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Home My WebLink About8/7/2008 AGENDA11 Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228-9500 • www.centralsan.org BOARD MEETING AGENDA Board Room Thursday August 7, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY Prertdcni BARBARA D. HOCKI;77' President Pro Tem MICHAEL R. McGILL MA RIO M. ME NE:4INI JAMES A. NEJE'DI Y Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. iA1i Recycled Paper August 7, 2008 Board Agenda Page 2 1. ROLL CALL: a. Pledge of Allegiance to the Flag. b. Introductions • Introduce newly -hired Utility Worker, Michael Muhlestein. • Introduce newly -hired Source Control Inspector I, Casey Wheable. • Introduce newly -hired Staff Engineer, Rita Cheng. Staff Recommendation: Welcome newly -hired employees. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Presentation of the National Association of Clean Water Agencies (NACWA) Platinum Award. (5 minute staff presentation.) Staff Recommendation: Receive the award. b. Presentation of the Comprehensive Annual Financial Report (CAFR) Award for Fiscal Year Ended June 30, 2007. (1 minute staff presentation.) Staff Recommendation: Receive the award. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated August 7, 2008. Reviewed by Budget and Finance Committee. b. Receive June 2008 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of July 3, 2008 and July 17, 2008 Board Meetings. d. Approve attendance for Board Member McGill at the 39th Annual California Special Districts Association (CSDA) Conference on September 22 through September 25, 2008 in Irvine, California. e. Approve a request for emergency withdrawal of funds from the Deferred Compensation Plan. August 7, 2008 Board Agenda Page 3 Approve continuance of employee computer hardware purchase assistance program for a one -year period, effective August 7, 2008. Reviewed by Budget and Finance Committee. g. Authorize a public notice to indicate availability of documentation in support of the District's appropriations limit. Reviewed by Budget and Finance Committee. 5. HEARINGS: a. Conduct a public hearing to receive comments on a proposed Ordinance (Uncodified) to establish reimbursement fees for properties connecting to Job 5177 (Danville Boulevard in Alamo); Job 6421 (Amberwood Lane in Walnut Creek); and Job 6435 (Ramon Court in Danville). (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct public hearing and adopt the Ordinance (Uncodified) establishing reimbursement fees for properties connecting to Job 5177 (Danville Boulevard in Alamo); Job 6421 (Amberwood Lane in Walnut Creek); and Job 6435 (Ramon Court in Danville). 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 7. BIDS AND AWARDS: a. Award a construction contract in the amount of $1,138,000 for the construction of South Orinda Sewer Renovations, Phase 3, District Project 5985 to K. J. Woods Construction, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements and find that the project is exempt from the California Environmental Quality Act (CEQA). (No presentation is planned; staff will be available to answer questions.) Staff Recommendations (Motion Required): Award a construction contract in the amount of $1,138,000 for the construction of South Orinda Sewer Renovations , Phase 3, District Project 5985 to K. J. Woods Construction, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements and find that the project is exempt from the California Environmental Quality Act (CEQA). b. Award a construction contract in the amount of $325,897 for the construction of Auxiliary Boiler Improvements, District Project 7231 to R. F. McDonald Company, the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements and find that the project is exempt from the California Environmental Quality Act (CEQA). (No presentation is planned, staff will be available to answer questions.) August 7, 2008 Board Agenda Page 4 Staff Recommendations (Motion Required): Award a construction contract in the amount of $629,000 for the construction of Auxiliary Boiler Improvements, District Project 7231 to R. F. McDonald Company, the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements and find that the project is exempt from the California Environmental Quality Act (CEQA). 8. REPORTS: a. General Manager 1) California Association of Sanitation Agencies (CASA) Award Presentations. (5 minute staff presentation.) 2) Construction Update. (10 minute staff presentation.) Staff Recommendation: Receive the reports. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District (5 minute Counsel presentation.) 1) Code Schedule Update. 2) Dias Dorados Slide Update. Staff Recommendation: Receive the reports. C. Secretary of the District 1) Election Update. (1 minute staff presentation.) Staff Recommendation: Receive the report. d. Board Members 1) Report on August 4, 2008 Budget and Finance Committee Meeting — Members McGill and Nejedly. 2) Report on July 21, 2008 California Special Districts Association Contra Costa Chapter Meeting — Member Menesini 3) Report on July 29, 2008 Household Hazardous Waste Committee Meeting — Member Hockett and President Lucey August 7, 2008 Board Agenda Page 5 4) Report on July 30, 2008 Human Resources Committee Meeting — President Lucey and Member Menesini 5) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 6) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 9. ENGINEERING: a. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $550,000 with NCCI, Inc. on the Aeration Air Renovations Project, District Project 7207. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a construction contract change order in an amount not to exceed $550,000 with NCCI, Inc. on the Aeration Air Renovations Project, District Project 7207. b. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $65,000 with Lister Construction, Inc. on the Treatment Plant Site Improvement, District Project 7251. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a construction contract change order in an amount not to exceed $65,000 with Lister Construction, Inc. on the Treatment Plant Site Improvement, District Project 7251. 10. HUMAN RESOURCES: a. Adoption of District Salary Survey for Employees' Association, Public Employees' Union Local One and adoption of the General Manager's Recommendations, to be effective August 18, 2008. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt the District Salary Survey for Employees' Association, Public Employees' Union Local One and adopt the General Manager's Recommendations, to be effective August 18, 2008. 11 12 13 14 August 7, 2008 Board Agenda Page 6 EMERGENCY SITUATIONS REQUIRING BOARD ACTION: ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: CLOSED SESSION: L Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Employees' Local One. Association, Public Employees' Union, Closed Session pursuant to Section 54957.10 of the Government Code - Request for early withdrawal of funds from Deferred Compensation Plan. REPORT OUT OF CLOSED SESSION: 15. ADJOURNMENT: August 7, 2008 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION AUGUST 2008 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 4 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room August 7 Board of Directors 2:00 p.m. August 20 - 23 California Association of Sanitation Agencies Monterey, California (CASA) Conference Board of Directors Thursday Recycled Water Committee Meeting Third Floor Executive Conference Room August 28 McGill, Hockett 3:00 p.m. SEPTEMBER 2008 Tuesday Outreach Committee Meeting Third Floor Executive Conference Room September 2 Lucey, Menesini 2:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 2 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 4 Board of Directors 2:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 15 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 18 Board of Directors 2:00 p.m. Monday California Special Districts Association Annual Irvine, California September 22 - 25 Conference McGill Tuesday Household Hazardous Waste Committee Third Floor Executive Conference Room September 23 Meeting 3:00 p.m. Hockett, Luce Thursday Human Resources Committee Meeting Third Floor Executive Conference Room September 25 Lucey, Menesini 3:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 29 Nejedly, Hockett (Alternate) 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. July 30, 2008