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Home My WebLink About04/05/2007 AGENDABOARD MEETING AGENDA Board Room Thursday April 5, 2007 2:00 p.m. Central INFORMATION FOR THE PUBLIC Sanitary District BOARD OF DIRECTORS: JAMESA, NEJEDLY President GERALD R. LUCEY President Pro Tem BARBARA D. HOCKETT MICHAEL R. MCGILL MARIO M. MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. Cli Recycled Paper April 5, 2007 Board Agenda Page 2 b. Introductions • Introduce newly -hired Executive Assistant, Suzette Crayton. Staff Recommendation: Recognize newly -hired employee. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Acknowledge receipt of the Mt. Diablo Unified School District Board of Education Award for the support provided the Mt. Diablo Unified School District's Delta Voyage Field Trip for all District fifth grade students. Staff Recommendation: Acknowledge award. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated April 5, 2007. Reviewed by Budget and Finance Committee. b. Approve minutes of March 1, 2007 Board Meeting. C. Adopt a resolution accepting an offer of dedication from Sherman Ranch LLC for easements shown on the recorded final map of Subdivision 8262 in the Alamo area, accepting Job 5416 Public Sewer Improvements, and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt a resolution accepting an offer of dedication from Taylor Woodrow Homes for easements shown on the recorded final map of Subdivision 8213 in the town of Danville, accepting Job 5420 Public Sewer Improvements, and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt a resolution accepting an offer of dedication from Smith /Pickett Properties LLC, for easements shown on the recorded final map of Subdivision 8257 in the town of Moraga, accepting Job 5433 Public Sewer Improvements, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Braddock & Logan Group II, L.P. for easements shown on the recorded final map of Subdivision 8104 in the town of Danville, accepting Job 5438 Public Sewer Improvements, and authorize staff to record documents with the Contra Costa County Recorder. April 5, 2007 Board Agenda Page 3 g. Adopt a resolution accepting an offer of dedication from PH -SJ, LLC for easements shown on the recorded final map of Subdivision 8351 in Pleasant Hill, accepting Job 5440 Public Sewer Improvements, and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting an offer of dedication from Taylor Woodrow Homes, Inc. for easement shown on the recorded final map of Subdivision 8163 in the Alamo area, accepting Job 5447 Public Sewer Improvements, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Rob and Joyce Vandermeyde, accepting Public Sewer Improvements, (Job 5441, Parcel 1, Carl Road, Lafayette) and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting..an offer of dedication from George and Nance Cortessis, accepting Public Sewer Improvements, (Job 5441, Parcel 2, Carl Road, Lafayette) and authorize staff to record documents with the Contra Costa County Recorder. k. Reject claim for damages by Daniel and Eileen Scanlon regarding property located at 21 Dias Dorados, Orinda, California. Reject claim for damages by Calvin Cantrell regarding property loss at the District Treatment Plant. M. Adopt a resolution confirming publication of a summary of District Ordinance No. 241 - An Ordinance Amending District Code Section 2.04.030, Compensation of Board Members. n. Adopt a resolution confirming publication of a summary of District Ordinance No. 242 - An Ordinance Amending Title 10 of the District Code (Source Control Ordinance). 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. BIDS AND AWARDS: a. Award a construction contract in the amount of $579,000 for the construction of the Lower Orinda Pumping Station Renovation, Phase 2, District Project 5944, to GSE Construction Company, Inc. the lowest responsive bidder, and authorize the General Manager to execute the contract documents. (No presentation is planned; staff will be available to answer questions.) April 5, 2007 Board Agenda Page 4 Staff Recommendation (Motion Required): Award a construction contract in the amount of $579,000 for the construction of the Lower Orinda Pumping Station Renovation, Phase 2, District Project 5944, to GSE Construction Company, Inc. the lowest responsive bidder, and authorize the General Manager to execute the contract documents. 7. REPORTS: a. General Manager 1) Report on Contra Costa County Flood Control District's strategy for dealing with sediment build -up in Walnut Creek Channel - Presentation by Mitch Avalon, Deputy Public Works Director. (15 minute presentation.) Staff Recommendation: Receive reports. 2) Announcements Staff Recommendation: Hear the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Report on April 2, 2007 Budget and Finance Committee Meeting - Member McGill and Member Lucey (Alternate). 2) Report on March 20, 2007 Capital Projects Committee Meeting - Members Hockett and McGill. 3) Report on March 27, 2007 Capital Projects Committee Meeting - Members Hockett and McGill. 4) Report on March 29, 2007 Household Hazardous Waste Committee Meeting - Members Hockett and Menesini. 