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Home My WebLink About11/20/2008 AGENDAJl Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 -9500 • www.ceiitralsaii.org BOARD MEETING AGENDA Board Room Thursday November 20, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY President BARBARA D. HOCKETT President Pro Tent JAMES A. NFJF_DLY MICHAEL R. McGILL MA RIO M. MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda which are within their jurisdiction under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. . i, Recycled Paper November 20, 2008 Board Agenda Page 2 ROLL CALL: a. Pledge of Allegiance to the Flag. b. Introductions. Introduce newly -hired Purchasing and Materials Manager Stephanie King. Introduce newly -hired Senior Right -of -Way Agent Kathleen West. Staff Recommendation: Welcome newly -hired employees. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Receive Environmental Protection Agency Large Secondary Treatment Plant Operations and Maintenance Excellence 2008 Clean Water Act Recognition Award. Presented by USEPA Region 9 Director of Water Division, Alexis Strauss. (10 minute presentation.) Staff Recommendation: Receive the Award. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated November 20, 2008. Reviewed by Budget and Finance Committee. b. Approve minutes of October 16, 2008 and October 29, 2008 Board Meetings. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS: a. Consideration of proposed revisions to the District Travel Policy regarding the approval process for Board Member conference attendance and regarding prohibiting the use of private limousines or chauffeured cars for transportation. (Continued from October 16 and November 6, 2008) (No presentation is planned; staff will be available to answer questions.) November 20, 2008 Board Agenda Page 3 Staff Recommendation (Motion Required): Adopt revisions to the District Travel Policy regarding the approval process for Board Member conference attendance, approve the modification prohibiting the use of private limousines or chauffeured cars for transportation, and clarification of receipt requirements. b. Approve revisions to the Collection System Operations Division (CSOD) Administration, Crew and Warehouse Facility Improvements Project (DP 8208). (Continued from November 6, 2008) (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve revisions to the Collection System Operations Division (CSOD) Administration, Crew and Warehouse Facility Improvements Project (DP 8208). 7. REPORTS: a. General Manager 1) Local Agency Formation Commission (LAFCO) update. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. 2) Board Member reports on recent meetings for which they received the stipend. a) October 20, 2008 California Special Districts Association, Contra Costa County Chapter Meeting - Member Menesini. November 20, 2008 Board Agenda Page 4 b) November 12, 2008 Local Agency Formation Commission (LAFCO) Meeting - Member Hockett C) November 17, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. d) November 17, 2008 Award Presentation - CCCSD High School Recognition Program for Significant Mercury Reduction, Martinez Unified School District - Member Menesini. e) November 18, 2008 Real Estate Committee Meeting - Member Nejedly and President Lucey. Staff Recommendation: Receive the reports. 3) Board Member reports on recent meetings or conferences for which the District paid their expenses. a) November 6, 2008 Contra Costa County Mayors' Conference hosted by the City of San Pablo - Member McGill. Staff Recommendation: Receive the report. 4) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 8. ADMINISTRATIVE: a. Authorize the General Manager to execute a contract with DMS for janitorial services not to exceed five years. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a contract with DMS for janitorial services not to exceed five years. November 20, 2008 Board Agenda Page 5 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: a. Receive report on emergency declared on November 13, 2008 and authorize the General Manager under Public Contract Code 22050(1)(b) to continue with emergency repairs on the creek crossing near Mosswood Drive in Lafayette by K. J. Woods Construction. Staff Recommendation: Receive report and continue authorization for emergency repairs by a 415th vote of the Board. 10. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 11. CLOSED SESSION: a. Personnel Matters Pursuant to Section 54957 of the Government Code — Performance Evaluations for General Manager, District Counsel, and Secretary of the District. b. Conference with Legal Counsel on existing litigation pursuant to Section 54956.9(a) of the Government Code - Daniel and Eileen Scanlon v. Kandi Kaufman, et al; Lorraine Kaufman v. Daniel Scanlan, et al - Cross - Complaint - Contra Costa Superior Court No. C06- 01976. C. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a) — James L. Talada III and Melody LaBella vs. Central Contra Costa Sanitary District, et al., Civil Action No. C08 -2771. d. Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to Government Code Section 54956.9(b). • One potential matter. 12. REPORT OUT OF CLOSED SESSION: 13. ADJOURNMENT: November 20, 2008 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION NOVEMBER 2008 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 17 McGill, Nejedly 3:00 p.m. Tuesday Real Estate Committee Meeting Third Floor Executive Conference Room November 18 Nejedly, Lucey 3:00 p.m. Thursday Board Meeting Board Room November 20 Board of Directors 2:00 p.m. Tuesday Human Resources Committee Meeting Third Floor Executive Conference Room November 25 Lucey, Menesini 3:00 p.m. DECEMBER 2008 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 1 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 4 Board of Directors 2:00 p.m. Tuesday Outreach Committee Meeting Third Floor Executive Conference Room December 9 Lucey, Menesini 3:00 p.m. Wednesday Recycled Water Committee Meeting Third Floor Executive Conference Room December 10 McGill, Hockett 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 15 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 18 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 11/7/08