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Home My WebLink About9/4/2008 AGENDAL- Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228-9500 • www.centralsan.org BOARD MEETING I. Uri -lei P Board Room Thursday September 4, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY President BARBARA D.HOCKF.TT President Pro Tem MICHAEL R. McGILL MARIO M. MENESINI JAMES A. NEIEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. w is Recycled Paper September 4, 2008 Board Agenda Page 2 1. ROLL CALL: a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Utility Worker, Chris Hesse. Staff Recommendation: Welcome newly -hired employee. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Presentation of California Association of Sanitation Agencies (CASA) awards for the following: • Establishment of the WaterANastewater Treatment Plant Operator Training Program • Outstanding Capital Improvements Project Award for 2008 for the Plant Control System Improvements Project Staff Recommendation: Receive the awards. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated September 4, 2008. Reviewed by Budget and Finance Committee. b. Approve minutes of August 7, 2008 Board Meeting. C. Adopt a resolution amending Exhibit A, Designated Positions and Disclosure Categories of the District Conflict of Interest Code and authorize the Secretary of the District to complete the 2008 Conflict of Interest Code Biennial Notice and submit it to the Board of Supervisors for approval. d. Adopt a resolution establishing the Sewer Construction Fund Appropriations Limit in the amount of $72,428,338 for the 2008 -2009 fiscal year, in accordance with Article XIII B of the California Constitution, and select the change in the local assessment roll due to local non - residential construction for use in computing the appropriations limit. September 4, 2008 Board Agenda Page 3 e. Approve attendance of Board Member McGill at California Special Districts Association (CSDA) Special Districts Leadership Academy Training entitled "The Board's Role in Human Resources," in Thousand Oaks, California, on October 24, 2008. f. Establish October 2, 2008 at 2:00 p.m. as the date and time for a public hearing for Wet Weather Bypass Improvement Project Mitigated Negative Declaration, District Project 7241. g. Authorize the General Manager to execute a construction contract change order, not to exceed $110,000, with Lister Construction, Inc. for Treatment Plant Site Improvements, District Project 7251. h. First reading of the title of proposed Ordinance No. 253, entitled "An Ordinance Modifying Titles 1, 2, 5, 6, 9, 10, and 11, and Adopting Title 7, of the Central Contra Costa Sanitary District Code," and set a public hearing for October 2, 2008 at 2:00 p.m. to receive public input on and consider adoption of Ordinance No. 253. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS: a. Adoption of District Salary Survey for Employees' Association, Public Employees' Union Local One and adoption of the General Manager's Recommendations, to be effective August 18, 2008. (Continued from August 7, 2008 Board Meeting.) (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Reconsider the position paper and take action. 7. REPORTS: a. General Manager 1) Report on proposed questionnaire to obtain input on Board Stipends and Reimbursement Policy. (2 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District September 4, 2008 Board Agenda Page 4 C. Secretary of the District d. Board Members 1) Report on September 2, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. 2) Report on August 28, 2008 Recycled Water Committee Meeting. - Members McGill and Hockett. 3) Report on September 2, 2008 Outreach Committee Meeting - President Lucey and Member Menesini. 4) Report on August 20 -23, 2008 California Association of Sanitation Agencies (CASA) Conference - Members Hockett and McGill. 5) Report on August 2008 California Association of Sanitation Agencies (CASA) Executive Board Meeting - Member Hockett. 6) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 7) Provide direction regarding nomination of one of the following candidates as representative to the California Special Districts Association (CSDA) Board for Region Three - Member Menesini. • Stanley R. Caldwell • Vincent C. Ferrante • Raymond S. Honan • Terry Riddle • Kathryn Slater -Carter Staff Recommendation: Provide direction regarding nomination of a representative to the California Special Districts Association (CSDA) Board for Region Three. 8) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) September 4, 2008 Board Agenda Page 5 8. ENGINEERING: a. Authorize the General Manager to execute a professional services agreement, in the amount of $110,000, with HDR for the Electric Blower Renovation Project, District Project 7272. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional services agreement, in the amount of $110,000, with HDR for the Electric Blower Renovation Project, District Project 7272. b. Authorize the General Manager to amend an existing professional services agreement with DCM Engineering from a cost ceiling of $45,000 to a cost ceiling of $75,000, for design services during construction for the A -Line Relief Interceptor, Phase 2A, District Project 5980. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to amend an existing professional services agreement with DCM Engineering from a cost ceiling of $45,000 to a cost ceiling of $75,000, for design services during construction for the A -Line Relief Interceptor, Phase 2A, District Project 5980. C. Consideration of the following items regarding pharmaceutical and sharps collection programs. 1) Approve and authorize the General Manager to execute an agreement with the Contra Costa County Office of the Sheriff for a pharmaceutical collection program. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve a pharmaceutical collection program with the Contra Costa County Office of the Sheriff and authorize the General Manager to execute an agreement for the collection program. 2) Provide direction to staff regarding possible District participation in a pharmaceutical collection pilot program with the City of Walnut Creek. (5 minute staff presentation.) Staff Recommendation: Provide direction to staff. 3) Provide direction to staff regarding possible collection of sharps at the District Household Hazardous Waste Facility. (5 minute staff presentation.) Staff Recommendation: Provide direction to staff. September 4, 2008 Board Agenda Page 6 9. BUDGET AND FINANCE: a. Review and approve the Statement of Investment Policy. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the Statement of Investment Policy. b. Receive adjusted June 2008 Year End Financial Statements. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. C. Capital Improvement Budget Year End Report. (5 minute staff presentation.) Staff Recommendation: Receive the report. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 12. CLOSED SESSION: a. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Employees' Association, Public Employees' Union, Local One. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9.(b) One potential matter. 13. REPORT OUT OF CLOSED SESSION: 14. ADJOURNMENT: September 4, 2008 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION SEPTEMBER 2008 Tuesday Outreach Committee Meeting Third Floor Executive Conference Room September 2 Lucey, Menesini 2:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 2 McGill, Nejedly 3:00 P.M. Thursday Board Meeting Board Room September 4 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 15 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 18 Board of Directors 2:00 p.m. Tuesday Household Hazardous Waste Committee Third Floor Executive Conference Room September 23 Meeting 3:00 p.m. Hockett, Luce Thursday Human Resources Committee Meeting Third Floor Executive Conference Room September 25 Lucey, Menesini 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 29 Nejedly, Hockett (Alternate) 3:00 p.m. OCTOBER 2008 Thursday Board Meeting Third Floor Executive Conference Room October 2 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 13 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Third Floor Executive Conference Room October 16 Board of Directors 2:00 p.m. Monday California Special Districts Association, Contra Pleasant Hill Community Center October 20 Costa County Chapter Meeting 320 Civic Drive 6:00 p.m. Menesini Pleasant Hill, California Tuesday Outreach Committee Meeting Third Floor Executive Conference Room October 21 Lucey, Menesini 3:00 p.m. Tuesday Capital Projects Committee Meeting Third Floor Executive Conference Room October 28 Menesini, Hockett 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. August 19, 2008