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HomeMy WebLinkAbout5/1/2008 AGENDAJl Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 -9500 • www.centralsan.org Board Room Thursday May 1, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. iA� Recycled Paper BOARD OF DIRECTORS: GERALDR.LUCEY BOARD MEETING President BARBARA D. HOCKETT President Pro T em AGENDA MICHAEL R. McGILL MARIO M MENESINI JAMES A. NEJEDLY Board Room Thursday May 1, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. iA� Recycled Paper May 1, 2008 Board Agenda Page 2 1. ROLL CALL: a. Pledge of Allegiance to the Flag. b. Introductions. • Introduce newly -hired Maintenance Crew Member I, Jason Crowe. Staff Recommendation: Welcome newly -hired employee. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Presentation of California Water Environment Association (CWEA) Awards by Chuck Weir, Past CWEA President. • Collection System of the Year (Over 500 miles) - First Place Award. • Film Fest Award: Public Education, Semiprofessional - First Place Award for Collection System Operations Tools Video. Gimmicks and Gadgets - Third Place Award. Staff Recommendation: Mr. Weir will present the awards to the Board. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated May 1, 2008. Reviewed by Budget and Finance Committee. b. Receive March 2008 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of April 3, 2008 Board Meeting. d. Adopt a resolution authorizing execution of a quitclaim deed to Ayala Delgushan, District Project 1573, and authorize staff to record documents with the Contra Costa County Recorder. May 1, 2008 Board Agenda Page 3 e. Adopt a resolution authorizing execution of a quitclaim deed to the San Francisco Bay Area Rapid Transit District (BART), Job 1554, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution establishing June 5, 2008 as the date for a public hearing to consider the establishment of Monteira Alhambra Valley Assessment District (AVAD) No. 2007 -4, pursuant to California Constitution Article XIIID, Section 4, and Streets and Highways Code Sections 5898.20 and 5898.24. g. Establish June 5, 2008 as the date for public hearings regarding Fiscal Year 2008 -2009 Operations and Maintenance Budget, Debt Service Fund Budget, and Self- Insurance Fund Budget and establishment of the Fiscal Year 2008 -2009 Sewer Service Charge Rates, and collection of current Sewer Service Charges and prior year delinquent Charges by placing them on the Contra Costa County tax roll. h. Establish June 19, 2008 as the date for a public hearing to consider collection of the Fiscal Year 2008 -09 Capacity Use Charges, the Fiscal Year 2008 -09 Assessment for Contractual Assessment Districts, and the Fiscal Year 2007 -08 delinquent Capacity Use Charges and Contractual Assessment District assessments by placing them on the Contra Costa County tax roll. Accept the contract work for the Piping Renovations and Replacement, Phase 3, District Project 7234, constructed by NCCI, Inc., and authorize the filing of the Notice of Completion. Authorize the General Manager to execute agreements with Harris and Associates in the amount of $350,000 and with Valley Engineering Group in the amount of $250,000 to provide relief construction inspection services for the 2008 -09 construction of Capital Improvement Projects. k. Authorize medical leave of absence without pay through May 18, 2008 for John Censoplano, Network Coordinator. 5. HEARINGS: a. Conduct a public hearing and consider adoption of an ordinance (uncodified) to establish Reimbursement Fees applicable to properties which could connect to the Alhambra Valley Trunk Sewer, District Project 5919. (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct a public hearing, overrule protests, and adopt an ordinance ( uncodified) to establish Reimbursement Fees applicable to properties which could connect to the Alhambra Valley Trunk Sewer, District Project 5919. May 1, 2008 Board Agenda Page 4 b. Conduct a public hearing regarding the establishment of the Gordon /Millthwait Alhambra Valley Assessment District No. 2007 -2, District Project No. 6142 and take the following actions: (5 minute staff presentation and public comments.) (1) Find that the project is categorically exempt from CEQA (2) Adopt a resolution overruling protests (3) Adopt a resolution confirming compliance with California Constitution, Article XIIID, Section 4; (4) Adopt a resolution approving the Engineer's Report and assessment ordering improvement (5) Authorize the General Manager to execute an agreement with parcel owners. Staff Recommendation (Motion Required): Conduct the public hearing. If a majority protest is not filed, and if less than a majority of returned ballots from affected parcel owners oppose the assessment, take actions (1) — (5) as recommended. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 7. BIDS AND AWARDS: a. Consider bid protest by William McCullough Co.; award contract to McNamara & Smallman Construction, Inc., as the lowest responsive bidder in the amount of $1,704,806 for the construction of Walnut Creek Sewer Renovation, Phase 6, District Project No. 5972; authorize the General Manager to execute the contract documents; and approve a supplemental authorization of $8,695,000 to the Collection System Program of the FY 2007 -08 Capital Improvement Budget. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Reject the bid protest and award the contract to McNamara & Smallman Construction, Inc., as the lowest responsive bidder in the amount of $1,704,806 for the construction of Walnut Creek Sewer Renovation, Phase 6, District Project No. 5972; authorize the General to execute the contract documents and approve a supplemental authorization of $8,695,000 to the Collection System Program of the FY 2007 -08 Capital Improvement Budget. b. Award a contract to D. W. Nicholson, Corporation, as the lowest responsive bidder in the amount of $526,500 (base bid and additive), for the construction of the DAFT Polymer System Improvements, District Project No. 7258, and authorize the General Manager to execute the contract documents. (No presentation is planned, staff will be available to answer questions.) May 1, 2008 Board Agenda Page 5 Staff Recommendation (Motion Required): Award a contract to D. W. Nicholson, Corporation, as the lowest responsive bidder in the amount of $526,500 (base bid and additive), for the construction of the DAFT Polymer System Improvements, District Project No. 7258, and authorize the General Manager to execute the contract documents. C. Award a contract to C. Overaa & Company as the lowest responsive bidder in the amount of $3,693,000 for the construction of Standby Power Facilities Improvements Project, District Project No. 7248, and authorize the General Manager to execute the contract documents; authorize the General Manager to execute a professional services agreements with MWH not to exceed $150,000 and with ATI not to exceed $75,000 for construction support services. