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Home My WebLink About08/09/2007 AGENDA - specialJ1 Central Contra Costa Sanitary District BOARD MEETING tel: i F. r "e! Board Room Thursday August 9, 2007 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President GERALD R. LUCEY President Pro Tem BARBARA D. HOCKETT MICHAEL R. MCGILL MARIO M MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. 1LIi Recycled Paper August 9, 2007 Board Agenda Page 2 b. Introductions • Introduce Paul Amaral and Michael Rosen, newly -hired Maintenance Crew Members I. Introduce Stephanie Gronlund, newly -hired Associate Engineer. Recognize Dante Marchetti on his promotion to Maintenance Supervisor. Staff Recommendation: Welcome newly -hired and recognize promoted employees. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Presentation to Member Menesini of the National Association of Clean Water Agencies' ( NACWA) 2007 Local Public Service Award by Dave Williams, NACWA Board Member. (3 minute staff presentation.) Staff Recommendation: Receive award. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated August 9, 2007. Reviewed by Budget and Finance Committee. b. Receive June 2007 Financial Statements. Reviewed by Budget and Finance Committee. C. Approve minutes of July 5 and July 19, 2007 Board Meetings. d. Adopt a resolution accepting an offer of dedication from Contra Costa RE Investors, LLC for an easement shown on the recorded final map of subdivision 8331 in the intervening properties off Camino Tassajara (Job 5820 — Parcel 2), accepting public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt resolutions accepting a grant of easement (District Project 5759 — Parcel 7) and authorizing execution of a quitclaim deed to Laura T. Abrams and Joel Sheiman (14 La Bolsita Way, Orinda, District Project 1560 — Parcel 91), and authorize staff to record documents with the Contra Costa County Recorder. August 9, 2007 Board Agenda Page 3 f. Adopt resolutions accepting an offer of dedication from Ostrosky Enterprises for an easement shown on the recorded final map of subdivision 8263 in the Alamo area (Job 5626 — Parcel 2), accepting public sewer improvements, authorizing execution of a quitclaim deed (Job 3542 — Parcel 8) to Alamo Gardens LLC, and authorize staff to record documents with the Contra Costa County Recorder. g. Approve the A -Line Relief Interceptor, Phase 2A, District Project 5980, for CEQA/permitting purposes. h. Accept contract work for the Acacia Pumping Station Upgrades Project, District Project 5933, and authorize filing the Notice of Completion. i. Authorize the General Manager to execute an amendment to the existing agreement with Whitley Burchett and Associates to increase the cost ceiling by $30,000 for the Lower Orinda Pumping Station Upgrades, Phase 2, District Project 5944. Adopt a resolution updating Central Contra Costa Sanitary District's California Environmental Quality Act (CEQA) Guidelines. k. Approve continuance of employee computer hardware purchase assistance program for a one -year period. Reviewed by Budget and Finance Committee. I. Authorize a public notice to indicate availability of documentation in support of the District's appropriations limit. Reviewed by Budget and Finance Committee. M. Establish September 6, 2007 as the date for a public hearing to receive comments on proposed reimbursement fees for the properties which could directly connect to Job 5656 (Las Lomas Way, Walnut Creek), Job 5851 (Camellia Lane, Lafayette), Job 5893 (Pine Tree Drive, Danville), and Job 5817 (Camino Del Diablo, Orinda). n.. Authorize General Manager to approve an agreement with Nancy Southern and Associates in the amount of $50,000 for FY 2007 -2008 for a Leadership Development Program. Approval recommended by Human Resources Committee. o. Adopt "Human Resources Committee" name change; modify the procedure and travel policy for approving meeting attendance payments for the Board President; and adopt resolution reflecting the changes. P. Authorize leave of absence without pay for Executive Assistant Suzette Crayton through October 15, 2007. q. Authorize medical leave of absence without pay for Network Coordinator John Censoplano through August 1, 2007. August 9, 2007 Board Agenda Page 4 Authorize medical leave of absence without pay for Administrative Secretary Georgiana McClease through December 12, 2007. S. Deny appeal of union and adopt the arbitrator's recommendation in the grievance regarding the hiring of the Administrative Assistant. Approval of arbitrator's recommendation recommended by Human Resources Committee. Adopt new job classification description for Safety Officer; reclassify Safety Specialist Steve Laren to Safety Officer, S -73, $6,262- $7,576. Approval recommended by Human Resources Committee. 