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Home My WebLink About10/16/2008 AGENDAL Central Contra Costa District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 9500 www.centralsan.org BOARD MEETING AGENDA Board Room Thursday October 16, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY President BARBARA D. HOCKETT President Pro Tem MICHAEL R. McGILL M4RIO M. MENESINI JAMES A. NEJEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 01 Recycled Paper October 16, 2008 Board Agenda Page 2 ROLL CALL: a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated October 16, 2008. Reviewed by Budget and Finance Committee. b. Approve minutes of September 18, 2008 Board Meeting. C. Adopt modified job classification descriptions for selected positions represented by Employees' Association, Public Employees' Union, Local One, and Management Support /Confidential Group. Approval recommended by Human Resources Committee. 4. HEARINGS: a. Public hearing regarding the establishment of the Creekside Oaks Alhambra Valley Assessment District No. 2007 -5, District Project No. 6431 and take the following actions. Recommended for cancellation. (No presentation is planned; staff will be available to answer questions.) (1) Find that the project is categorically exempt from CEQA (2) Adopt a resolution overruling protests (3) Adopt a resolution confirming compliance with California Constitution, Article XIIID, Section 4 (4) Adopt a resolution approving the Engineer's Report and assessment ordering improvement (5) Authorize the General Manager to execute an agreement with parcel owners Staff Recommendation: Cancel the public hearing to allow residents additional time to decide whether to participate in the AVAD. October 16, 2008 Board Agenda Page 3 b. Conduct a public hearing on the Mitigated Negative Declaration; adopt a resolution approving a Mitigated Negative Declaration, Mitigation Monitoring and Reporting Program, and approving the proposed Wet Weather Bypass Improvement Project, DP 7241. (Continued from October 2, 2008, with the public hearing open.) (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct a public hearing on the Mitigated Negative Declaration; adopt a resolution approving a Mitigated Negative Declaration, Mitigation Monitoring and Reporting Program, and approving the proposed Wet Weather Bypass Improvement Project, DP 7241. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS: a. Consideration of proposed revisions to the District Travel Policy regarding the approval process for Board Member conference attendance and regarding prohibiting the use of private limousines or chauffeured cars for transportation. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Consider the proposed revisions and revise the Travel Policy by: adopting either Option (1) or (2) in the Position Paper with regard to the approval process for Board Member conference attendance, and • determine whether to approve the modification prohibiting the use of private limousines or chauffeured cars for transportation. 7. REPORTS: a. General Manager 1) Cultural Diversity Report - Presented by Julie Brown of Julie Brown Associates. (10 minute presentation.) 2) Update on Collection System Operations Facility. (10 minute staff presentation.) Staff Recommendation: Receive the reports. 3) Report on Regional Bay Area Biosolids Project. Staff Recommendation: Provide direction to staff. October 16, 2008 Board Agenda Page 4 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. 2) Board Member reports on recent meetings for which they received the stipend. a) September 22 -25, 2008 California Special Districts Association (CSDA) Annual Conference - Member McGill. b) October 13, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. 3) Board Member reports on recent meetings or conferences for which the District paid their expenses. a) October 10, 2008 Contra Costa Council lunch - Candidates for Assembly District 15 - Members McGill and Hockett. b) October 13, 2008 Contra Costa Council - Reception honoring new Contra Costa County Administrator David Twa - Member McGill. Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) October 16, 2008 Board Agenda Page 5 8. BUDGET AND FINANCE: a. Receive the audited Financial Statements for the Fiscal Year Ended June 30, 2008. (5 minute presentation by Cropper Accountancy Corporation.) Staff Recommendation: Receive the audited Financial Statements for the Fiscal Year Ended June 30, 2008. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 10. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 11. CLOSED SESSION: a. Personnel Matters Pursuant to Section 54957 of the Government Code — Performance Evaluations for General Manager, District Counsel, and Secretary of the District. 12. REPORT OUT OF CLOSED SESSION: 13. ADJOURNMENT: October 16, 2008 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION OCTOBER 2008 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 13 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Third Floor Executive Conference Room October 16 Board of Directors 2:00 p.m. Monday California Special Districts Association, Contra Pleasant Hill Community Center October 20 Costa County Chapter Meeting 320 Civic Drive 6:00 p.m. Menesini Pleasant Hill, California Tuesday Outreach Committee Meeting Third Floor Executive Conference Room October 21 Lucey, Menesini 3:00 p.m. Tuesday Capital Projects Committee Meeting Third Floor Executive Conference Room October 28 Menesini, Hockett 3:00 p.m. Wednesday Board Workshop on Recycled Water Board Room October 29 Board of Directors 2:00 p.m. NOVEMBER 2008 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 3 McGill, Nejedly 3:00 p.m. Wednesday Recycled Water Committee Meeting Third Floor Executive Conference Room November 5 McGill, Hockett 3:00 p.m. Thursday Board Meeting Board Room November 6 Board of Directors 2:00 p.m. Thursday Board Workshop - CIB Plan Board Room November 13 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 17 McGill, Nejedly 3:00 p.m. Tuesday Real Estate Committee Meeting Third Floor Executive Conference Room November 18 Nejedly, Lucey 3:00 p.m. Thursday Board Meeting Board Room November 20 Board of Directors 2:00 p.m. Tuesday Human Resources Committee Meeting Third Floor Executive Conference Room November 25 Lucey, Menesini 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 10/3/08