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Home My WebLink About07/19/2007 AGENDAJl Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228-9500 • www.ceiitralsaii.org BOARD MEETING AGENDA Board Room Thursday July 19, 2007 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President GERALD R. LUCEY President Pro Tem BARBARA D. HOCKETT MICHAEL R. McGILL. MARIO M. MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 1. ROLL CALL: a. Pledge of Allegiance to the Flag. i� R-7ded Paper July 19, 2007 Board Agenda Page 2 b. Introductions • Introduce newly -hired Safety and Risk Management Administrator, Shari Deutsch. • Recognize new Plant Operator Trainee, Robert Maroon. Recognize new Pumping Stations Operator Trainee, Anthony MacArthur. • Recognize Sean Sarras and Hamid Tehrani on their individual advancements to the Maintenance Crew Leader position. Staff Recommendation: Welcome newly -hired employee and recognize new trainees and employee advancements. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Receive the Comprehensive Annual Financial Report (CAFR) Award for Fiscal Year Ended June 30, 2006. (1 minute staff presentation.) Staff Recommendation: Receive the award. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated July 19, 2007. Reviewed by Budget and Finance Committee. b. Approve minutes of June 21, 2007 Board Meeting. C. Adopt a resolution accepting a grant of easement from Phyllis G. Lee (39 Cameo Court, Walnut Creek; District Project 5826 - Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt resolutions accepting a grant of easement (District Project 5826 - Parcel 2), and authorizing execution of a quitclaim deed to Timothy Tyler and Patricia Coney (1353 Milton Avenue, Walnut Creek; District Project 1559 - Parcel 16), and authorize staff to record documents with the Contra Costa County Recorder. July 19, 2007 Board Agenda Page 3 e. Adopt resolutions accepting a grant of easement (District Project 5826 - Parcel 3), and authorizing execution of a quitclaim deed to Gregory and Marya Wesner (20 Gary Lee Lane, Walnut Creek; District Project 404 - Parcel 1 (Portion)), and authorize staff to record documents with the Contra Costa County Recorder. f. Adopt resolutions accepting a grant of easement (District Project 5826 - Parcel 4), and authorizing execution of a quitclaim deed to Cool J. Series #301 LLC (40 Gary Lee Lane, Walnut Creek; District Project 404 - Parcel 1 (Portion)), and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt resolutions accepting a grant of easement (District Project 5826 - Parcel 5), and authorizing execution of a quitclaim deed to William C. Codde and Lise K. Codde (188 Miramonte Rd., Walnut Creek; District Project 1554 - Parcel 50), and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting a grant of easement from Caroline Wang (180 Miramonte Road, Walnut Creek; District Project 5826 - Parcel 6), and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting a grant of easement from The San Francisco Bay Area Rapid Transit District (BART) (Job 5862 - Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. j. Advise the Board of the closeout of the Walnut Creek Sewer Renovation, Phase 4, District Project 5826. k. Adopt a resolution confirming publication of a summary of District Ordinance No. 245 - An Ordinance Amending Title 6, Chapter 6.34.010 of the District Code Establishing the Sewer Service Charges for Fiscal Year 2007 -2008 and 2008- 2009. I. Set August 9, 2007 as the date for a public hearing to declare District land surplus and authorize staff to execute a lease agreement. M. Authorize staff to modify the District's Purchasing Practice allowing delegation of authority for travel arrangements and payment to Departmental Secretaries. Reviewed by Budget and Finance Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: July 19, 2007 Board Agenda Page 4 6. BIDS AND AWARDS: a. Award a construction contract in the amount of $710,000 for the construction of the A -Line Interceptor Rehabilitation, Phase 2, District Project 5806B to F. D. Thomas, Inc. the lowest responsive bidder, and authorize the General Manager to execute contract documents; authorize the General Manager to execute a professional engineering service contract amendment in the amount of $54,000 with V&A Consulting Engineers for the inspection services and construction support. