The URL can be used to link to this page

Home My WebLink About11/6/2008 AGENDAJl Central Contra Costa Sanita►v District 5019 Imhoff Place, Martinez, CA 94553-4392 (925) 228 -9500 www.centralsan.org BOARD MEETING AGENDA Board Room Thursday November 6, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY President BARBARA D. HOCKEY!' President Pro Tem MICHAEL R. McGILL MARIO M. MENESINI JAMES A. NEJEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. w %s Recycled Paper November 6, 2008 Board Agenda Page 2 1. ROLL CALL: a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Utility Worker James Alexander. Staff Recommendation: Welcome newly -hired employee. 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated November 6, 2008. Reviewed by Budget and Finance Committee. b. Receive September 2008 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of October 2, 2008 Board Meeting. d. Adopt a resolution establishing regular performance appraisal schedule for Executive Management Team. e. Accept the contract work for the Wet Weather Bypass Improvements (Pre -Load Phase), District Project 7241, completed by Siteworks Construction, Inc., and authorize filing of the Notice of Completion. f. Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi through December 20, 2008. g. Approve revised funding authorization for the 2008 -09 Capital Improvement Budget. Approval recommended by the Capital Projects Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: November 6, 2008 Board Agenda Page 3 5. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS: a. Consideration of proposed revisions to the District Travel Policy regarding the approval process for Board Member conference attendance and regarding prohibiting the use of private limousines or chauffeured cars for transportation. (Continued from October 16, 2008) (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt revisions to the District Travel Policy regarding the approval process for Board Member conference attendance, approve the modification prohibiting the use of private limousines or chauffeured cars for transportation, and clarification of receipt requirements. 6. REPORTS: a. General Manager 1) Internal Audit Report. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. 2) Board Member reports on recent meetings for which they received the stipend. a) October 20, 2008 California Special Districts Association, Contra Costa County Chapter Meeting - Member Menesini. b) October 21, 2008 Outreach Committee Meeting - President Lucey and Member Menesini. November 6, 2008 Board Agenda Page 4 C) October 22, 2008 Real Estate Committee Meeting - Member Nejedly and President Lucey. d) October 28, 2008 Capital Projects Committee Meeting - Members Menesini and Hockett. e) October 31, 2008 Household Hazardous Waste Committee Meeting - Member Hockett and President Lucey. f) November 3, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. g) November 5, 2008 Recycled Water Committee Meeting - Members McGill and Hockett. h) November 5, 2008 Award Presentation - CCCSD High School Recognition Program for Significant Mercury Reduction, Acalanes Union High School District - President Lucey. Staff Recommendation: Receive the reports. 3) Board Member reports on recent meetings or conferences for which the District paid their expenses. a) October 18 -22, 2008 - 81St Annual Water Environment Federation Technical Exhibition and Conference (WEFTEC), Chicago, Illinois - Members McGill and Hockett. b) October 24, 2008 California Special Districts Leadership Program (Board's Role in Human Resources), Thousand Oaks, California - Member McGill. Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) November 6, 2008 Board Agenda Page 5 7. ENGINEERING: a. Authorize the President of the Board of Directors and the Secretary of the District to execute a memorandum of understanding with Contra Costa County and the Contra Costa County Redevelopment Agency regarding amendment of sanitary sewer easements in the Iron Horse Corridor; and adopt a resolution accepting the first grant of easement prepared under the terms of the MOU (District Project 1541 - Parcels 8 -IHC and 9B -IHC). (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the President of the Board of Directors and the Secretary of the District to execute a memorandum of understanding with Contra Costa County and the Contra Costa County Redevelopment Agency regarding amendment of sanitary sewer easements in the Iron Horse Corridor; and adopt a resolution accepting the first grant of easement prepared under the terms of the MOU (District Project 1541 - Parcels 8 -IHC and 9B -IHC). b. Approve revisions to the Collection System Operations Division (CSOD) Administration, Crew and Warehouse Facility Improvements Project (DP 8208). (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve revisions to the Collection System Operations Division (CSOD) Administration, Crew and Warehouse Facility Improvements Project (DP 8208). 8. BUDGET AND FINANCE: a. Approve resolution to adopt the GASB 45 Public Agencies Post - Retirement Health Care Plan Trust Agreement and Master Plan Document, authorize staff to invest $11.2 million in the Trust; and adopt the Board Initial Investments Policy. Approval recommended by the Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve resolution to adopt the GASB 45 Public Agencies Post - Retirement Health Care Plan Trust Agreement and Master Plan Document; authorize staff to invest $11.2 million in the Trust; and adopt the Board Initial Investments Policy. Approval recommended by the Budget and Finance Committee. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 10. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: November 6, 2008 Board Agenda Page 6 11. CLOSED SESSION: a. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a) — James L. Talada III and Melody LaBella vs. Central Contra Costa Sanitary District, et al., Civil Action No. C08 -2771. b. Personnel Matters Pursuant to Section 54957 of the Government Code — Performance Evaluations for General Manager, District Counsel, and Secretary of the District. 12. REPORT OUT OF CLOSED SESSION: 13. ADJOURNMENT: November 6, 2008 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION NOVEMBER 2008 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 3 McGill, Nejedly 3:00 p.m. Wednesday Recycled Water Committee Meeting Third Floor Executive Conference Room November 5 McGill, Hockett 3:00 p.m. Thursday Board Meeting Board Room November 6 Board of Directors 2:00 p.m. Thursday Board Workshop - CIB Plan Board Room November 13 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 17 McGill, Nejedly 3:00 p.m. Tuesday Real Estate Committee Meeting Third Floor Executive Conference Room November 18 Nejedly, Lucey 3:00 p.m. Thursday Board Meeting Board Room November 20 Board of Directors 2:00 p.m. Tuesday Human Resources Committee Meeting Third Floor Executive Conference Room November 25 Lucey, Menesini 3:00 p.m. DECEMBER 2008 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 1 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 4 Board of Directors 2:00 p.m. Tuesday Outreach Committee Meeting Third Floor Executive Conference Room December 9 Lucey, Menesini 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 15 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 18 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 10/24/08