
Staff Recommendation (Motion Required): Approve the Comprehensive
Annual Financial Report as of June 30, 2008 for submission to the
Government Finance Officers Association.
10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION:
a. Receive report on emergency declared on November 13, 2008 and authorize the
General Manager under Public Contract Code 22050(1)(b) to continue with
emergency repairs on the creek crossing near Mosswood Drive in Lafayette by
K. J. Woods Construction.
Staff Recommendation (Motion Required): Receive report and continue
authorization for emergency repairs by a 415th vote of the Board.
December 4, 2008 Board Agenda
Page 5
11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS:
12. CLOSED SESSION:
a. Conference with labor negotiators pursuant to Government Code Section
54957.6:
District Negotiators: Director of Administration Randall Musgraves, Human
Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme
Employee Organizations: Employees' Association, Public Employees' Union,
Local One; CCCSD Management Support /Confidential Group (MS /CG);
CCCSD Management Group.
b. Conference with Legal Counsel - existing litigation pursuant to Government Code
Section 54956.9(a) - Daniel and Eileen Scanlon v. Kandi Kaufman, et al; Lorraine
Kaufman v. Daniel Scanlan, et al - Cross - Complaint - Contra Costa Superior
Court No. C06- 01976.
C. Conference with Legal Counsel - existing litigation pursuant to Government Code
Section 54956.9(a) - James L. Talada III and Melody LaBella vs. Central Contra
Costa Sanitary District, et al., Civil Action No. C08 -2771.
d. Conference with Legal Counsel - Anticipated Litigation - significant exposure to
litigation pursuant to Government Code Section 54956(b).
• One potential case.
e. Personnel Matters Pursuant to Section 54957 of the Government Code -
Performance Evaluation for District Counsel.
13. REPORT OUT OF CLOSED SESSION:
14. ADJOURNMENT:
December 4, 2008 Board Agenda
Page 6
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE /TIME
MEETING /ATTENDEES
LOCATION
DECEMBER 2008
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
December 1
McGill, Nejedly
3:00 p.m.
Thursday
Reception recognizing re- elected Board
Multi- Purpose Room
December 4
Members
1:30 p.m.
Thursday
Board Meeting
Board Room
December 4
Board of Directors
2:00 p.m.
Tuesday
Outreach Committee Meeting
Third Floor Executive Conference Room
December 9
Lucey, Menesini
3:00 p.m.
Wednesday
Recycled Water Committee Meeting
Third Floor Executive Conference Room
December 10
McGill, Hockett
3:00 p.m.
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
December 15
McGill, Nejedly
3:00 p.m.
Thursday
Board Meeting
Board Room
December 18
Board of Directors
2:00 p.m.
JANUARY 2009
Wednesday
Recycled Water Committee Meeting
Third Floor Executive Conference Room
January 7
3:00 p.m.
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
January 12
3:00 p.m.
Thursday
Board Meeting
Board Room
January 15
Board of Directors
2:00 p.m.
January 21 -24
California Association of Sanitation Agencies
Indian Wells, California
(CASA) Conference
Thursday
Board Workshop - Financial Planning
Board Room
January 29
Board of Directors
2:00 p.m.
Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California.
11/24/08