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award the contract and authorize the General Manager to execute the professional services agreements as recommended. 8. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS: a. Award a contract to Melloni Construction, Inc., in the amount of $433,231, as the lowest responsive bidder, for the construction of Control Room Modifications, District Project No. 7253, and authorize the General Manger to execute the contract documents. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a contract to Melloni Construction, Inc., in the amount of $433,231, for the construction of Control Room Modifications, District Project No. 7253, and authorize the General Manger to execute the contract documents. 9. REPORTS: a. General Manager 1) Consider LAFCO request for CCCSD to fund CEQA costs associated with considering expansion of Central Contra Costa Sanitary District Sphere of Influence to match the County Urban Limit Line. (10 minute staff presentation.) Staff Recommendation: Receive staff report and provide direction. 2) Announcements a) Advertisement of Collection System Operations Department Sewer Service Contract. May 1, 2008 Board Agenda Page 6 Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Report on April 28, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. 2) Report on April 21, 2008 California Special Districts Association Contra Costa Chapter Meeting - Member Menesini. 3) Report on April 22, 2008 Outreach Committee Meeting - President Lucey and Member Menesini. 4) Report on April 29, 2008 Real Estate Committee Meeting - Member Nejedly and President Lucey. 5) Report on April 30, 2008 Human Resources Committee Meeting - President Lucey and Member Menesini. 6) Report on April 23 -26, 2008 California Association of Sanitation Districts (CASA) Conference — President Lucey and Members Hockett and McGill. 7) Report on April 23 and 25, 2008 California Association of Sanitation Districts (CASA) Executive Board Meetings — Member Hockett. 8) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 9) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) May 1, 2008 Board Agenda Page 7 10. BUDGET AND FINANCE: a. Review the financial status and budget of the Self- Insurance Fund and approve the allocation of $850,000 to the Self- Insurance Fund from the Fiscal Year 2008- 2009 Operations and Maintenance Budget. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive the proposed FY 2008- 2009 Self - Insurance Fund Budget and approve the allocation of $850,000 to the Fund from the FY 2008 -2009 Operations and Maintenance Budget. b. Authorize staff to take the following actions in connection with establishing a GASB 45 irrevocable trust, which will be brought back for action by the Board. Recommended by Budget and Finance Committee. (No presentation is planned, staff will be available to answer questions.) (1) Develop GASB 45 trust documents to establish an irrevocable trust with Public Agency Retirement Services (PARS) to fund annual GASB 45 contributions; (2) Prepare an agreement with PARS; (3) Prepare a financial plan authorizing: the deposit of $6 million previously set aside for FY 2006 -07 and 2007 -08; the approval of a deposit in the amount of $5.2 million for FY 2008- 09; the Budget and Finance Committee to provide quarterly review with staff and an annual report to the Board. Staff Recommendation (Motion Required): Authorize staff to proceed with actions as recommended, to be brought back for Board action at a future meeting. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 12. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 13. CLOSED SESSION: a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9. Two potential matters. 14 15 May 1, 2008 Board Agenda Page 8 b. Conference with Legal Counsel - Anticipated Litigation - initiation of litigation pursuant to 54956.9(c). • One potential case. C. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Central Contra Costa Sanitary District Employees Association Local 1. REPORT OUT OF CLOSED SESSION: ADJOURNMENT: R. 60EH ME, DECLARE UNDER PENALTY OF THAT THIS AGENDA WAS POSTED AT LEAST 72 1 ADVANCE AT THE DISTRICT OFRCK 5019 yIA8/o 8 May 1, 2008 Board Agenda Page 9 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DA ME MEETING /ATTENDEES I LOCATION TOPIC APRIL 2008 April 23 -26 California Association of Sanitation Squaw Valley, California CASA Agencies (CASA) Conference Conference Board of Directors Monday Budget and Finance Committee Third Floor Executive Conference Budget and April 28 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Tuesday Real Estate Committee Meeting Third Floor Executive Conference Real Estate April 29 Nejedly, Lucey Room Issues 3:00 P.M. Wednesday Human Resources Committee Meeting Third Floor Executive Conference Human April 30 Lucey, Menesini Room Resources 3:00 p.m. Issues MAY 2008 Thursday Board Meeting Board Room Board Meeting May 1 Board of Directors 2:00 p.m. Thursday Recycled Water Committee Meeting Third Floor Executive Conference Recycled Water May 8 McGill, Hockett Room 3:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and May 12 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting May 15 Board of Directors 2:00 p.m. Thursday Human Resources. Committee Meeting Third Floor Executive Conference Human May 22 Lucey, Menesini Room Resources 3:00 p.m. Issues JUNE 2008 Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 2 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting June 5 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 16 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting June 19 Board of Directors 2:00 p.m. Thursday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues June 24 Lucey, Menesini Room 2:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 30 Meeting Room Finance Issues 3:00 p.m. McGill, Ne "edl Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 4/18/08