HomeMy WebLinkAbout1/17/2008 AGENDAIL Central Contra Costa Sanitary District
1 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228-9500 www.centralsan.org
BOARD MEETING
AGENDA
Board Room
Thursday
January 17, 2008
2:00 p.m.
BOARD OF DIRECTORS:
SPECIAL JOINT MEETING OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
AND CENTRAL CONTRA COSTA SANITARY DISTRICT
FACILITIES FINANCING AUTHORITY
INFORMATION FOR THE PUBLIC
GERALD R. LUCEY
President
BARBARA D. HOCKETT
President Pro Tem
JAMES A. AWEDLY
MICHAEI. R. McGILL
MARIO M MENESINI
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The
Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of
Directors or the public prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard
when the President calls for comments from the audience, except on public hearing items previously heard and
closed to public comment. The President may specify the number of minutes each person will be permitted to speak
based on the number of persons wishing to speak and the time available. After the public has commented, the item
is closed to further public comment and brought to the Board for discussion and action. There is no further
comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that
reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on
this agenda are requested to present the matter in writing to the Secretary of the District at least one week prior to a
regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board
of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to
staff for action or calendared on a future agenda.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those
with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary
of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
C40 Cli Recycled Paper
January 17, 2008 Board Agenda
Page 2
1. ROLL CALL:
a. Pledge of Allegiance to the Flag.
b. Introductions.
• Introduce newly -hired Safety Officer, Diane Hinson.
Staff Recommendation: Welcome newly -hired employee.
2. PUBLIC COMMENTS:
3. AWARDS AND COMMENDATIONS:
a. Adopt a resolution commending James A. Nejedly for his service as President of
the Central Contra Costa Sanitary District Board of Directors for 2007.
Staff Recommendation (Motion Required): Adopt the resolution.
b. Presentation of California Water Environment Association, San Francisco Bay
Section Awards for 2007.
Award Recipient
• Collection System of the Year (Over 500 miles) - Central Contra Costa
Sanitary District
• Plant Control System Improvements Central Contra Costa Sanitary
District - Engineering Achievement Award
• Mechanical Technician of the Year - DeWayne Derrick
• Certificate of Recognition for Outstanding Leadership Contributions to the
Safety Committee - Leo Gonzalvez
Staff Recommendation: Receive the awards.
4. CONSENT CALENDAR:
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve expenditures dated January 17, 2008. Reviewed by Budget and
Finance Committee.
January 17, 2008 Board Agenda
Page 3
b. Receive November 2007 Financial Statements. Reviewed by Budget and
Finance Committee.
C. Approve minutes of November 29, 2007, December 6, 2007 and December 20,
2007 Board Meeting.
d. Adopt a resolution accepting an offer of dedication from Oak Treat Court, LLC for
an easement shown on the recorded final map of Subdivision 8606 in the Walnut
Creek area, accepting Job 5631 - Parcel 1, public sewer improvements, and
authorize staff to record documents with the Contra Costa County Recorder.
e. Adopt a resolution accepting an offer of dedication and public sewer
improvements from Mitchell L. and Anne E. Struthers, South Avenue, Alamo, Job
5635 - Parcel 1, and authorize staff to record documents with the Contra Costa
County Recorder.
Adopt a resolution accepting an offer of dedication and public sewer
improvements from Kevin L. and Shannon L. Anderson, South Avenue, Alamo,
Job 5635 - Parcel 2, and authorize staff to record documents with the Contra
Costa County Recorder.
g. Adopt a resolution accepting an offer of dedication and public sewer
improvements from Lee B. and Robin T. Eisan, South Avenue, Alamo, Job 5635
- Parcel 3, and authorize staff to record documents with the Contra Costa County
Recorder.
h. Adopt a resolution accepting an offer of dedication and public sewer
improvements from Jeffrey P. and Holly V. Hollings, South Avenue, Alamo, Job
5635 - Parcel 4, and authorize staff to record documents with the Contra Costa
County Recorder.
Adopt a resolution accepting an offer of dedication and public sewer
improvements from Michael G. Mullery, South Avenue, Alamo, Job 5635 - Parcel
5, and authorize staff to record documents with the Contra Costa County
Recorder.
