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HomeMy WebLinkAbout12/04/2008 AGENDAJl Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 -9500 • www.centralsan.mg BOARD MEETING AGENDA Board Room Thursday December 4, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY President BARBARA D. HOCKE77' President Pro Tem MICHAEL R. McGILL MARIO M. MENESINI JAMBS A. NEJEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ��/i Recycled Paper December 4, 2008 Board Agenda Page 2 ROLL CALL: a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS: 3. ADMINISTER OATH OF OFFICE TO RE- ELECTED BOARD MEMBERS BARBARA D. HOCKETT, MARIO M. MENESINI, AND JAMES A. NEJEDLY: Staff Recommendation: The Secretary of the District will administer the Oath of Office to the re- elected Board Members (appointed in lieu of election). 4. APPOINTMENT OF NEW PRESIDENT AND PRESIDENT PRO TEM FOR A ONE - YEAR TERM COMMENCING JANUARY 1, 2009: Staff Recommendation (Motion Required): Appoint the new President and President Pro Tern for a one -year term commencing January 1, 2009. 5. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated December 4, 2008. Reviewed by Budget and Finance Committee. b. Receive October 2008 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of November 6, 2008 and November 13, 2008 Board Meetings. d. Adopt salary range of M -36, $7,694 - $9,352, for classification of Secretary of the District. Approval recommended by Human Resources Committee. e. Accept the contract work for Aeration Air Renovations, District Project 7207, completed by NCCI, Inc., and authorize filing of the Notice of Completion. Accept the 2008 Wastewater Utility Service Capacity /Demand Report and adopt a resolution updating the policy (adopted by Resolution 2006 -027) regarding the provision of wastewater collection, treatment, and disposal services to residential developments with affordable housing units. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: December 4, 2008 Board Agenda Page 3 7. REPORTS: a. General Manager 1) Capacity Fees Special Studies Update. (5 minute staff presentation.) 2) Household Hazardous Waste Annual Report. (10 minute staff presentation.) Staff Recommendation: Receive the reports. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) KB Homes Update. (5 minute Counsel presentation.) Staff Recommendation: Receive the report. C. Secretary of the District C•� •fT i L O I L T A C a i' i l. OE 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. 2) Board Member reports on recent meetings for which they received the stipend. a) November 25, 2008 Human Resources Committee Meeting - President Lucey and Member Menesini. b) December 1, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. Staff Recommendation: Receive the reports. 3) Board Member reports on recent meetings or conferences for which the District paid their expenses. Staff Recommendation: Receive the reports. December 4, 2008 Board Agenda Page 4 4) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 8. ENGINEERING: a. Adopt resolutions accepting grants of easement (District Project 5968 - Parcels through 23) and authorize the President of the Board of Directors and the Secretary of the District to execute quitclaim deeds (District Project 1572 - various parcels) to property owners in the Tarry Lane/Van Tassel Lane neighborhood, Orinda, and authorize staff to record documents with the Contra Costa County Recorder. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt resolutions accepting grants of easement (District Project 5968 - Parcels 1 through 23) and authorize the President of the Board of Directors and the Secretary of the District to execute quitclaim deeds (District Project 1572 - various parcels) to property owners in the Tarry Lane /Van Tassel Lane neighborhood, Orinda, and authorize staff to record documents with the Contra Costa County Recorder. 9. BUDGET AND FINANCE: a. Approve the Comprehensive Annual Financial Report as of June 30, 2008 for submission to the Government Finance Officers Association. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the Comprehensive Annual Financial Report as of June 30, 2008 for submission to the Government Finance Officers Association. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: a. Receive report on emergency declared on November 13, 2008 and authorize the General Manager under Public Contract Code 22050(1)(b) to continue with emergency repairs on the creek crossing near Mosswood Drive in Lafayette by K. J. Woods Construction. Staff Recommendation (Motion Required): Receive report and continue authorization for emergency repairs by a 415th vote of the Board. December 4, 2008 Board Agenda Page 5 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 12. CLOSED SESSION: a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support /Confidential Group (MS /CG); CCCSD Management Group. b. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a) - Daniel and Eileen Scanlon v. Kandi Kaufman, et al; Lorraine Kaufman v. Daniel Scanlan, et al - Cross - Complaint - Contra Costa Superior Court No. C06- 01976. C. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a) - James L. Talada III and Melody LaBella vs. Central Contra Costa Sanitary District, et al., Civil Action No. C08 -2771. d. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956(b). • One potential case. e. Personnel Matters Pursuant to Section 54957 of the Government Code - Performance Evaluation for District Counsel. 13. REPORT OUT OF CLOSED SESSION: 14. ADJOURNMENT: December 4, 2008 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION DECEMBER 2008 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 1 McGill, Nejedly 3:00 p.m. Thursday Reception recognizing re- elected Board Multi- Purpose Room December 4 Members 1:30 p.m. Thursday Board Meeting Board Room December 4 Board of Directors 2:00 p.m. Tuesday Outreach Committee Meeting Third Floor Executive Conference Room December 9 Lucey, Menesini 3:00 p.m. Wednesday Recycled Water Committee Meeting Third Floor Executive Conference Room December 10 McGill, Hockett 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 15 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 18 Board of Directors 2:00 p.m. JANUARY 2009 Wednesday Recycled Water Committee Meeting Third Floor Executive Conference Room January 7 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 12 3:00 p.m. Thursday Board Meeting Board Room January 15 Board of Directors 2:00 p.m. January 21 -24 California Association of Sanitation Agencies Indian Wells, California (CASA) Conference Thursday Board Workshop - Financial Planning Board Room January 29 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 11/24/08