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Home My WebLink About3/20/2008 AGENDAJl Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 -9500 • www.centralsan.org BOARD MEETING AGENDA Board Room Thursday March 20, 2008 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: GERALD R. LUCEY President BARBARA D.HOCKETT President Pro Tern MICHAEL R. McGILL MARIO M. MENESINI JAMES A. NEJEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. i4# Recycled Paper March 20, 2008 Board Agenda Page 2 ROLL CALL: a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Presentation of Safety Suggestion of the Year Awards for 2007 to Frank Favalora, Shift Supervisor and Don Freeman, Electrical Technician, both from Plant Operations Department. (5 minute staff presentation.) Staff Recommendation: Following the report, President Lucey will present the awards. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated March 20, 2008. Reviewed by Budget and Finance Committee. b. Approve minutes of February 21, 2008 Board Meeting. C. Accept the 2007 Annual Report of the Deferred Compensation Plan Advisory Committee. Reviewed by Budget and Finance Committee. d. Establish April 17, 2008 as the date for a public hearing regarding a proposed ordinance to amend the schedule of Capacity Fees. e. Establish April 17, 2008 as the date for a public hearing regarding a proposed ordinance to amend the schedule of Environmental and Development - Related Rates and Charges. Authorize the General Manager to execute a contract with John Bartel for $40,000 to review the District's retirement system. g. Approve a request for emergency withdrawal of funds from the Deferred Compensation Plan. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: March 20, 2008 Board Agenda Page 3 6. REPORTS: a. General Manager 1) Report on new Sewer System Overflow Requirements. (5 minute staff presentation.) 2) Septic Tank Update. (10 minute staff presentation.) 3) Bay Area Clean Water Agencies (BACWA) Wastewater Operator Training. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 4) Attendance of Member McGill at California Water Environment Association (CWEA) Conference in Sacramento on April 15 and 16, 2008. 5) Attendance of Member McGill at California Special Districts Association (CSDA) Training (Setting Direction /Community Leadership) in Sacramento on April 18, 2008. 6) Attendance of Member McGill at California Special Districts Association (CSDA) Training (Role in Finance and Fiscal Accountability) in Sacramento on May 16, 2008. Staff Recommendation: Concur. 7) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Legal Update. (10 minute counsel presentation.) Staff Recommendation: Receive update. 2) Receive comments from Board on Titles 1, 2, and 5 of the District Code. (5 minutes) Staff Recommendation: Provide comments. C. Secretary of the District March 20, 2008 Board Agenda Page 4 d. Board Members 1) Report on March 17, 2008 Budget and Finance Committee Meeting - President Lucey (alternate) and Member Nejedly. 2) Report on March 10 — 12, 2008 CASA Legislative Conference — Member Hockett. 3) Report on March 13, 2008 Human Resources Committee Meeting — President Lucey and Member Menesini. 4) Report on March 18, 2008 Capital Projects Committee Meeting — Members Menesini and Hockett. 5) Reports on miscellaneous business meetings attended by Board Members. 6) Announcements Staff Recommendation: Receive the reports. 7) Announcements Staff Recommendation: Receive the announcements. BREAK: (Approximately 4 p.m.) 7. ENGINEERING: a. Authorize the General Manager to execute an agreement with BKF Engineers with a cost ceiling of $525,000 for field mapping, control, monument locations, and property descriptions for A -Line Easement Acquisition, Phase 2, District Project 5967. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an agreement with BKF Engineers with a cost ceiling of $525,000 for field mapping, control, monument locations, and property descriptions for A -Line Easement Acquisition, Phase 2, District Project 5967. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 9. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: March 20, 2008 Board Agenda Page 5 10. CLOSED SESSION: a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b). • One potential case. b. Conference with Legal Counsel - Anticipated Litigation - initiation of litigation pursuant to 54956.9(c). • One potential case. C. Closed Session pursuant to Government Code Section 54957.10 - Request for early withdrawal of funds from Deferred Compensation Plan. 11. REPORT OUT OF CLOSED SESSION. 12. ADJOURNMENT: M, ELAINE R. OOEHME, DECLARE PERJURY THAT THIS AGMA W HOURS IN ADVANCE AT THE l IMHOFF PLACE, MARTINa Al i 3/1-7168 March 20, 2008 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATEMME MEETING /ATTENDEES I LOCATION TOPIC MARCH 2008 Monday Budget and Finance Committee Third Floor Executive Conference Budget and March 17 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Tuesday Capital Projects Committee Meeting Third Floor Executive Conference Capital Projects March 18 Menesini, Hockett Room 3.00 p.m. Thursday Board Meeting Board Room Board Meeting March 20 Board of Directors 2:00 p.m. Thursday Recycled Water Committee Meeting Third Floor Executive Conference Recycled Water March 27 McGill, Hockett Room Issues 3.00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and March 31 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl APRIL 2008 Tuesday Human Resources Committee Meeting Third Floor Executive Conference Personnel Issues April 1 Lucey, Menesini Room 3:00 p.m. Thursday Board Meeting Board Room Board Meeting April 3 Board of Directors 2:00 p.m. Tuesday Household Hazardous Waste Third Floor Executive Conference Household April 8 Committee Meeting Room Hazardous 3:00 p.m. Hockett, Lucey Waste Issues Thursday Special Board Meeting — Capital Board Room Capital Projects April 10 Projects Workshop Board Workshop 2:00 p.m. Board of Directors Monday Budget and Finance Committee Third Floor Executive Conference Budget and April 14 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting April 17 Board of Directors 2:00 p.m. Monday California Special Districts Association Pleasant Hill Community Center Special District April 21 Contra Costa Chapter 320 Civic Drive Issues 6:00 p.m. Menesini Pleasant Hill, California Tuesday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues April 22 Lucey, Menesini Room 3:00 p.m. April 23 -26 California Association of Sanitation Squaw Valley, California CASA Agencies (CASA) Conference Conference Board of Directors Monday Budget and Finance Committee Third Floor Executive Conference Budget and April 28 Meeting Room Finance Issues 3:00 p.m. McGill, Ne "edl Tuesday Real Estate Committee Meeting Third Floor Executive Conference Real Estate April 29 Nejedly, Lucey Room Issues 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 3/7/08