HomeMy WebLinkAbout06/07/2007 AGENDA11 Central Contra Costa
District
1 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228-9500 • www.centralsan.org
BOARD MEETING
AGENDA
Board Room
Thursday
June 7, 2007
2:00 p.m.
INFORMATION FOR THE PUBLIC
BOARD OF DIRECTORS:
.JAMES A. NEJEDI Y
President
GERALD R. LUCEY
President Pro Tem
BARBARA D. HOCK=
MICHAEL R. MCGILL
MARIO M MENESINI
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The
Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of
Directors or the public prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard
when the President calls for comments from the audience, except on public hearing items previously heard and
closed to public comment. The President may specify the number of minutes each person will be permitted to speak
based on the number of persons wishing to speak and the time available. After the public has commented, the item
is closed to further public comment and brought to the Board for discussion and action. There is no further
comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that
reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on
this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a
regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board
of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to
staff for action or calendared on a future agenda.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those
with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary
of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
ROLL CALL:
a. Pledge of Allegiance to the Flag.
4M
i4P Recycled Paper
June 7, 2007 Board Agenda
Page 2
b. Introductions
• Recognize Larry Shepardson on his promotion to Shift Supervisor.
• Recognize Frank Favalora on his promotion to Shift Supervisor.
Staff Recommendation: Recognize promoted employees.
2. PUBLIC COMMENTS:
3. CONSENT CALENDAR:
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve expenditures dated June 7, 2007. Reviewed by Budget and Finance
Committee.
b. Approve minutes of April 12, 2007 and May 10, 2007 Board Meetings.
C. Adopt a resolution authorizing execution of a quitclaim deed to Thomas P.
O'Toole, Special Trustee of the John E. Pessin 2006 Living Trust for a portion of
a sewer easement at 5528 Pacheco Boulevard, Pacheco (Job 2770 - Parcel 6),
and authorize staff to record documents with the Contra Costa County Recorder.
d. Adopt a resolution accepting three grants of easements from Mt. Diablo Unified
School District (District Project 5170 - Parcels 49, 49A, and 50), and authorize
staff to record documents with the Contra Costa County Recorder.
e. Adopt a resolution accepting a grant of easement from the Mt. Diablo Unified
School District (District Project 5659 - Parcel 2), and authorize staff to record
documents with the Contra Costa County Recorder.
Adopt a resolution accepting an offer of dedication from Bertolero Development
Corporation accepting public sewer improvements (Job 5473 - Parcel 1, Pleasant
Hill), and authorize staff to record documents with the Contra Costa County
Recorder.
g. Adopt a resolution accepting an offer of dedication from Windemere BLC Land
Company, LLC for easements shown on the recorded final map of Subdivision
7976 in the Dougherty Valley Area, accepting public sewer improvements (Job
5488 - Parcels 2A, 2B, 2C, 2D, and 2E), and authorize staff to record documents
with the Contra Costa County Recorder.
June 7, 2007 Board Agenda
Page 3
h. Adopt a resolution accepting an offer of dedication from Centex Homes for an
easement shown on the recorded final map of Subdivision 8158 in the Dougherty
Valley Area, accepting public sewer improvements (Job 5494 - Parcel 1), and
authorize staff to record documents with the Contra Costa County Recorder.
Adopt a resolution accepting an offer of dedication from Windemere BLC Land
Company, LLC for an easement shown on the recorded final map of Subdivision.
7976 in the Dougherty Valley Area, accepting public sewer improvements (Job
5494 - Parcel 2), and authorize staff to record documents with the Contra Costa
County Recorder.
Adopt a resolution accepting an offer of dedication from Len - Windemere Village
15, LLC for an easement shown on the recorded final map of Subdivision 8154 in
the Dougherty Valley Area, accepting public sewer improvements (Job 5500 -
Parcel 1), and authorize staff to record documents with the Contra Costa County
Recorder.
k. Adopt a resolution accepting an offer of dedication from Greystone Homes, Inc.
for an easement shown on the recorded final map of Subdivision 8152 in the
Dougherty Valley Area, accepting public sewer improvements (Job 5508 - Parcel
1), and authorize staff to record documents with the Contra Costa County
Recorder.
Advise the Board of the closeout of 19 Capital Improvement Projects.