5. HEARINGS: a. Conduct a public hearing and consider adopting a resolution approving a negative declaration and Central Contra Costa Sanitary District Annexation 168B — Alhambra Valley. (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct the public hearing and adopt a resolution approving the negative declaration and District Annexation 1688 — Alhambra Valley. b. Conduct public hearing and consider adopting a resolution declaring District property as not currently needed for District purposes - Imhoff Drive property — approximately 1.1 acres located south of Imhoff Drive and northwest of the District's Household Hazardous Waste Collection Facility in Martinez. (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct public hearing and consider adopting a resolution declaring District property as not currently needed for District purposes. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 7. REPORTS: a. General Manager 1) Announcements Staff Recommendation: Hear the announcements. b. Counsel for the District C. Secretary of the District August 9, 2007 Board Agenda Page 5 d. Board Members 1) Report of August 6, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. 2) Report of July 27, 2007 Special Real Estate Committee Meeting — Member Lucey and Member Hockett (Alternate). 3) Report of July 31, 2007 Human Resources Committee Meeting — Member Lucey and Member Menesini. 4) Report of August 1, 2007 Real Estate Committee Meeting — Member Lucey and President Nejedly. 5) Report of August 2, 2007 Adjourned Real Estate Committee Meeting — President Nejedly and Member McGill (Alternate). Staff Recommendation: Receive the reports. 6) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 7) Announcements Staff Recommendation: Hear the announcements. BREAK: (Approximately 4 p.m.) 8. ADMINISTRATIVE: a. Adopt a resolution revising the District's records retention schedules and authorizing destruction of obsolete records. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a resolution revising the District's records retention schedules and authorizing destruction of obsolete records. 9. ENGINEERING: a. Authorize the General Manager to execute a three -year contract, with a one year option, in the amount of $2.1 million, with Phillip Transportation & Remediation, Inc., for Household Hazardous Waste Facility services. Approval recommended by Household Hazardous Waste Committee. (No presentation is planned; staff will be available to answer questions.) 10. 11 13 August 9, 2007 Board Agenda Page 6 Staff Recommendation (Motion Required): Authorize the General Manager to execute a three -year contract, with a one year option, in the amount of $2.1 million, with Phillip Transportation & Remediation, Inc., for Household Hazardous Waste Facility services. b. Authorize the General Manager to execute an engineering services agreement with RMC Water and Environment in the amount of $360,000 for preparation of the Collection System Master Plan Update (District Project 5978). (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an engineering services agreement with RMC Water and Environment in the amount of $360,000 for preparation of the Collection System Master Plan Update (District Project 5978). C. Approve agreement with DCM Engineering in the amount of $75,000 for the Soil Sampling and testing of sediment in Walnut Creek Channel for the Plant Wet - Weather Protection Project, District Project 7266. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve agreement with DCM Engineering for the Soil Sampling and testing of sediment in Walnut Creek Channel for the Plant Wet - Weather Protection Project, District Project 7266. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: CLOSED SESSION: a. Personnel Matters Pursuant to Section 54957 of the Government Code — Performance Evaluations for General Manager and Secretary of the District. b. Significant exposure to litigation pursuant to Government Code Section 54956.9(b). One potential matter. REPORT OUT OF CLOSED SESSION: 14. ADJOURNMENT: I ELAINE R. BOEHME, DECLARE UNDER PENAUY OF PERJURY THAT THIS AGENDA WAS POSTED AT LEAST 72 HOURS W ADVANCE AT THE DISTRICT OFFICES, 5019 IMHOFF PLACE, MA MNa CALIFORNIA Ai Ddr August 9, 2007 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES I LOCATION TOPIC AUGUST 2007 August 15 -18 California Association of Sanitation San Diego, California CASA Agencies (CASA) Conference Conference Board of Directors Thursday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues August 23 Menesini, Hockett Room 3:00 p.m. Thursday Real Estate Committee Meeting Third Floor Executive Conference Real Estate August 30 Lucey, Nejedly Room Issues 3:00 p.m. SEPTEMBER 2007 Tuesday Budget and Finance Committee Third Floor Executive Conference Budget and September 4 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Thursday Board Meeting Board Room Board Meeting September 6 Board of Directors 2:00 p.m. Tuesday Human Resources Committee Meeting Third Floor Executive Conference Human September 11 Lucey, Menesini Room Resources 3:00 p.m. Issues September 12 -14 California Water Environment Redding, California CWEA Association (CWEA) — Northern Conference California Section Conference Monday Budget and Finance Committee Third Floor Executive Conference Budget and September 17 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting September 20 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 8/2/07