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HomeMy WebLinkAbout7/3/2008 AGENDAIL central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 -9500 www.centi'alsan.org BOARD MEETING AGENDA Board Room Thursday July 3, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY President BARBARA D. HOCKETT President Pro Tem MICHAEL R. McGILL MARIO M. MENESINI JAMES A. NEJEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. iif Recyded Paper July 3, 2008 Board Agenda Page 2 1. ROLL CALL: a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Household Hazardous Waste Technician I, Matthew Thomas. • Introduce newly -hired Plant Operator I, Bonnie Keeton. Recognize Garland Harris on his promotion to Plant Operator II. Recognize David Martinez on his promotion to Plant Operator I Staff Recommendation: Welcome newly -hired employees and recognize promoted employees. 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated July 3, 2008. Reviewed by Budget and Finance Committee. b. Receive May 2008 Financial Statements. Reviewed by Budget and Finance Committee. C. Adopt a resolution of application requesting that Contra Costa Local Agency Formation Commission (LAFCO) initiate proceedings to annex 14 annexation areas to the District (District Annexation 170). d. Advise the Board of the closeout of Alhambra Valley Trunk Sewer, District Project 5919. e. Accept the contract work for Electrical Cable Replacement - Sub 40, District Project 7271, constructed by Con J. Franke Electric, Inc., and authorize filing of the Notice of Completion. July 3, 2008 Board Agenda Page 3 f. Adopt a resolution confirming publication of a summary of District Ordinance No. 249 - amending District Code Section 6.12.090 and Adopting an Uncodified Schedule of Capacity Fees, Rates and Charges. g. Adopt a resolution confirming publication of a summary of District Ordinance No. 250 - amending District Code Chapter 6.30, and Adopting an Uncodified Schedule of Environmental and Development - Related Fees, Rates and Charges. h. Adopt a resolution confirming publication of a summary of District Ordinance No. 251 ( Uncodified) - Establishing Reimbursement Fees Applicable to Properties that Directly or Indirectly Connect to the Alhambra Valley Trunk Sewer, District Project 5919. Approve travel to Washington, D.C., on July 8, 2008, for Director of Engineering Ann E. Farrell to attend and testify at the Domestic Policy Subcommittee of the Oversight and Government Reform Committee hearing - Assessing State and Local Regulations to Reduce Dental Mercury Emissions. 4. HEARINGS: a. Conduct a public hearing regarding the establishment of the Via Vaqueros Alhambra Valley Assessment District No. 2008 -7, District Project No. 6450 and take the following actions: (5 minute staff presentation and public comments.) (1) Find that the project is categorically exempt from CEQA (2) Adopt a resolution approving a revised boundary (3) Adopt a resolution overruling protests (4) Adopt a resolution confirming compliance with California Constitution, Article XI I I D, Section 4 (5) Adopt a resolution approving the Engineer's Report and assessment ordering improvement (6) Authorize the General Manager to execute an agreement with parcel owners. Staff Recommendation (Motion Required): Conduct the public hearing. If a majority protest is not filed, and if less than a majority of returned ballots from affected parcel owners oppose the assessment, take actions (1) — (6) as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: July 3, 2008 Board Agenda Page 4 6. BIDS AND AWARDS: a. Award a construction contract in the amount of $1,238,000 for the construction of Lafayette Sewer Renovations, Phase 5, District Project 5977, to K.J. Woods Construction, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $1,238,000 for the construction of Lafayette Sewer Renovations, Phase 5, District Project 5977, to K.J. Woods Construction, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements. b. Award a construction contract in the amount of $1,379,595 for the construction of Martinez Sewer Renovations, Phase 2, District Project 5979, to William G. McCullough Company, the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements, and find that the project is exempt from the California Environmental Quality Act (CEQA). (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $1,379,595 for the construction of Martinez Sewer Renovations, Phase 2, District Project 5979, to William G. McCullough Company, the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements, and find that the project is exempt from the California Environmental Quality Act (CEQA). 7. REPORTS: a. General Manager 1) Update on A -Line Relief Interceptor Project, Phase 2A, DP 5980. (15 minute staff presentation.) 2) Status of properties outside the Urban Limit Line in Alhambra Valley. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 3) Announcements Staff Recommendation: Receive the announcements. July 3, 2008 Board Agenda Page 5 b. Counsel for the District C. Secretary of the District 1) Announcement of nomination period for the November 4, 2008 Election. d. Board Members 1) Report on June 30, 2008 Budget and Finance Committee Meeting - Member Nejedly and President Lucey (Alternate). 2) Report on June 24, 2008 Outreach Committee Meeting - President Lucey and Member Menesini. 3) Report on July 1, 2008 Human Resources Committee Meeting - President Lucey and Member Menesini. 4) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 5) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 8. ENGINEERING: a. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $97,000 with NCCI, Inc. on the Aeration Air Renovations Project, District Project 7207. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a construction contract change order in an amount not to exceed $97,000 with NCCI, Inc. on the Aeration Air Renovations Project, District Project 7207. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 10. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: July 3, 2008 Board Agenda Page 6 11. CLOSED SESSION: a. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(a): CCCSD, Plaintiff; vs. Gus Kramer, et al., Defendants; Case No. C07- 02402. b. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Central Contra Costa Sanitary District Employees' Association, Public Employees Union, Local One. 12. REPORT OUT OF CLOSED SESSION: 13. ADJOURNMENT: July 3, 2008 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION TOPIC JUNE 2008 Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 30 Meeting Room Finance Issues 3:00 p. m. McGill, Luce Alternate JULY 2008 Tuesday Human Resources Committee Meeting Third Floor Executive Conference Human July 1 Lucey, Menesini Room Resource Issues 10 a.m. Thursday Board Meeting Board Room Board Meeting July 3 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and July 14 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Tuesday Real Estate Committee Meeting Third Floor Executive Conference Real Estate July 15 Nejedly, Lucey Room Issues 3:00 p.m. Wednesday Recycled Water Committee Meeting Third Floor Executive Conference Recycled Water July 16 McGill, Hockett Room Issues 11:30 a.m. Thursday Board Meeting Board Room Board Meeting July 17 Board of Directors 2:00 p.m. Monday California Special Districts Association Pleasant Hill Community Center Special District July 21 Contra Costa Chapter 320 Civic Drive Issues 10:00 a.m. Menesini Pleasant Hill, California Thursday Human Resources Committee Meeting Third Floor Executive Conference Human July 24 Lucey, Menesini Room Resources 3:00 p.m. I Issues Tuesday Household Hazardous Waste Third Floor Executive Conference Household July 29 Committee Meeting Room Hazardous 3:00 p.m. Hockett, Lucey Waste Issues AUGUST 2008 Monday Budget and Finance Committee Third Floor Executive Conference Budget and August 4 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Tuesday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues August 5 Lucey, Menesini Room 3:00 p.m. Thursday Board Meeting Board Room Board Meeting August 7, 2008 Board of Directors 2:00 p.m. August 20 -23 California Association of Sanitation Monterey, California CASA Agencies (CASA) Conference Conference Board of Directors Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 6/23/08