M. Advise the Board of the closeout of the M4 -A Forcemain Reconstruction Project,
District Project 5410.
n. Advise the Board of the closeout of the Recycled Water Pleasant Hill (Zone 1)
Project, District Project 7167.
o. Advise the Board of the closeout of the CSO Caltrans Lease Area Site
Improvements Project, District Project 8215. ,
p. Accept the contract work for the installation of the network fiber optic cable and
wire runs for the Plant Control System Improvements Project, District Project
7204, and authorize filing of the Notice of Completion.
q. Adopt a resolution confirming publication of a summary of District Ordinance No.
243 - An Ordinance Amending District Code Section 6.12.090, Schedule of
Capacity Fees, Rates and Charges.
Adopt a resolution confirming publication of a summary of District Ordinance No.
244 - An Ordinance Amending District Code Chapter 6.30, Schedule of
Environmental and Development - Related Rates and Charges.
June 7, 2007 Board Agenda
Page 4
S. Authorize the General Manger to execute an agreement to renew the interagency
partnership to support Mt. View Sanitary District's Pollution Prevention Program
for two years, through fiscal year 2008 -09.
Approve registration differential salary merit increase for Associate Engineer,
Tom Godsey.
4. HEARINGS:
a. Conduct public hearings on the Fiscal Year 2007 -2008 Operations and
Maintenance Budget, Debt Service Fund Budget, and the Self- Insurance Fund
Budget, and for the establishment of the Fiscal Year 2007 -2008 and Fiscal Year
2008 -2009 Sewer Service Charge Rates, and on placing current Sewer Service
Charges on the County tax roll for collection. (5 minute staff presentation and
public comments.)
Staff Recommendation (Motion Required): Conduct the public hearings.
Take the following actions:
(1) Approve the Fiscal Year 2007 -08 Operations and Maintenance
Budget, Debt Service Fund Budget, and Self Insurance Fund Budget;
(2) Adopt an ordinance establishing the Fiscal Year 2007 -08 Sewer
Service Charge rate increase of $11 for a total Sewer Service Charge
of $300, and establishing an increase of up to $13 in the Sewer
Service Charge for Fiscal Year 2008 -09;
(3) Adopt a resolution authorizing collection of the Fiscal Year 2007 -08
Sewer Service Charges on the County Tax Roll.
5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER:
6. BIDS AND AWARDS:
a. Authorize award of a service contract in the amount of $1,227,334.44 to Roto-
Rooter Sewer Service, the lowest responsive bidder, for completion of the
Television Inspection of Sanitary Sewers Project, Phase 5, District Project 5547,
and authorize the General Manger to execute contract documents.
(No presentation is planned, staff will be available to answer questions.)
Staff Recommendation (Motion Required): Authorize award of a service
contract in the amount of $1,227,334.44 to Roto- Rooter Sewer Service, the
lowest responsive bidder, for completion of the Television Inspection of
Sanitary Sewers Project, Phase 5, District Project 5547, and authorize the
General Manger to execute contract documents.
June 7, 2007 Board Agenda
Page 5
b. Award a construction contract in the amount of $1,536,600 to Ranger Pipelines,
Inc., the lowest responsive bidder, for construction of the North Orinda Sewer
Renovations Project, Phase 2.1, District Project 5968, and authorize the General
Manger to execute contract documents. (No presentation is planned; staff will be
available to answer questions.)
Staff Recommendation (Motion Required): Award a construction contract in
the amount of $1,536,600 to Ranger Pipelines, Inc., the lowest responsive
bidder, for construction of the North Orinda Sewer Renovations Project,
Phase 2.1, District Project 5968, and authorize the General Manger to
execute contract documents.
C. Award a construction contract in the amount of $276,221 to Aztec Consultants,
Inc., the lowest responsive bidder, for construction of the Treatment Plant Safety
Enhancements Project, Phase 3, District Project 7263, and authorize the General
Manger to execute contract documents. (No presentation is planned; staff will be
available to answer questions.)
Staff Recommendation (Motion Required): Award a construction contract in
the amount of $276,221 to Aztec Consultants, Inc., the lowest responsive
bidder, for construction of the Treatment Plant Safety Enhancements
Project, Phase 3, District Project 7263, and authorize the General Manger to
execute contract documents.
7. REPORTS:
a. General Manager
1) Report on Under Payment of Fees for two Danville subdivisions.
(5 minute staff presentation.)
2) Update on Proposed Local Wastewater Training Program (memo in Board
Book). (5 minute staff presentation.)
3) North Orinda, Phase 3, Project Update. (5 minute staff presentation.)
