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HomeMy WebLinkAbout6/5/2008 AGENDAJl Central Contra Costa District 1 5019 Imhoff Place, Martinez, CA 94553-4392 (925) 228-9500 www.centralsan.org BOARD MEETING AGENDA Board Room Thursday June 5, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY President BARBARA D.HOCKETT President Pro Tem MICHAEL R. McG1LL MARIO M. MENESINI JAMES A. NEJEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. i� Recycled Paper June 5, 2008 Board Agenda Page 2 1. ROLL CALL: a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Household Hazardous Waste Technician, II, Charles McPherson. • Introduce newly -hired Materials Coordinator, Michelle Edwards. • Introduce newly -hired Staff Engineer, Justin Waples. Staff Recommendation: Welcome newly -hired employees. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Resolution commending Bill Wygal for his commitment to protecting the environment and supporting the District's pollution prevention activities. Staff Recommendation (Motion Required): Adopt the resolution. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated June 5, 2008. Reviewed by Budget and Finance Committee. b. Receive April 2008 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of May 1, 2008 Board Meeting. d. Advise the Board of the closeout of Lower Orinda Pumping Station Renovation, District Project 5448. e. Advise the Board of the closeout of Vessing Sewer Renovation, District Project 5646. f. Advise the Board of the closeout of A -Line Interceptor Rehabilitation, District Project 5806. June 5, 2008 Board Agenda Page 3 g. Advise the Board of the closeout of North Orinda Sewer Renovations, Phase 2, District Project 5833. h. Advise the Board of the closeout of Walnut Creek Sewer Renovation, Phase 5, District Project 5964. Advise the Board of the closeout of North Orinda Sewer Renovation, Phase 2. 1, District Project 5968. Advise the Board of the closeout of Martinez Sewer Renovations, Phase 1, District Project 5975. k. Advise the Board of the closeout of Piping Renovations and Replacement Project, Phase 3, District Project 7234. Advise the Board of the closeout of twelve Capital Improvement Projects. M. Approve Lafayette Sewer Renovations, Phase 5, District Project 5977, for CEQA/permitting purposes and find that the project is exempt from CEQA. n. Accept the contract work for the Lower Orinda Pumping Station Renovation - Phase 2, District Project 5944, constructed by GSE Construction Company, Inc., and authorize filing of the Notice of Completion. o. Adopt a resolution of application requesting that Contra Costa LAFCO initiate proceedings to annex seven annexation parcels to the District and find that the annexations are exempt from CEQA (District Annexation 171). P. Adopt a resolution establishing July 3, 2008 as the date for a public hearing to consider the establishment of Via Vaqueros Alhambra Valley Assessment District No. 2008 -7, pursuant to California Constitution, Article XIII D, Section 4, and Streets and Highway Code, Sections 5898.20 and 5898.24. q. Adopt a resolution confirming publication of a summary of District Ordinance No. 248 - adding Section 6.20.400 to the District Code regarding Customer Reimbursement of District Installation Costs. Direct staff to secure the services of an arbitrator in accordance with the disciplinary appeal procedure. S. Authorize staff to renew insurance coverage for Fiscal Year 2008 -2009 excess liability, pollution (Household Hazardous Waste) liability, and employment practices liability at expiring terms and conditions, renew property coverage at rates not to exceed a 5 percent increase and report final Workers' Compensation premiums to the Budget and Finance Committee upon receipt. June 5, 2008 Board Agenda Page 4 Authorize the General Manager to execute an agreement with Nexus Integration Services in an amount not to exceed $140,000 for the purchase and implementation of network upgrades. U. Increase the number of Household Hazardous Waste Technicians 1 /II from two to three. Recommended by Human Resources Committee. 5. HEARINGS: a. Conduct a public hearing regarding the establishment of the Monteira Alhambra Valley Assessment District No. 2007 -4, District Project No. 6412 and take the following actions: (5 minute staff presentation and public comments.) (1) Find that the project is categorically exempt from CEQA (2) Adopt a resolution overruling protests (3) Adopt a resolution confirming compliance with California Constitution, Article XIIID, Section 4; (4) Adopt a resolution approving the Engineer's Report and assessment ordering improvement (5) Authorize the General Manager to execute an agreement with parcel owners. Staff Recommendation (Motion Required): Conduct the public hearing. If a majority protest is not filed, and if less than a majority of returned ballots from affected parcel owners oppose the assessment, take actions (1) — (5) as recommended. b. Conduct public hearing to receive public comments on the FY 2008 -2009 Operations and Maintenance Budget, Debt Service Fund Budget and the Self - Insurance Fund Budget, and for the establishment of the FY 2008 -2009 Sewer Service Charge Rates, and on placing current Sewer Service Charges on the County tax roll for collection. (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct the public hearings. Take the following actions: (1) Approve the Fiscal Year 2008 -09 Operations and Maintenance Budget, Debt Service Fund Budget, and Self Insurance Fund Budget; (2) Adopt a resolution establishing the Fiscal Year 2008 -09 Sewer Service Charge rate increase of $11 for a total Sewer Service Charge of $311; (3) Adopt a resolution authorizing collection of the Fiscal Year 2008 -09 Sewer Service Charges on the County Tax Roll. June 5, 2008 Board Agenda Page 5 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 7. BIDS AND AWARDS: a. Award a construction contract in the amount of $1,153,880 for the construction of Camino Pablo Trunk Sewer Improvement, District Project 5946, and Flush Kleen Force Main Renovation, District Project 5949, to California Trenchless, Inc., the lowest responsive bidder; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $1,153,880 for the construction of Camino Pablo Trunk Sewer Improvement, District Project 5946, and Flush Kleen Force Main Renovation, District Project 5949, to California Trenchless, Inc., the lowest responsive bidder; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents. 8. REPORTS: a. General Manager 1) Report on City of Walnut Creek Planning Commission review of Collection System Operations Department Facility Improvements. