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Home My WebLink About06/21/2007 AGENDAJl Central Contra Costa Sanitary District 1 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228 -9500 www.ceiltralsaii.org BOARD MEETING AGENDA Board Room Thursday June 21, 2007 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President GERALD R. LUCEY President Pro Tem BARBARA D. HOCKETT MICHAEL R. McGILL MARIO M. MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. A Cli Recycled Paper June 21, 2007 Board Agenda Page 2 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated June 21, 2007. Reviewed by Budget and Finance Committee. b. Approve minutes of May 15, 2007 and May 24, 2007 Board Meetings. C. Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision 7976 in the Dougherty Valley area, accepting public sewer improvements, Job 5495 - Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt a resolution accepting offers of dedication and Job 5501 public sewer improvements from Arthur Bloedorn for easements shown on the recorded final map of Subdivision 8124 in the City of Lafayette, Job 5501 - Parcels 2 and 3, and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision 8620 in the Dougherty Valley area, accepting public sewer improvements, Job 5588 - Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision 8620 in the Dougherty Valley area, accepting public sewer improvements, Job 5598 - Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision 8620 in the Dougherty Valley area, accepting public sewer improvements, Job 5599 - Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision 8620 in the Dougherty Valley area, accepting public sewer improvements, Job 5664 - Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. June 21, 2007 Board Agenda Page 3 Advise the Board of the closeout of the Moraga and Orinda Crossroads Pumping Station Renovation Project, District Project 5237. Advise the Board of the closeout of the Danville Sewer Renovations Project, Phase 1, District Project 5758. k. Advise the Board of the closeout of the 2006 Cured -In -Place (CIPP) Project, District Projects 5956, 5957, and 5959. I. Advise the Board of the closeout of the Chemical Feed Building Renovation Project, District Project 7226. M. Advise the Board of the closeout of the Solids Conditioning Building Ventilation Improvements Project, Phase 2, District Project 7227. n. Approve a resolution to adopt the 2007 -2008 Staffing Plan, and the Equipment, Capital Improvement, Operations and Maintenance, Debt Service, and Self - Insurance Fund Budgets as comprising the 2007 -2008 District Budget. o. Approve a request for emergency withdrawal of funds from the Deferred Compensation Plan. P. Approve registration differential salary merit increase for Associate Engineer, Tom Godsey. Approval recommended by Personnel Committee. 4. HEARINGS: a. Conduct a public hearing on the Capacity Use Charges and the 2007 -08 assessments for Contractual Assessment Districts. Consider adopting a resolution directing that the 2007 -08 Capacity Use Charges and Assessments for Contractual Assessment Districts be collected on the Contra Costa County Tax Roll. (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct a public hearing on the Capacity Use Charges and the 2007 -08 assessments for Contractual Assessment Districts. Adopt a resolution directing that the 2007 -08 Capacity Use Charges and Assessments for Contractual Assessment Districts be collected on the Contra Costa County Tax Roll. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: June 21, 2007 Board Agenda Page 4 6. BIDS AND AWARDS: a. Award a construction contract in the amount of $1,221,527 for the construction of the Piping Renovation and Replacement Project, Phase 3, District Project 7234, to NCCI, Inc., the lowest responsive bidder, and authorize the General Manger to execute contract documents. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $1,221,527 for the construction of the Piping Renovation and Replacement Project, Phase 3, to NCCI, Inc., the lowest responsive bidder, and authorize the General Manger to execute contract documents. 7. REPORTS: a. General Manager 1) Review Pipeline Newsletter. (5 minute staff presentation.) 2) Review District Strategic Plan. (15 minute staff presentation.) Staff Recommendation: Receive reports. 3) Announcements Staff Recommendation: Hear the announcements. b. Counsel for the District 1) Discuss District Code Update Review Process. (5 minute Counsel presentation.) Staff Recommendation: Provide direction to staff. C. Secretary of the District d. Board Members 1) Report of June 18, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. 2) Report of June 14, 2007 Personnel Committee Meeting - Members Lucey and Menesini 3) Report of June 14, 2007 Outreach Committee Meeting - Members Menesini and Hockett June 21,2007 Board Agenda Page 5 4) Reports on miscellaneous business meetings attended by Board Members. 5) Announcements BREAK: (Approximately 4 p.m.) 8. ENGINEERING: a. Authorize the General Manager to execute a professional engineering services agreement with Brown and Caldwell with a cost ceiling of $500,000 for design services for the Flush Kleen Forcemain Renovation, District Project 5949 and Miner Road Trunk Sewer Renovation, District Project 5951. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional engineering services agreement with Brown and Caldwell with a cost ceiling of $500,000 for design services for the Flush Kleen Forcemain Renovation, District Project 5949 and Miner Road Trunk Sewer Renovation, District Project 5951. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 10. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 11. ADJOURNMENT: I, ELAINE R. BOEHME, DECLARE UNDER PENALTY OF PERJURY THA' a :. `OSTED AT LEAST 12 HOURS IN ADVANCL .'Ar +. 's ; RIOT OFFICES, 5019 IWFF PLACE, MARTINEZ. CALIF RNIA Secretary Of the Date: June 21, 2007 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES I LOCATION TOPIC JUNE 2007 Thursday Personnel Committee Meeting Third Floor Executive Conference Personnel Issues June 14 Lucey, Menesini Room 2:00 p.m. Thursday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues June 14 Menesini, Hockett Room 3:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 18 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Thursday Board Meeting Third Floor Executive Conference Board Meeting June 21 Board of Directors Room 2:00 p.m. Tuesday Household Hazardous Waste Third Floor Executive Conference Household June 26 Committee Meeting Room Hazardous 3:00 p.m. Hockett, Menesini Waste Issues Thursday Real Estate Committee Meeting Third Floor Executive Conference Real Estate June 28 Lucey, Nejedly Room Issues 3:00 p.m. JULY 2007 Monday Budget and Finance Committee Third Floor Executive Conference Budget and July 2 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Thursday Board Meeting Board Room Board Meeting July 5 Board of Directors 2:00 p.m. Monday California Special Districts Association Pleasant Hill Community Center Special District July 16 Contra Costa Chapter 320 Civic Drive Issues 10:00 a.m. Menesini Pleasant Hill, California Monday Budget and Finance Committee Third Floor Executive Conference Budget and July 16 Meeting Room Finance Issues 3:00 p.m. McGill, Ne "edl Thursday Board Meeting Board Room Board Meeting July 19 Board of Directors 2:00 p.m. Thursday Household Hazardous Waste Third Floor Executive Conference Household July 26 Committee Meeting Room Hazardous 3:00 p.m. Hockett, Menesini Waste Issues Tuesday Human Resources Committee Meeting Third Floor Executive Conference Personnel Issues July 31 Lucey, Menesini Room 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 618107