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Home My WebLink About12/20/2007 AGENDAL Central Contra Costa San BOARD MEETING AGENDA Board Room Thursday December 20, 2007 2:00 p.m. INFORMATION FOR THE PUBLIC District BOARD OF DIRECTORS: JAMES A. NEJEDLY President GERALD R. LUCEY President Pro Tem BARBARA D. HOCKETT MICHAEL R. McGILL MARIO M. MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at least one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. 4li Recycled Paper December 20, 2007 Board Agenda Page 2 b. Introductions. • Recognize Alex Benavidez on his promotion to Construction Equipment Operator. Staff Recommendation: Recognize promoted employee. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Receive Pacific Gas & Electric's Industrial Energy Efficiency Program Award for 2007 from PG &E Account Executive Chris Cole. Staff Recommendation: Receive the award. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated December 20, 2007. Reviewed by Budget and Finance Committee. b. Approve minutes of October 31, 2007 Board Meeting. C. Adopt a resolution accepting an offer of dedication from Glacier Classics LP for an easement shown on the recorded final map of Subdivision 8347 in the City of Martinez, accepting Job 5562 - Parcel 1, public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt a resolution accepting an offer of dedication from Western Pacific Housing - Windemere LLC for easements shown on the recorded final map of Subdivision 8646 in the Dougherty Valley area of San Ramon, accepting Job 5615 - Parcel 1, public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt a resolution accepting an offer of dedication from Brookfield Ambridge LLC for easements shown on the recorded final map of Subdivision 8669 in the Dougherty Valley area of San Ramon, accepting Job 5620 - Parcel 1, public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. December 20, 2007 Board Agenda Page 3 Adopt a resolution accepting an offer of dedication and public sewer improvements from Gorman "B" Family Limited Partnership, Industrial Way, Concord, Job 5628 - Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication and public sewer improvements from John A. McHugh, Trustee, Industrial Way, Concord, Job 5628 - Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting an offer of dedication and public sewer improvements from Romers RV Center, Industrial Way, Concord, Job 5628 - Parcel 3, and authorize staff to record documents with the Contra Costa County Recorder. Approve the formation of an Alhambra Valley Assessment District (AVAD) for properties on Monteira Lane and Reliez Valley Road in unincorporated Martinez for installation of sewer improvements; adopt resolutions of intention to create Monteira AVAD No. 2007 -4 for approval of the boundary, and requesting consent of Contra Costa County for CCCSD to conduct proceedings for the AVAD. Approve the formation of an Alhambra Valley Assessment District (AVAD) for properties on Alhambra Valley Road, Fallen Oak Lane, and Quail Lane in unincorporated Martinez for installation of sewer improvements; adopt resolutions of intention to create Quail AVAD No. 2007 -6 for approval of the boundary, and requesting consent of Contra Costa County for CCCSD to conduct proceedings for the AVAD. k. Accept the contract work for the Vessing Sewer Renovation, District Project 5646, and authorize filing of the Notice of Completion. I. Accept the contract work for the A -Line Interceptor Rehabilitation, Phase 2, District Project 5806, and authorize filing of the Notice of Completion. M. Accept the contract work for the North Orinda Sewer Renovations, Phase 2.1, District Project 5968, and authorize filing of the Notice of Completion. n. Accept the contract work for the Plant Control System Improvements, District Project 7204. o. Authorize extension of medical leave of absence without pay for Utility Worker Felix Espinosa through January 18, 2008. p. Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi through January 4, 2008. December 20, 2007 Board Agenda Page 4 q. Authorize extension of medical leave of absence without pay for Buildings and Grounds Supervisor Harry Wyles through February 22, 2008. Reject claim for damages by Joe Fitzpatrick. 5. HEARINGS: a. Conduct a public hearing to consider adopting a resolution approving a mitigated negative declaration and approving the proposed Collection System Operations (CSO) Facilities Improvements Project, DP 8208. (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct the public hearing and adopt the resolution. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 7. BIDS AND AWARDS: a. Reject all bids submitted for the installation of new main gate at Treatment Plant, RFB No. 07- 08 -05, District Project 7251. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Reject all bids submitted for the installation of new main gate at Treatment Plant, RFB No. 07- 08 -05, District Project 7251. 8. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS: 9. REPORTS: a. General Manager 1) Report on GASB 45. (10 minute staff presentation.) Staff Recommendation: Receive the report. Concur with staff recommendation. 2) Strategic Planning Update. (5 minute staff presentation.) Staff Recommendation: Receive the report. 3) Announcements Staff Recommendation: Hear the announcements. December 20, 2007 Board Agenda Page 5 b. Counsel for the District C. Secretary of the District d. Board Members 1) Report on December 17, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. 2) Report on December 12, 2007 Ad Hoc Code Review Committee Meeting - Members McGill and Hockett. 3) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 4) Receive proposed 2008 Board Committee Assignments — President -Elect Lucey. Staff Recommendation: Receive proposed Committee assignments. 5) Announcements Staff Recommendation: Hear the announcements. BREAK: (Approximately 4 p.m.) 10. ADMINISTRATIVE: a. Adopt a resolution authorizing the General Manager to execute the CaUWARN 2007 Omnibus Mutual Assistance Agreement and to designate appropriate staff as authorized officials. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a resolution authorizing the General Manager to execute the Cal/WARN 2007 Omnibus Mutual Assistance Agreement and to designate appropriate staff as authorized officials. December 20, 2007 Board Agenda Page 6 11. ENGINEERING: a. Approve the formation of an Alhambra Valley Assessment District (AVAD) for properties on Alhambra Valley Road, Castle Creek Court, and Fallen Oak Lane in unincorporated Martinez for installation of sewer improvements; adopt resolutions of intention to create Creekside Oaks AVAD No. 2007 -5 for approval of the boundary, and requesting consent of Contra Costa County for CCCSD to conduct proceedings for the AVAD. (5 minute staff presentation) Staff Recommendation (Motion Required): Approve the formation of an Alhambra Valley Assessment District (AVAD) for properties on Alhambra Valley Road, Castle Creek Court, and Fallen Oak Lane in unincorporated Martinez for installation of sewer improvements; adopt resolutions of intention to create Creekside Oaks AVAD No. 2007 -5 for approval of the boundary, and requesting consent of Contra Costa County for CCCSD to conduct proceedings for the AVAD. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 13. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 14. ADJOURNMENT: I, ELAINE ii. iAljt�K QBAA& uWa iUIYOF PERJURY THAT THIS AGWA WAS POSTED AT LEAST 72 HOURS IN ADVANCE AT THE DIS W OFRCES, 5019 IMHW KAM MART NZ CAALIMRNIA. December 20, 2007 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES I LOCATION TOPIC DECEMBER 2007 Monday Budget and Finance Committee Third Floor Executive Conference Budget and December 17 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting December 20 Board of Directors 2:00 p.m. JANUARY 2008 Tuesday Ad Hoc Code Review Committee Third Floor Executive Conference District Code January 8 Meeting Room Review 4:00 p.m. McGill, Hockett Monday Budget and Finance Committee Third Floor Executive Conference Budget and January 14 Meeting Room Finance Issues 3:00 p.m. Thursday Board Meeting Board Room Board Meeting January 17 Board of Directors 2:00 p.m. Tuesday Ad Hoc Code Review Committee Third Floor Executive Conference District Code January 22 Meeting Room Review 4:00 p.m. McGill, Hockett Thursday Board Workshop - Financial Planning Board Room Financial January 31 Board of Directors Planning 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 12/13/07