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HomeMy WebLinkAbout06/07/2007 AGENDA11 Central Contra Costa District 1 5019 Imhoff Place, Martinez, CA 94553 -4392 (925) 228-9500 • www.centralsan.org BOARD MEETING AGENDA Board Room Thursday June 7, 2007 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: .JAMES A. NEJEDI Y President GERALD R. LUCEY President Pro Tem BARBARA D. HOCK= MICHAEL R. MCGILL MARIO M MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. 4M i4P Recycled Paper June 7, 2007 Board Agenda Page 2 b. Introductions • Recognize Larry Shepardson on his promotion to Shift Supervisor. • Recognize Frank Favalora on his promotion to Shift Supervisor. Staff Recommendation: Recognize promoted employees. 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated June 7, 2007. Reviewed by Budget and Finance Committee. b. Approve minutes of April 12, 2007 and May 10, 2007 Board Meetings. C. Adopt a resolution authorizing execution of a quitclaim deed to Thomas P. O'Toole, Special Trustee of the John E. Pessin 2006 Living Trust for a portion of a sewer easement at 5528 Pacheco Boulevard, Pacheco (Job 2770 - Parcel 6), and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt a resolution accepting three grants of easements from Mt. Diablo Unified School District (District Project 5170 - Parcels 49, 49A, and 50), and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt a resolution accepting a grant of easement from the Mt. Diablo Unified School District (District Project 5659 - Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Bertolero Development Corporation accepting public sewer improvements (Job 5473 - Parcel 1, Pleasant Hill), and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for easements shown on the recorded final map of Subdivision 7976 in the Dougherty Valley Area, accepting public sewer improvements (Job 5488 - Parcels 2A, 2B, 2C, 2D, and 2E), and authorize staff to record documents with the Contra Costa County Recorder. June 7, 2007 Board Agenda Page 3 h. Adopt a resolution accepting an offer of dedication from Centex Homes for an easement shown on the recorded final map of Subdivision 8158 in the Dougherty Valley Area, accepting public sewer improvements (Job 5494 - Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision. 7976 in the Dougherty Valley Area, accepting public sewer improvements (Job 5494 - Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Len - Windemere Village 15, LLC for an easement shown on the recorded final map of Subdivision 8154 in the Dougherty Valley Area, accepting public sewer improvements (Job 5500 - Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. k. Adopt a resolution accepting an offer of dedication from Greystone Homes, Inc. for an easement shown on the recorded final map of Subdivision 8152 in the Dougherty Valley Area, accepting public sewer improvements (Job 5508 - Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. Advise the Board of the closeout of 19 Capital Improvement Projects. M. Advise the Board of the closeout of the M4 -A Forcemain Reconstruction Project, District Project 5410. n. Advise the Board of the closeout of the Recycled Water Pleasant Hill (Zone 1) Project, District Project 7167. o. Advise the Board of the closeout of the CSO Caltrans Lease Area Site Improvements Project, District Project 8215. , p. Accept the contract work for the installation of the network fiber optic cable and wire runs for the Plant Control System Improvements Project, District Project 7204, and authorize filing of the Notice of Completion. q. Adopt a resolution confirming publication of a summary of District Ordinance No. 243 - An Ordinance Amending District Code Section 6.12.090, Schedule of Capacity Fees, Rates and Charges. Adopt a resolution confirming publication of a summary of District Ordinance No. 244 - An Ordinance Amending District Code Chapter 6.30, Schedule of Environmental and Development - Related Rates and Charges. June 7, 2007 Board Agenda Page 4 S. Authorize the General Manger to execute an agreement to renew the interagency partnership to support Mt. View Sanitary District's Pollution Prevention Program for two years, through fiscal year 2008 -09. Approve registration differential salary merit increase for Associate Engineer, Tom Godsey. 4. HEARINGS: a. Conduct public hearings on the Fiscal Year 2007 -2008 Operations and Maintenance Budget, Debt Service Fund Budget, and the Self- Insurance Fund Budget, and for the establishment of the Fiscal Year 2007 -2008 and Fiscal Year 2008 -2009 Sewer Service Charge Rates, and on placing current Sewer Service Charges on the County tax roll for collection. (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Conduct the public hearings. Take the following actions: (1) Approve the Fiscal Year 2007 -08 Operations and Maintenance Budget, Debt Service Fund Budget, and Self Insurance Fund Budget; (2) Adopt an ordinance establishing the Fiscal Year 2007 -08 Sewer Service Charge rate increase of $11 for a total Sewer Service Charge of $300, and establishing an increase of up to $13 in the Sewer Service Charge for Fiscal Year 2008 -09; (3) Adopt a resolution authorizing collection of the Fiscal Year 2007 -08 Sewer Service Charges on the County Tax Roll. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. BIDS AND AWARDS: a. Authorize award of a service contract in the amount of $1,227,334.44 to Roto- Rooter Sewer Service, the lowest responsive bidder, for completion of the Television Inspection of Sanitary Sewers Project, Phase 5, District Project 5547, and authorize the General Manger to execute contract documents. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize award of a service contract in the amount of $1,227,334.44 to Roto- Rooter Sewer Service, the lowest responsive bidder, for completion of the Television Inspection of Sanitary Sewers Project, Phase 5, District Project 5547, and authorize the General Manger to execute contract documents. June 7, 2007 Board Agenda Page 5 b. Award a construction contract in the amount of $1,536,600 to Ranger Pipelines, Inc., the lowest responsive bidder, for construction of the North Orinda Sewer Renovations Project, Phase 2.1, District Project 5968, and authorize the General Manger to execute contract documents. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $1,536,600 to Ranger Pipelines, Inc., the lowest responsive bidder, for construction of the North Orinda Sewer Renovations Project, Phase 2.1, District Project 5968, and authorize the General Manger to execute contract documents. C. Award a construction contract in the amount of $276,221 to Aztec Consultants, Inc., the lowest responsive bidder, for construction of the Treatment Plant Safety Enhancements Project, Phase 3, District Project 7263, and authorize the General Manger to execute contract documents. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $276,221 to Aztec Consultants, Inc., the lowest responsive bidder, for construction of the Treatment Plant Safety Enhancements Project, Phase 3, District Project 7263, and authorize the General Manger to execute contract documents. 7. REPORTS: a. General Manager 1) Report on Under Payment of Fees for two Danville subdivisions. (5 minute staff presentation.) 2) Update on Proposed Local Wastewater Training Program (memo in Board Book). (5 minute staff presentation.) 3) North Orinda, Phase 3, Project Update. (5 minute staff presentation.) Staff Recommendation: Receive reports. 4) Announcements Staff Recommendation: Hear the announcements. b. Counsel for the District C. Secretary of the District June 7, 2007 Board Agenda Page 6 d. Board Members 1) Report of June 4, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. 2) Report of June 5, 2007 Recycled Water Committee Meeting - Member McGill and Member Hockett. 3) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive the reports. 4) Announcements BREAK: (Approximately 4 p.m.) 8. ADMINISTRATIVE: a. Review the Self- Insured Retention (SIR) and Liability Insurance premiums for fiscal year 2007 -08 to determine the appropriate SIR level. (10 minute staff presentation.) Staff Recommendation: Authorize staff to bind coverage for general, automobile, and pollution (HHW) liability with a $500,000 SIR; property insurance coverage with a $250,000 SIR; and employment practices liability insurance coverage with a $15,000 SIR. 9. BUDGET AND FINANCE: a. Receive April 2007 Financial Statement. (5 minute staff presentation.) 1) Running Expense Fund 2) Sewer Construction Fund 3) Temporary Investments Staff Recommendation: Receive the report. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: June 7, 2007 Board Agenda Page 7 12. CLOSED SESSION: a. Personnel Matters Pursuant to Section 54957 of the Government Code — Performance Evaluations for General Manager and Secretary of the District. 13. REPORT OF DISCUSSIONS IN CLOSED SESSION: 14. ADJOURNMENT: I, ELAINE R. BOEHME, DECLARE UNDER PENALTY OF PERJURY THAT THIS AGENDA WAS POSTED AT LEAST 72 HOURS IN ADVANCE AT THE DISTRICT OFFICES, 5019 IMHOFF PLACE, MARnNE SAMORNIA el June 7, 2007 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES I LOCATION TOPIC JUNE 2007 Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 4 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Tuesday Recycled Water Committee Meeting Third Floor Executive Conference Recycled Water June 5 McGill, Hockett Room Issues 3:00 p.m. Thursday Board Meeting Board Room Board Meeting June 7 Board of Directors 2:00 p.m. Thursday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues June 14 Menesini, Hockett Room 3:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 18 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting June 21 Board of Directors 2:00 p.m. Thursday Real Estate Committee Meeting Third Floor Executive Conference Real Estate June 28 Lucey, Nejedly Room Issues 3:00 p.m. JULY 2007 Monday Budget and Finance Committee Third Floor Executive Conference Budget and July 2 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting July 5 Board of Directors 2:00 p.m. Thursday Personnel Committee Meeting Third Floor Executive Conference Personnel Issues July 12 Lucey, Menesini Room 3:00 p.m. Monday California Special Districts Association Pleasant Hill Community Center Special District July 16 Contra Costa Chapter 320 Civic Drive Issues 10:00 a.m. Menesini Pleasant Hill, California Monday Budget and Finance Committee Third Floor Executive Conference Budget and July 16 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting July 19 Board of Directors 2:00 p.m. Thursday Household Hazardous Waste Third Floor Executive Conference Household July 26 Committee Meeting Room Hazardous 3:00 p.m. Hockett, Menesini Waste Issues Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 5/29/07