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District 1) Report on Senate Bill 343 Pertaining to Agenda Materials. (5 minute staff presentation.) 2) Inclusion of community and other meetings on weekly calendars. (5 minute staff presentation.) Staff Recommendation: Receive the report. June 5, 2008 Board Agenda Page 6 d. Board Members 1) Report on June 2, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. 2) Report on May 22, 2008 Human Resources Committee Meeting - President Lucey and Member Menesini. 3) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 9. ADMINISTRATIVE: a. Adopt a resolution calling for a November 4, 2008 election, requesting consolidation of the election of District Board Members with the statewide general election, and setting forth District regulations for candidate statements. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a resolution calling for the November 4, 2008 election, requesting consolidation of the election, and setting forth requirements for candidate statements; and direct the Secretary of the District to file the resolution with the County Elections Department and County Board of Supervisors. 10. ENGINEERING: a. Approve initiation of Non - Treatment Plant Facilities Seismic Improvements Project, DP 8226 to be funded from the General Improvements Program; find that the project/agreement is exempt from CEQA; and authorize the General Manager to execute an amendment to a professional engineering services agreement for the Treatment Plant Emergency Preparedness and Response Project, DP 7267, and the Non - Treatment Plant Facilities Seismic Improvements Project, DP 8226 in an amount not exceed $127,000 with Complete Project Solutions, Inc. (5 minute staff presentation.) June 5, 2008 Board Agenda Page 7 Staff Recommendation (Motion Required): Approve initiation of Non - Treatment Plant Facilities Seismic Improvements Project, DP 8226 to be funded from the General Improvements Program; find that the project/agreement is exempt from CEQA; and authorize the General Manager to execute an amendment to a professional engineering services agreement for the Treatment Plant Emergency Preparedness and Response Project, DP 7267, and the Non - Treatment Plant Facilities Seismic Improvements Project, DP 8226 in an amount not exceed $127,000 with Complete Project Solutions, Inc. 11. TREATMENT PLANT: a. Authorize the General Manager to prepurchase natural gas through a service agreement with Shell Energy North America, LP, (formerly Coral Energy Resources) for the period of June 1, 2008 through December 31, 2009. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to prepurchase natural gas through a service agreement with Shell Energy North America, LP, (formerly Coral Energy Resources) for the period of June 1, 2008 through December 31, 2009. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 13. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 14. CLOSED SESSION: a. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Central Contra Costa Sanitary District Employees Association Local 1. 15. REPORT OUT OF CLOSED SESSION: I ELAINE R. BOEHME DECLARE UNDER I NA1.1 OF NRJURY THAT THIS �gODA WAS POSTED AT !FAST 72 HOURS IN ADVANCE AT THE DISTRICT OFFICES, 5019 16. ADJOURNMENT: IMHOFF PLACE, MARTINEZ. CALIFORNIA June 5, 2008 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION TOPIC JUNE 2008 Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 2 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Thursday Board Meeting Board Room Board Meeting June 5 Board of Directors 2:00 p.m. Thursday Human Resources Committee Meeting Third Floor Executive Conference Human June 12 Lucey, Menesini Room Resources 10:00 a.m. Issues Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 16 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Tuesday Grand Jury Tour June 17 1:30 p.m. - 3 p.m. Thursday Board Meeting Board Room Board Meeting June 19 Board of Directors 2:00 p.m. Thursday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues June 24 Lucey, Menesini Room 3:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 30 Meeting Room Finance Issues 3:00 p.m. McGill, Ne "edl JULY 2008 Thursday Board Meeting Board Room Board Meeting July 3 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and July 14 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Tuesday Real Estate Committee Meeting Third Floor Executive Conference Real Estate July 15 Nejedly, Lucey Room Issues 3:00 p.m. Thursday Board Meeting Board Room Board Meeting July 17 Board of Directors 2:00 p.m. Monday California Special Districts Association Pleasant Hill Community Center Special District July 21 Contra Costa Chapter 320 Civic Drive Issues 10:00 a.m. Menesini Pleasant Hill, California Thursday Human Resources Committee Meeting Third Floor Executive Conference Human July 24 Lucey, Menesini Room Resources 3:00 p.m. Issues Tuesday Household Hazardous Waste Third Floor Executive Conference Household July 29 Committee Meeting Room Hazardous 3:00 p.m. Hockett, Lucey I Waste Issues Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 5/29/08