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Home My WebLink About09/06/2007 AGENDA11 Central Contra Costa District 1 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 -9500 www.centralsan.org BOARD MEETING AGENDA Board Room Thursday September 6, 2007 2 :00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NE.ILDLY President GERALD R. LUCEY President Pro Tem BARBARA D.HOCKETT MICHAEL R. McGILL MARIO M. MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. t,o Recycled Paper September 6, 2007 Board Agenda Page 2 b. Introductions • Introduce George Solivar, newly -hired Network Technician. • Recognize Pat Camorongan on her promotion to Engineering Assistant III. • Recognize James Olympia on his promotion to Source Control Inspector I Staff Recommendation: Welcome newly -hired and recognize promoted employees. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Presentation of National Association of Clean Water Agencies (NACWA) Platinum 9 Peak Performance Award for 2006. (5 minute staff presentation.) Staff Recommendation: Receive the award. b. Adopt a resolution commending Talksics Toastmasters Club #6718 on its 20th Anniversary. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt the resolution. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated September 6, 2007. Reviewed by Budget and Finance Committee. b. Approve minutes of August 9, 2007 Board Meeting. C. Accept the contract work for the North Orinda Sewer Renovations, Phase 2 Project, District Project 5833, and authorize filing of the Notice of Completion. d. Adopt a resolution accepting an offer of dedication from Cherry Lane Associates for an easement shown on the recorded final map of Subdivision 8645 in the city of Pleasant Hill, accepting public sewer improvements (Job 5753 - Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. September 6, 2007 Board Agenda Page 3 e. Adopt resolutions accepting an offer of dedication and public sewer improvements (Job 5836 - Parcel 1), authorizing execution of a quitclaim deed to Ediz H. Ertekin and Amy M. Ertekin (747 El Pintado, Danville; Job 4002 - Parcel 1 (Portion)), and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from the Bones Family Trust for an easement shown on the recorded final map of minor Subdivision 504 -04 in the City of Lafayette, accepting public sewer improvements (Job 5857 - Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision 8508 in the Dougherty Valley Area, accepting public sewer improvements (Job 5865 - Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt resolutions accepting a grant of easement (District Project 5929 - Parcel 11), and authorizing execution of a quitclaim deed to Daniel Seng and Joyce L. Seng, Trustees of the Seng Family Trust dated January 25, 1993 (District Project 1589 - Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting a grant of easement from Glenn L. Prewitt and Verna M. Prewitt, Trustees for the Glenn L. Prewitt and Verna M. Prewitt 1983 Inter Vivos Trust, for the Martinez Sewer Renovations Project (District Project No. 5975), and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting a quitclaim deed from Contra Costa County for Imhoff Place and a portion of the Old Imhoff Drive right -of -way, and authorize staff to record documents with the Contra Costa County Recorder. k. Approve registration differential salary merit increase for Assistant Engineer Raffi Moughamian. Approve registration differential salary merit increase for Assistant Land Surveyor Kelly Weir. M. Authorize medical leave of absence without pay for Utility Worker Maralee Davi through October 1, 2007. n. Approve request for emergency withdrawal of funds from the Deferred Compensation Plan. September 6, 2007 Board Agenda Page 4 5. HEARINGS: a. Conduct a public hearing to receive comments on a proposed ordinance (uncodified) to establish reimbursement fees applicable to properties which could connect to Jobs 5656, 5817, or 5851. (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct a public hearing and adopt an uncodified ordinance establishing reimbursement fees applicable to properties which could connect to Jobs 5656, 5817, or 5851. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 7. BIDS AND AWARDS: a. Award a construction contract in the amount of $190,500 for the construction of the 2006 Storm Damage Repair Project, District Project No. 5981, to Jim Freethy Excavating, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents. (5 minute staff presentation.) Staff Recommendations (Motion Required): Award a construction contract in the amount of $190,500 for the construction of the 2006 Storm Damage Repair Project, District Project No. 5981, to Jim Freethy Excavating, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents. 8. REPORTS: a. General Manager 1) District Counsel contract. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Provide direction to staff regarding District Counsel contract. 2) Response to letter from the City of San Ramon regarding Household Hazardous Waste services. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Provide direction to staff. 3) Attendance of Member McGill at California Special Districts Association (CSDA) Conference in Monterey - October 1 -4, 2007. Staff Recommendation: Concur. September 6, 2007 Board Agenda Page 5 4) Announcements Staff Recommendation: Hear the announcements. b. Counsel for the District 1) National Pollutant Discharge Elimination System (NPDES) Update. 