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Home My WebLink About05/10/2007 AGENDA - specialL Central Contra Costa San BOARD MEETING Board Room Thursday May 10, 2007 2:00 p.m. INFORMATION FOR THE PUBLIC District BOARD OF DIRECTORS: JAMES A. NEJEDLY President GERALD R. LUCEY President Pro Tem BARBARA D.HOCKETT MICHAEL R. McGILL MARIO M. MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. ;Ii Recycled Paper May 10, 2007 Board Agenda Page 2 b. Introductions • Introduce newly -hired Senior Household Hazardous Waste Technician, Jesse Folks. • Introduce newly -hired Senior Engineering Assistant, Heath Culbreath. • Recognize Chris Carpenter on his promotion to Community Affairs Representative. • Recognize Dave Reindl on his promotion to Senior Engineer. Staff Recommendation: Introduce newly -hired employees and recognize promoted employees. 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated May 10, 2007. Reviewed by Budget and Finance Committee. b. Approve minutes of April 5, 2007 Board Meeting. C. Adopt a resolution accepting an offer of dedication from the Trustees of the Edward S. Ageno 1992 Trust, (Job 5576 - Parcel 2; Danville Square, Danville) accepting public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., for easement shown on the recorded final map of subdivision 7984 in the Dougherty Valley Area, accepting Job 5583 - Parcel 3, public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., for an easement shown on the recorded final map of subdivision 7984 in the Dougherty Valley Area, accepting Job 5614 - Parcel 3, public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. May 10, 2007 Board Agenda Page 3 Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., for an easement shown on the recorded final map of subdivision 8631 in the Dougherty Valley Area, accepting Job 5627- Parcel 2A, public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., for an easement shown on the recorded final map of subdivision 7984 in the Dougherty Area, accepting Job 5627- Parcel 2B, public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting an offer of dedication from Los Encinos Moraga Associates, LLC, for an easement shown on the recorded final map of subdivision 8444 in the Town of Moraga, accepting Job 5781 - Parcel 2, public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. Approve North Orinda Sewer Renovations, Phase 3, District Project 5963, for CEQA/Permiting purposes. Approve a license agreement with Saint Mary's College for operation of a softball field over District property. k. Set date for public hearing on May 24, 2007, to receive public comment on the Draft Fiscal Year (FY) 2007 -2008 Capital Improvement Budget and 2007 Ten - Year Capital Improvement Plan Document. Set date for public hearings on June 7, 2007, to receive public comment on the Fiscal Year 2007 -2008 Operations and Maintenance Budget, Debt Service Fund Budget, and the Self- Insurance Fund Budget and for the establishment of the Fiscal Year 2007 -2008 and Fiscal Year 2008 -2009 Sewer Service Charge rates, and on the collection of current Sewer Service Charges and prior year delinquent charges by placing them on the County tax roll. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 5. BIDS AND AWARDS: a. Award a construction contract in the amount of $1,256,089 for the construction of the Walnut Creek Sewer Renovations, Phase 5, District Project 5964, to California Trenchless, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents. (5 minute staff presentation.) May 10, 2007 Board Agenda Page 4 Staff Recommendation (Motion Required): Award a construction contract in the amount of $1,256,089 for the construction of the Walnut Creek Sewer Renovations, Phase 5, District Project 5964, to California Trenchless, Inc. the lowest responsive bidder, and authorize the General Manager to execute the contract documents. 6. REPORTS: a. General Manager 1) Update on Martinez Sewer Renovation, Phase 1. (5 minute staff presentation.) 2) Update on Board Room Map. (5 minute staff presentation.) Staff Recommendation: Receive reports. 3) Proposed attendance of Member Michael McGill the Water Environment Federation Technical Exhibition and Conference (WEFTC), San Diego, California - October 13 -17, 2007. Staff Recommendation: Concur. 4) Announcements Staff Recommendation: Hear the announcements. b. Counsel for the District 1) Financial Reporting. Staff Recommendation: Receive the report. C. Secretary of the District d. Board Members 1) Report of May 7, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. 2) Report of April 24, 2007 Ad Hoc CSO Committee Meeting - Member Lucey and President Nejedly. 3) Report of May 1, 2007 Capital Projects Committee Meeting - Members Hockett and McGill. May 10, 2007 Board Agenda Page 5 4) Report of May 2 -5, 2007 California Association of Sanitation Agencies . (CASA) Conference — Members Hockett and McGill. 5) Reports on miscellaneous business meetings attended by Board Members. Committee Recommendation: Receive the reports. 6) Announcements BREAK: (Approximately 4 p.m.) 7. ENGINEERING: a. Adopt a resolution requesting the Local Agency Formation Commission (LAFCO) to exclude 9 properties that are located outside the Urban Limit Line from the District Annexation Application of 253 properties in the Alhambra Valley, District Annexation No. 168. (10 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a resolution requesting the Local Agency Formation Commission (LAFCO) to exclude 9 properties that are located outside the Urban Limit Line from the District Annexation Application of 253 properties in the Alhambra Valley, District Annexation No. 168. 8. HUMAN RESOURCES: a. Approve Staffing Plan Fiscal Year 2007 -2008. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve Staffing Plan for Fiscal Year 2007 -2008. 9. BUDGET AND FINANCE: a. Receive March 2007 Financial Statement. (5 minute staff presentation.) 1) Running Expense Fund 2) Sewer Construction Fund 3) Temporary Investments Staff Recommendation: Receive the report. May 10, 2007 Board Agenda Page 6 b. Review the financial status and budget of the Self- Insurance Fund and approve the allocation of $800,000 to the Fund for inclusion in the 2007 -08 Operations and Maintenance Budget. Reviewed by Budget and Finance Committee. (10 minute staff presentation.) Staff Recommendation (Motion Required): Receive the financial status and budget of the Self- Insurance Fund and approve the allocation of $800,000 to the Fund for inclusion in the 2007 -08 Operations and Maintenance Budget. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 12. ADJOURNMENT: I ELAINE R. RE UNDER PENALTY OF �ER,fl�IiTTtIAT THIS GENDA WAS POSTED AT LEE 72 IMH� PLACE, R CALJFOR�IA� 5019 DO: 5/7/0'7 May 10, 2007 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION TOPIC MAY 2007 Tuesday Capital Projects Committee Meeting Third Floor Executive Conference Capital Projects May 1 Hockett, McGill Room 4:00 p.m. May 2 -5 Napa, California California Association of CASA Sanitation Agencies (CASA) Conference Conference Board of Directors Monday Budget and Finance Committee Third Floor Executive Conference Budget and May 7 Meeting Room Finance Issues 3:00 p.m. McGill, Ne "edl Thursday Board Meeting Board Room Board Meeting May 10 Board of Directors 2:00 p.m. Tuesday Special Board Meeting - Board Board Room CSO Facility May 15 Workshop 3:00 p.m. Board of Directors Monday Budget and Finance Committee Third Floor Executive Conference Budget and May 21 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Thursday Board Meeting Board Room Board Meeting May 24 Board of Directors 2:00 p.m. Thursday Personnel Committee Meeting Third Floor Executive Conference Personnel Issues May 31 Lucey, Menesini Room 3:00 p.m. JUNE 2007 Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 4 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Thursday Board Meeting Board Room Board Meeting June 7 Board of Directors 2:00 p.m. Thursday Outreach Committee Meeting Third Floor Executive Conference Outreach Issues June 14 Menesini, Hockett Room 3 :00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and June 18 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Thursday Real Estate Committee Meeting Third Floor Executive Conference Real Estate June 28 Lucey, Nejedly Room Issues 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 511107