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $710,000 for the construction of the A -Line Interceptor Rehabilitation, Phase 2, District Project 5806B to F. D. Thomas, Inc. the lowest responsive bidder, and authorize the General Manager to execute contract documents; authorize the General Manager to execute a professional engineering service contract amendment in the amount of $54,000 with V &A Consulting Engineers for the inspection services and construction support. b. Award a construction contract, contingent upon receipt of the right of way permit from the National Park Service, in the amount of $774,965 for the construction of the Alhambra Valley Trunk Sewer, Phase 2, District Project 5919, to Marques Pipeline, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract, contingent upon receipt of the right of way permit from the National Park Service, in the amount of $774,965 for the construction of the Alhambra Valley Trunk Sewer, Phase 2, District Project 5919, to Marques Pipeline, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents. C. Award a construction contract in the amount of $849,212 for the construction of the Martinez Sewer Renovations, Phase 1, District Project 5975, to California Trenchless, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $849,212 for the construction of the Martinez Sewer Renovations, Phase 1, District Project 5975, to California Trenchless, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents. July 19, 2007 Board Agenda Page 5 7. REPORTS: a. General Manager 1) Announcements Staff Recommendation: Hear the announcements. b. Counsel for the District 1) Report on Inverse Condemnation. (10 minute Counsel presentation.) Staff Recommendation: Hear the report. C. Secretary of the District d. Board Members 1) Report of July 16, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. 2) Report of July 16, 2007 California Special Districts Association, Contra Costa Chapter Meeting - Member Hockett. 3) Report of July 18, 2007 Real Estate Committee Meeting - Member Lucey and President Nejedly 4) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 5) Announcements Staff Recommendation: Hear the announcements. BREAK: (Approximately 4 p.m.) July 19, 2007 Board Agenda Page 6 8. ENGINEERING: a. Authorize the General Manager to execute a professional engineering services agreement with Black and Veatch Corporation with a cost ceiling of $650,000 for the preliminary design of the Metals Removal Technology Project, District Project 7237. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional engineering services agreement with Black and Veatch Corporation with a cost ceiling of $650,000 for the preliminary design of the Metals Removal Technology Project, District Project 7237. b. Receive status report and authorize finalization of agreement with Flood Control District for soil removal and silt disposal on District property. (15 minute staff presentation.) Staff Recommendation (Motion Required): Receive status report. Provide staff with direction on key terms for agreements with the Flood Control District; provide authority to finalize contract terms to either a Board Committee or the General Manager, or set a special Board Meeting to approve the contracts when finalized. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 10. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 11. ADJOURNMENT: UNDER PENAtN OF AS POSTED AT LEAST 72 iRICT OFFlCES, 5019 '7(16107 I617 ' July 19, 2007 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES I LOCATION TOPIC JULY 2007 Monday California Special Districts Association Pleasant Hill Community Center Special District July 16 Contra Costa Chapter 320 Civic Drive Issues 10:00 a.m. Menesini Pleasant Hill California Monday Budget and Finance Committee Third Floor Executive Conference Budget and July 16 Meeting Room Finance Issues 3:00 p.m. McGill, Nejedly (Tentative) Real Estate Committee Meeting Third Floor Executive Conference Real Estate Wednesday Lucey, Nejedly Room Issues July 18 3:00 p.m. Thursday Board Meeting Board Room Board Meeting July 19 Board of Directors 2:00 p.m. Thursday Household Hazardous Waste Third Floor Executive Conference Household July 26 Committee Meeting Room Hazardous 3:00 p.m. Hockett, Menesini Waste Issues Tuesday Human Resources Committee Meeting Third Floor Executive Conference Human July 31 Lucey, Menesini Room Resources 3:00 p.m. I Issues AUGUST 2007 Wednesday Real Estate Committee Meeting Third Floor Executive Conference Real Estate August 1 Lucey, Nejedly Room Issues 3:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and August 6 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting August 9 Board of Directors 2:00 p.m. August 15 -18 California Association of Sanitation San Diego, California CASA Agencies (CASA) Conference Conference Board of Directors Thursday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues August 23 Menesini, Hockett Room 3:00 p.m. Thursday Real Estate Committee Meeting Third Floor Executive Conference Real Estate August 30 Lucey, Nejedly Room Issues 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 7/13/07