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Home My WebLink About9/18/2008 AGENDA11 Central Contra Costa District 1 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228-9500 www.centralsan.org BOARD MEETING AGENDA Board Room Thursday September 18, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY President BARBARA D.HOCKETT President Pro Tem MICHAEL R. McGILL MARIO M MENESINI JAMES A. NEJEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. C40 Recycled Paper September 18, 2008 Board Agenda Page 2 1. ROLL CALL: a. Pledge of Allegiance to the Flag. b. Introductions • Introduce newly -hired Chemist I, Jackeline Campos. • Recognize Roy Manes on his promotion to Buildings and Grounds Supervisor. • Recognize Molly Mullin on her promotion to Senior Engineering Assistant. Staff Recommendation: Welcome newly -hired and promoted employees. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Adopt resolution encouraging and promoting pollution prevention and declaring September 15 -21, 2008, Pollution Prevention Week. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt resolution. b. Acknowledge high schools participating in Mercury Reduction Program. (2 minute staff presentation.) C. Present 2008 Pollution Prevention Awards to: Chamois Car Wash (car washing service) Del Monte Foods Technology Center (food research) Elephant Pharmacy (pharmacy) Hagin's Automotive (automotive repair service) Valley Waste Management (recycling) Walnut Creek Ace Hardware (hardware store) (10 minute staff presentation.) Staff Recommendation: Present awards. September 18, 2008 Board Agenda Page 3 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated September 18, 2008. Reviewed by Budget and Finance Committee. b. Receive July 2008 Financial Statements. Reviewed by Budget and Finance Committee. C. Adopt a resolution establishing October 16, 2008, as the date for a public hearing to consider the establishment of Creekside Oaks Alhambra Valley Assessment District (AVAD) No. 2007 -5 pursuant to California Constitution, Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20 and 5898.24. d. Advise the Board of the closeout of the Electrical Cable Replacement Project, Sub 40, District Project 7271. e. Adopt a Resolution of Application to initiate LAFCO proceedings for District Annexation 173, including the finding that annexation of each property in Annexation Parcels 173 -1 through 173 -16 is exempt from CEQA under District CEQA Guidelines Section 15319. Adopt revised public information and records policy, including the schedule of fees or deposits to be collected. g. Adopt a resolution confirming publication of a summary of District Ordinance No. 252 (Uncodified) — establishing reimbursement fees applicable to properties that connect to Job 5177 (Danville Boulevard, Alamo) special sewer facilities; and Job 6421 (Amberwood Lane, Walnut Creek) standard sewer facilities. h. Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi through November 7, 2008. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. BIDS AND AWARDS: a. Award a service contract in the amount of $306,800 for the of Minicam Television Inspection of Sanitary Sewers, Phase A, District Project 5547, to Roto- Rooter Sewer Service, the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) September 18, 2008 Board Agenda Page 4 Staff Recommendation (Motion Required): Award a service contract in the amount of $306,800 for the Minicam Television Inspection of Sanitary Sewers, Phase A, District Project 5547, to Roto- Rooter Sewer Service, the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS: a. General Manager 1) Announcements b. Counsel for the District C. Secretary of the District d. Board Members 1) Report on September 15, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. 2) Report on September 11, 2008 Ad Hoc Pharmaceutical /Sharps Committee Meeting — Members Nejedly and Hockett 3) Report on September 17, 2008 Real Estate Committee Meeting - Member Nejedly and President Lucey. 4) Reports on miscellaneous business meetings attended by Board Members. 5) Announcements BREAK: (Approximately 4 p.m.) 8. ADMINISTRATIVE: a. Consider adopting a resolution revising the Board Member meeting and compensation requirements and adopting a reimbursement policy pursuant to AB 1234. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Consider adoption of a resolution revising the meeting and compensation requirements. September 18, 2008 Board Agenda Page 5 9. ENGINEERING: a. Authorize the General Manager to execute a Memorandum of Agreement to join the Bay Area Recycled Water Coalition (BARWC) to seek federal funding for the A -Line Recycled Water Project under Title XVI. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a Memorandum of Agreement to join the Bay Area Recycled Water Coalition (BARWC) to seek federal funding for the A -Line Recycled Water Project under Title XVI. b. Approve and authorize the General Manager to execute agreement(s) with the City of Walnut Creek and Central Contra Costa Solid Waste Authority for a pharmaceutical drop -off collection pilot program. Direct staff to develop a pilot mail -back program for Board consideration at a future meeting. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve and authorize the General Manager to execute agreements with the City of Walnut Creek and Central Contra Costa Solid Waste Authority for a pharmaceutical drop -off collection pilot program. Direct staff to develop a pilot mail -back program for Board consideration at a future meeting. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 12. CLOSED SESSION: a. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(a): CCCSD, Plaintiff; vs. Gus Kramer, et al., Defendants; Case No. C07- 02402. b. Personnel Matters Pursuant to Government Code Section 54957 — Performance Evaluations for General Manager, District Counsel, and Secretary of the District. 13. REPORT OUT OF CLOSED SESSION: 14. ADJOURNMENT: September 18, 2008 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION SEPTEMBER 2008 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 15 McGill, Nejedly 3:00 p.m. Wednesday Real Estate Committee Meeting Third Floor Executive Conference Room September 17 Nejedly, Lucey 3:00 p.m. Thursday Board Meeting Board Room September 18 Board of Directors 2:00 p.m. Tuesday Household Hazardous Waste Committee Third Floor Executive Conference Room September 23 Meeting 3:00 p.m. Hockett, Lucey Thursday Human Resources Committee Meeting Third Floor Executive Conference Room September 25 Lucey, Menesini 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 29 Nejedly, Hockett (Alternate) 3:00 p.m. OCTOBER 2008 Thursday Board Meeting Third Floor Executive Conference Room October 2 Board of Directors 2:00 p.m. Thursday Ad Hoc Pharmaceutical /Sharps Committee Third Floor Executive Conference Room October 9 Meeting 3:00 p.m. Nejedly, Hockett Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 13 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Third Floor Executive Conference Room October 16 Board of Directors 2:00 p.m. Monday California Special Districts Association, Contra Pleasant Hill Community Center October 20 Costa County Chapter Meeting 320 Civic Drive 6:00 p.m. Menesini Pleasant Hill, California Tuesday Outreach Committee Meeting Third Floor Executive Conference Room October 21 Lucey, Menesini 3:00 p.m. Tuesday Capital Projects Committee Meeting Third Floor Executive Conference Room October 28 Menesini, Hockett 3:00 p.m. Wednesday Board Workshop on Recycled Water Meeting Board Room October 29 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. September 12, 2008