2) District Code Update. (30 minute Counsel presentation.) Staff Recommendation: Consider proposed District Code amendments and provide direction. C. Secretary of the District d. Board Members 1) Report on September 4, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. Committee Recommendation: Receive the report. 2) Report on August 15 -18, 2007 California Association of Sanitation Agencies (CASA) Conference - Members Hockett, Lucey, and McGill. Staff Recommendation: Receive the report. 3) Report on August 2007 California Association of Sanitation Agencies (CASA) Executive Board Meeting - Member Hockett. Staff Recommendation: Receive the report. 4) Report on August 22, 2007 Household Hazardous Waste Committee Meeting - Members Hockett and Menesini. Committee Recommendation: Receive the report. 5) Report on August 23, 2007 Outreach Committee Meeting - Members Menesini and Hockett. Committee Recommendation: Receive the report. September 6, 2007 Board Agenda Page 6 6) Report on August 30, 2007 Real Estate Committee Meeting - Member Lucey and President Nejedly. Committee Recommendation: Receive the report. 7) Report on September 5, 2007 Capital Projects Committee Meeting - Members Hockett and McGill. Committee Recommendation: Receive the report. 8) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 9) Provide direction with regard to election of representative to California Special Districts Association Board for Region Three - Member Menesini. Staff Recommendation: Provide direction with regard to election of representative to California Special Districts Association Board for Region Three. 10) Announcements Staff Recommendation: Hear the announcements. BREAK: (Approximately 4 p.m.) 9. ENGINEERING: a. Approve a supplemental authorization of $1,900,000 from the Sewer Construction Fund for the Fiscal Year 2007 -08 General Improvements Program. Reviewed by Capital Projects Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve a supplemental authorization of $1,900,000 from the Sewer Construction Fund for the Fiscal Year 2007 -08 General Improvements Program. 10 11 ii 13 14 W September 6, 2007 Board Agenda Page 7 BUDGET AND FINANCE: a. Adopt a resolution establishing the Sewer Construction appropriations limit in the amount of $69,698,747 for the 2007 -2008 fiscal year, in accordance with Article XIII B of the California Constitution and select the California per capita personal income percentage change for use in computing the appropriations limit. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt a resolution establishing the Sewer Construction appropriations limit in the amount of $69,698,747 for the 2007 -2008 fiscal year, in accordance with Article XIII B of the California Constitution and select the California per capita personal income percentage change for use in computing the appropriations limit. b. Receive adjusted June 2007 Year End Financial Statements. (5 minute staff presentation.) Staff Recommendation: Receive the report. C. Capital Improvement Budget Year End Report. (5 minute staff presentation.) Staff Recommendation: Receive the report. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: CLOSED SESSION: a. Personnel Matters Pursuant to Section 54957 of the Government Code - Review of District Counsel contract. b. Personnel Matters Pursuant to Section 54957.10 of the Government Code - Deferred Compensation Early Withdrawal Request REPORT OUT OF CLOSED SESSION: ADJOURNMENT: I, ELAINE R. BOEHME PEIiJURV THAT THIS HOURS IN ADVANCE PLACE, MAF UNDER PENALTY OF AS POSTED AT LEAST 72 8/31 JC J- September 6, 2007 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES I LOCATION TOPIC SEPTEMBER 2007 Tuesday Budget and Finance Committee Third Floor Executive Conference Budget and September 4 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Wednesday Capital Projects Committee Meeting Third Floor Executive Conference Capital Projects September 5 Hockett, McGill Room 3:00 p.m. Thursday Board Meeting Board Room Board. Meeting September 6 Board of Directors 2:00 p.m. Tuesday Human Resources Committee Meeting Third Floor Executive Conference Human September 11 Lucey, Menesini Room Resources 3:00 p.m. Issues September 12 -14 California Water Environment Redding, California CWEA Association (CWEA) — Northern Conference California Section Conference Monday Budget and Finance Committee Third Floor Executive Conference Budget and September 17 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Household Hazardous Waste Facility Household Hazardous Waste 10 -Year September 20 10 -Year Anniversary Celebration Facility Anniversary noon Board of Directors Celebration Thursday Board Meeting Board Room Board Meeting September 20 Board of Directors 2:00 p.m. OCTOBER 2007 Monday Budget and Finance Committee Third Floor Executive Conference Budget and October 1 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting October 4 Board of Directors 2:00 p.m. Thursday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues October 11 Menesini, Hockett Room 3:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and October 15 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Monday California Special Districts Association Pleasant Hill Community Center Special District October 15 Contra Costa Chapter 320 Civic Drive Issues 6:00 p.m. Menesini Pleasant Hill, California Thursday Board Meeting Board Room Board Meeting October 18 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and October 29 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 8/31/07