Adopt a resolution accepting an offer of dedication and public sewer
improvements from Chetcuti Associates, South Avenue, Alamo, Job 5635 -
Parcel 6, and authorize staff to record documents with the Contra Costa County
Recorder.
k. Adopt a resolution accepting an offer of dedication from Richmond American
Homes of California, Inc. for an easement shown on the recorded final map of
Subdivision 8797 in the City of San Ramon, accepting Job 5829 - Parcel 1, public
sewer improvements, and authorize staff to record documents with the Contra
Costa County Recorder.
January 17, 2008 Board Agenda
Page 4
Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc.
for an easement shown on the recorded final map of Subdivision 9005 in the
Danville area, accepting Job 5848 - Parcel 2, public sewer improvements, and
authorize staff to record documents with the Contra Costa County Recorder.
M. Adopt a resolution accepting an offer of dedication and public sewer
improvements from Michael and Gale Macrusky, Alhambra Valley Road,
Martinez, Job 5892 - Parcel 2, and authorize staff to record documents with the
Contra Costa County Recorder.
n. Adopt a resolution accepting an offer of dedication and public sewer
improvements from Gil and Stephanie Brasher, Alhambra Valley Road, Martinez,
Job 5892 - Parcel 3, and authorize staff to record documents with the Contra
Costa County Recorder.
o. Adopt a resolution accepting an offer of dedication and public sewer
improvements from Gil and Stephanie Brasher, Alhambra Valley Road, Martinez,
Job 5892 - Parcel 4, and authorize staff to record documents with the Contra
Costa County Recorder.
P. Adopt a resolution accepting a grant of easement from Lewis T. and Jeanette M.
Brown, Trustees of the Brown Family Trust, District Project 5929 - Parcel 8, and
authorize staff to record documents with the Contra Costa County Recorder.
q. Adopt a resolution accepting a grant of easement from Sarah Child, Project 5929
- Parcel 14, and authorize staff to record documents with the Contra Costa
County Recorder.
r. Approve the formation of an Alhambra Valley Assessment District (AVAD) for
properties on Via Vaqueros and Alhambra Valley Road in unincorporated
Martinez for installation of sewer improvements; adopt resolution of intention to
create Via Vaqueros AVAD No. 2008 -7; adopt resolution approving the boundary
of the AVAD, and adopt resolution requesting consent of Contra Costa County
for CCCSD to conduct proceedings for the AVAD.
S. Adopt a resolution of application requesting that Contra Costa County LAFCO
initiate proceedings to annex six annexation areas to the District - Annexation
No. 166.
Accept the contract work performed by Aztec Consultants, Inc. for the Treatment
Plant Safety Enhancements, Phase 3, District Project 7263, and authorize the
filing of the Notice of Completion.
U. Authorize extension of medical leave of absence without pay for Utility Worker
Maralee Davi through February 14, 2008.
January 17, 2008 Board Agenda
Page 5
V. Authorize extension of medical leave of absence without pay for Plant Operator 11
Ken Hobbs through May 1, 2008.
W. Approve a request for emergency withdrawal of funds from the Deferred
Compensation Plan.
5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER:
6. REPORTS:
a. General Manager
1) Wet Weather Report. (10 minute staff presentation.)
2) Update on Plant Control System Improvements and Control Rooms
Modifications. (10 minute staff presentation.)
Staff Recommendation: Receive the reports.
3) Report on draft letter to LAFCO regarding Municipal Service Review.
(5 minute staff presentation.)
Staff Recommendation: Receive report and provide input on content
of draft letter to LAFCO.
4) Announcements
Staff Recommendation: Hear the announcements.
b. Counsel for the District
C. Secretary of the District
d. Board Members
1) Report on January 14, 2008 Budget and Finance Committee Meeting -
Member McGill and Nejedly.
2) Report on January 4, 2008 Recycled Water Committee Meeting -
Members McGill and Hockett.
3) Report on January 8, 2008 Ad Hoc Code Review Committee Meeting -
Members McGill and Hockett.
January 17, 2008 Board Agenda
Page 6
4) Reports on miscellaneous business meetings attended by Board
Members.
Staff Recommendation: Receive the reports.
5) Announcements
Staff Recommendation: Hear the announcements.
BREAK:
(Approximately 4 p.m.)
7. ADMINISTRATIVE:
a. Report on relocation of feral cats from District property. (5 minute presentation.)
Staff Recommendation: Receive report and provide direction to staff.
