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HomeMy WebLinkAbout5/15/2008 AGENDAJl Cenral Contra Costa Sanitary District INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. i, Recycled Paper BOARD OF DIRECTORS: BOARD MEETING GERALD R. President BARBARA D. HOCKETT President Pro Tem AGENDA MICHAEL R. McGILL MARIO M MENESINI JAMES A. NEJEDLY Board Room Thursday May 15, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. i, Recycled Paper ROLL CALL: May 15, 2008 Board Agenda Page 2 a. Pledge of Allegiance to the Flag. b. Introductions. Introduce newly -hired Secretary III, Nancy Parker Staff Recommendation: Welcome newly -hired employee. 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated May 15, 2008. Reviewed by Budget and Finance Committee. b. Approve minutes of April 10, 2008 and April 17, 2008 Board Meetings. C. Adopt a resolution establishing June 19, 2008 as the date for a public hearing to consider the establishment of Quail Alhambra Valley Assessment District No. 2007 -6, pursuant to California Constitution, Article XIII D, Section 4 and Streets and Highway Code, Sections 5898.20 and 5898.24. d. Adopt a resolution establishing June 19, 2008 as the date for a public hearing to consider the establishment of Trunk Sewer Alhambra Valley Assessment District No. 2007 -1, pursuant to California Constitution, Article XIII D, Section 4 and Streets and Highway Code, Sections 5898.20 and 5898.24. e. Deny appeal and adopt the arbitrator's recommendation in the disciplinary matter of Mechanical Maintenance Technician III Mark Lafferty. 4. HEARINGS: a. Conduct a public hearing regarding the establishment of the Reliez Valley Alhambra Valley Assessment District No. 2007 -3, District Project No. 6439 and take the following actions: (5 minute staff presentation and public comments.) (1) Find that the project is categorically exempt from CEQA (2) Adopt a resolution overruling protests (3) Adopt a resolution confirming compliance with California Constitution, Article XIIID, Section 4; May 15, 2008 Board Agenda Page 3 (4) Adopt a resolution approving the Engineer's Report and assessment ordering improvement (5) Authorize the General Manager to execute an agreement with parcel owners. Staff Recommendation (Motion Required): Conduct the public hearing. If a majority protest is not filed, and if less than a majority of returned ballots from affected parcel owners oppose the assessment, take actions (1) — (5) as recommended. b. Conduct a public hearing on the Capital Improvement Budget for fiscal year 2008 -09, and the 2008 Ten -Year Capital Improvement Plan, approve the 2008 CIP, approve the CIB for inclusion in the fiscal year 2008 -09 District Budget, and find that the proposed budget is exempt from the California Environmental Quality Act (CEQA). (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct public hearing and approve the 2008 Capital Improvement Plan. Approve the Capital Improvement Budget for inclusion in the Fiscal Year 2008 -09 District Budget and find that the proposed budget is exempt from the California Environmental Quality Act (CEQA). 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. BIDS AND AWARDS: a. Award a construction contract in the amount of $219,989 to Siteworks Construction, Inc. as the lowest responsive bidder for the construction of Wet Weather Bypass Improvements (Pre -Load Phase), District Project 7241, and authorize the General Manager to execute the contract documents; authorize the General Manager to approve an amendment to an existing professional services agreement not to exceed $35,000 with Geomatrix for design services; authorize the General Manager to approve an amendment to an existing professional services agreement not to exceed $18,000 with Dodson Psomas for the completion of specifications and plans; and find that the project is exempt from the California Environmental Quality Act (CEQA). (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $219,989 to Siteworks Construction, Inc. as the lowest responsive bidder for the construction of Wet Weather Bypass Improvements (Pre -Load Phase), District Project 7241, and authorize the General Manager to execute the contract documents; and authorize the General Manager to approve amendments to existing professional services agreements are recommended; and find that the project is exempt from the California Environmental Quality Act (CEQA). May 15, 2008 Board Agenda Page 4 b. Award a construction contract in the amount of $1,429,972 to NCCI Inc. as the lowest responsive bidder for the construction of the Aeration Air Renovations Project, District Project 7207, authorize the General Manager to execute the contract documents, and find that the project is exempt from the California Environmental Quality Act (CEQA). (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $1,429,972 to NCCI Inc. as the lowest responsive bidder for the construction of the Aeration Air Renovations Project, District Project 7207, authorize the General Manager to execute the contract documents, and find that the project is exempt from the California Environmental Quality Act (CEQA). 7. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS: a. Award a contract to C. Overaa & Company as the lowest responsive bidder in the amount of $3,693,000 for the construction of Standby Power Facilities Improvements Project, District Project No. 7248, and authorize the General Manager to execute the contract documents; authorize the General Manager to execute a professional services agreements with MWH not to exceed $150,000 and with ATI not to exceed $75,000 for construction support services; and find that the project is exempt from the California Environmental Quality Act (CEQA). (5 minute staff presentation.) Staff Recommendation (Motion Required): Award a contract to C. Overaa & Company as the lowest responsive bidder in the amount of $3,693,000 for the construction of Standby Power Facilities Improvements Project, District Project No. 7248, and authorize the General Manager to execute the contract documents; authorize the General Manager to execute a professional services agreements with MWH not to exceed $150,000 and with ATI not to exceed $75,000 for construction support services; and find that the project is exempt from the California Environmental Quality Act (CEQA). 8. REPORTS: a. General Manager 1) Overflow Protection Device Report. (10 minute staff presentation.) Staff Recommendation: Provide direction on language for Overflow Protection Device. 2) Board Member Transportation. Staff Recommendation: Receive the report. May 15, 2008 Board Agenda Page 5 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Voting procedures and requirements for setting the sewer service charge rate and collection of the Sewer Service Charge on the tax roll. (5 minute Counsel report.) 2) Summary of Propositions 98 and 99. (5 minute Counsel report.) Staff Recommendation: Receive reports. C. Secretary of the District d. Board Members 1) Report on May 12, 2008'Budget and Finance Committee Meeting - Members McGill and Nejedly. 2) Report on May 8, 2008 Recycled Water Committee Meeting - Members McGill and Hockett. 3) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 9. BUDGET AND FINANCE: a. Receive the fiscal year 2008 -2009 Operations and Maintenance Budget; and receive the fiscal year 2008 -2009 Debt Service Fund Budget. (10 minute staff presentation.) Staff Recommendation: Receive the fiscal year 2008 -2009 Operations and Maintenance Budget; and receive the fiscal year 2008 -2009 Debt Service Fund Budget. May 15, 2008 Board Agenda Page 6 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 12. CLOSED SESSION: a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9. • Two potential matters. b. Conference with Legal Counsel - Anticipated Litigation - initiation of litigation pursuant to 54956.9(c). One potential case. 13. REPORT OUT OF CLOSED SESSION: 14. ADJOURNMENT: May 15, 2008 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES I LOCATION TOPIC MAY 2008 Monday Budget and Finance Committee Third Floor Executive Conference Budget and May 12 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting May 15 Board of Directors 2:00 p.m. Thursday Human Resources Committee Meeting Third Floor Executive Conference Human May 22 Lucey, Menesini Room Resources 3:00 p.m. I Issues JUNE 2008 Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 2 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting June 5 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 16 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting June 19 Board of Directors 2:00 p.m. Thursday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues June 24 Lucey, Menesini Room 2:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 30 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 5/2/08