Staff Recommendation: Receive reports.
4) Announcements
Staff Recommendation: Hear the announcements.
b. Counsel for the District
C. Secretary of the District
June 7, 2007 Board Agenda
Page 6
d. Board Members
1) Report of June 4, 2007 Budget and Finance Committee Meeting - Member
McGill and President Nejedly.
2) Report of June 5, 2007 Recycled Water Committee Meeting - Member
McGill and Member Hockett.
3) Reports on miscellaneous business meetings attended by Board
Members.
Staff Recommendation: Receive the reports.
4) Announcements
BREAK:
(Approximately 4 p.m.)
8. ADMINISTRATIVE:
a. Review the Self- Insured Retention (SIR) and Liability Insurance premiums for
fiscal year 2007 -08 to determine the appropriate SIR level. (10 minute staff
presentation.)
Staff Recommendation: Authorize staff to bind coverage for general,
automobile, and pollution (HHW) liability with a $500,000 SIR; property
insurance coverage with a $250,000 SIR; and employment practices liability
insurance coverage with a $15,000 SIR.
9. BUDGET AND FINANCE:
a. Receive April 2007 Financial Statement. (5 minute staff presentation.)
1) Running Expense Fund
2) Sewer Construction Fund
3) Temporary Investments
Staff Recommendation: Receive the report.
10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION:
11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS:
June 7, 2007 Board Agenda
Page 7
12. CLOSED SESSION:
a. Personnel Matters Pursuant to Section 54957 of the Government Code —
Performance Evaluations for General Manager and Secretary of the District.
13. REPORT OF DISCUSSIONS IN CLOSED SESSION:
14. ADJOURNMENT:
I, ELAINE R. BOEHME, DECLARE UNDER PENALTY OF
PERJURY THAT THIS AGENDA WAS POSTED AT LEAST 72
HOURS IN ADVANCE AT THE DISTRICT OFFICES, 5019
IMHOFF PLACE, MARnNE SAMORNIA el
June 7, 2007 Board Agenda
Page 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME
MEETING /ATTENDEES I
LOCATION
TOPIC
JUNE 2007
Monday
Budget and Finance Committee
Third Floor Executive Conference
Budget and
June 4
Meeting
Room
Finance Issues
3:00 p.m.
McGill, Ne'edl
Tuesday
Recycled Water Committee Meeting
Third Floor Executive Conference
Recycled Water
June 5
McGill, Hockett
Room
Issues
3:00 p.m.
Thursday
Board Meeting
Board Room
Board Meeting
June 7
Board of Directors
2:00 p.m.
Thursday
Outreach Committee Meeting
Third Floor Executive Conference
Outreach Issues
June 14
Menesini, Hockett
Room
3:00 p.m.
Monday
Budget and Finance Committee
Third Floor Executive Conference
Budget and
June 18
Meeting
Room
Finance Issues
3:00 p.m.
McGill, Ne'edl
Thursday
Board Meeting
Board Room
Board Meeting
June 21
Board of Directors
2:00 p.m.
Thursday
Real Estate Committee Meeting
Third Floor Executive Conference
Real Estate
June 28
Lucey, Nejedly
Room
Issues
3:00 p.m.
JULY 2007
Monday
Budget and Finance Committee
Third Floor Executive Conference
Budget and
July 2
Meeting
Room
Finance Issues
3:00 p.m.
McGill, Ne'edl
Thursday
Board Meeting
Board Room
Board Meeting
July 5
Board of Directors
2:00 p.m.
Thursday
Personnel Committee Meeting
Third Floor Executive Conference
Personnel Issues
July 12
Lucey, Menesini
Room
3:00 p.m.
Monday
California Special Districts Association
Pleasant Hill Community Center
Special District
July 16
Contra Costa Chapter
320 Civic Drive
Issues
10:00 a.m.
Menesini
Pleasant Hill, California
Monday
Budget and Finance Committee
Third Floor Executive Conference
Budget and
July 16
Meeting
Room
Finance Issues
3:00 p.m.
McGill, Ne'edl
Thursday
Board Meeting
Board Room
Board Meeting
July 19
Board of Directors
2:00 p.m.
Thursday
Household Hazardous Waste
Third Floor Executive Conference
Household
July 26
Committee Meeting
Room
Hazardous
3:00 p.m.
Hockett, Menesini
Waste Issues
Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California.
5/29/07