8. ENGINEERING:
a. Authorize the General Manager to execute a construction contract change order
in the amount of $116,000 with Ranger Pipelines, Inc. on the North Orinda Sewer
Renovations, Phase 2. 1, District Project 5968. (No presentation is planned; staff
will be available to answer questions.)
Staff Recommendation (Motion Required): Authorize the General Manager
to execute a construction contract change order in the amount of $116,000
with Ranger Pipelines, Inc. on the North Orinda Sewer Renovations, Phase
2.1, District Project 5968.
9. TREATMENT PLANT:
a. Accept the 2007 National Pollutant Discharge Elimination System Report.
(5 minute staff presentation.)
Staff Recommendation (Motion Required): Accept the 2007 National
Pollutant Discharge Elimination System Report.
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11
12
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14
15
January 17, 2008 Board Agenda
Page 7
BUDGET AND FINANCE:
a. Adjourn Special Board Meeting and reconvene as the Central Contra Costa
Sanitary_ District Facilities Financing Authority to conduct its Annual Meeting.
(5 minute staff presentation.)
Staff Recommendation: Reconvene as Board of Directors of the Central
Contra Costa Sanitary District Facilities Financing Authority to conduct its
Annual Meeting.
EMERGENCY SITUATIONS REQUIRING BOARD ACTION:
ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS:
CLOSED SESSION:
a. Closed Session pursuant to Government Code Section 54957.10 - Request for
early withdrawal of funds from Deferred Compensation Plan.
b. Conference with Legal Counsel pursuant to Government Code Section
54956.9(a) — Existing Litigation — Georgiana McClease, Claim Nos. 2005030670
and 2006047367.
REPORT OUT OF CLOSED SESSION:
ADJOURNMENT:
?, ELAINE �,. 616EHME, DEGLNHE UNDER PENALTY OF
PERJURY THAT THIS AGENDA WAS POSTED AT LEAST 72
HOURS IN ADVANCE AT THE DISTRICT OFFICES, 5019
IMHOFF PLACE, MARTINEZ, CALIFORNIA
i - bq- a 13
January 17, 2008 Board Agenda
Page 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME
MEETING /ATTENDEES I
LOCATION
TOPIC
JANUARY 2008
Tuesday
Ad Hoc Code Review Committee
Third Floor Executive Conference
District Code
January 8
Meeting
Room
Review
4:00 p.m.
McGill, Hockett
Monday
Budget and Finance Committee
Third Floor Executive Conference
Budget and
January 14
Meeting
Room
Finance Issues
3:00 p.m.
Thursday
Board Meeting
Board Room
Board Meeting
January 17
Board of Directors
2:00 p.m.
Tuesday
Ad Hoc Code Review Committee
Third Floor Executive Conference
District Code
January 22
Meeting
Room
Review
4:00 p.m.
McGill, Hockett
Wednesday
Real Estate Committee Meeting
Third Floor Executive Conference
Real Estate
January 30
Nejedly, Lucey
Room
Issues
3:00 p.m.
Thursday
Board Workshop - Financial Planning
Board Room
Financial
January 31
Board of Directors
Planning
2:00 p.m.
FEBRUARY 2008
Monday
Budget and Finance Committee
Third Floor Executive Conference
Budget and
February 4
Meeting
Room
Finance Issues
3:00 .m.
McGill, Ne'edl
Tuesday
Capital Projects Committee Meeting
Third Floor Executive Conference
Capital Projects
February 5
Menesini, Hockett
Room
3:00 p.m.
Thursday
Board Meeting
Board Room
Board Meeting
February 7
Board of Directors
3:00 p.m.
Thursday
Outreach Committee Meeting
Third Floor Executive Conference
Public Outreach
February 14
Lucey, Menesini
Room
3:00 p.m.
Friday
Human Resources Committee Meeting
Third Floor Executive Conference
Personnel Issues
February 15
Lucey, Menesini
Room
3:00 p.m.
Tuesday
Budget and Finance Committee
Third Floor Executive Conference
Budget and
February 19
Meeting
Room
Finance Issues
3:00 p.m.
McGill, Ne'edl
Thursday
Board Meeting
Board Room
Board Meeting
February 21
Board of Directors
3:00 p.m.
Wednesday
Household Hazardous Waste
Third Floor Executive Conference
Household
February 27
Committee Meeting
Room
Hazardous
3:00 p.m.
Hockett, Lucey
Waste Issues
Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California.
1/15/07