5) Report on April 3, 2007 Outreach Committee Meeting - Members Menesini and Hockett. 6) Report on March 21, 2007 Association Of California Water Agencies' 2007 Legislative Symposium — Member McGill. 7) Reports on miscellaneous business meetings attended by Board Members. April 5, 2007 Board Agenda Page 5 Staff Recommendation: Receive reports. 7) Announcements BREAK: (Approximately 4 p.m.) 8. ADMINISTRATIVE: a. Receive and provide comments on draft Americans with Disabilities Act (ADA) Self- Evaluation and Transition Plan. (5 minute staff presentation.) Staff Recommendation: Receive the draft Americans with Disabilities Act (ADA) Self- Evaluation and Transition Plan and ADA Policy and Complaint Procedure and provide comments to staff. (NOTE: Tim Gilbert of Moore, lacofano and Goltsman will make a brief presentation). b. Review of Headquarter Office Building (HOB) upgrades. (5 minute staff presentation.) Staff Recommendation: Accept staff's review and provide comments and direction regarding proposed upgrades to the HOB Lobby and Boardroom. 9. ENGINEERING: a. Authorize the General Manager to execute an amendment to the existing agreement (Agreement 031012) with AEPC Group to increase the cost ceiling by $50,000 to a total of $374,391 for providing additional professional services for the Headquarters Office Building HVAC Improvements and Roof Replacement Project and Plant Operations Building HVAC Improvements Project, DP 8205 and 7228. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an amendment to the existing agreement (Agreement 031012) with AEPC Group to increase the cost ceiling by $50,000 to a total of $374,391 for providing additional professional services for the Headquarters Office Building HVAC Improvements and Roof Replacement Project and Plant Operations Building HVAC Improvements Project, DP 8205 and 7228. April 5, 2007 Board Agenda Page 6 b. Authorize the General Manager to execute a change order in an amount not to exceed $240,000 for the Headquarters Office Building HVAC Improvements and Roof Replacement Project and Plant Operations Building HVAC Improvements Project, DP 8205 and 7228. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a change order in an amount not to exceed $240,000 for the Headquarters Office Building HVAC Improvements and Roof Replacement Project and Plant Operations Building HVAC Improvements Project, DP 8205 and 7228. 10. HUMAN RESOURCES: a. Authorize recruitment for seasonal employees for fiscal year 2007 -2008. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the hiring of 28 students for seasonal employment. b. Receive the Staffing Plan for fiscal year 2007 -2008. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive and consider the Staffing Plan for fiscal year 2007 -2008. The Staffing Plan will be submitted for final approval at the May 10, 2007 Board Meeting. 11. BUDGET AND FINANCE: a. Receive February 2007 Financial Statement. (5 minute staff presentation.) 1) Running Expense Fund 2) Sewer Construction Fund 3) Temporary Investments Staff Recommendation: Receive the report. b. Adopt a resolution to adopt the Revised 401(a) Money Purchase Plan document. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): The Deferred Compensation Plan Advisory Committee recommends that the Board adopt a resolution adopting the revised 401(a) Money Purchase Plan Document. April 5, 2007 Board Agenda Page 7 C. Adopt a resolution to adopt the revised Section 457 Deferred Compensation Plan Document. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): The Deferred Compensation Plan Advisory Committee recommends that the Board adopt a resolution adopting the Section 457 Deferred Compensation Plan Document. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 13. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 14. CLOSED SESSION: a. Conference with Legal Counsel on anticipated litigation - Significant exposure to litigation pursuant to Section 54956.9(b) of the Government Code. • One potential case 15. REPORT OF DISCUSSIONS IN CLOSED SESSION: 16. ADJOURNMENT: i, ELAINt ii. 60EHME, DEGLt4"E UNDER PENALTY OF PERJURY THAT THIS AGENDA WAS PASTED AT FAST T2 HOURS N ADVANCE AT THE DISTRICT OFFICES, 5019 pFf PLACE, MART CAIA yarfi9asmld oabx q /* 7 April 5, 2007 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES I LOCATION TOPIC APRIL 2007 Monday Budget and Finance Committee Third Floor Executive Conference Budget and April 2 Meeting Room Finance Issues 3:00 p.m. McGill, Luce Alternate Tuesday Outreach Committee Meeting Third Floor Executive Conference Outreach April 3 Menesini, Hockett Room Activities 3:00 p.m. Thursday Board Meeting Board Room Board Meeting April 5 Board of Directors 2:00 p.m. Thursday Special Board Meeting - Capital Board Room Board Workshop April 12 Projects Board Workshop 2:00 p.m. Board of Directors Monday Budget and Finance Committee Third Floor Executive Conference Budget and April 16 Meeting Room _ Finance Issues 3:00 p.m. McGill, Ne "edl Monday California Special Districts Association Pleasant Hill Community Center Special District April 16 Contra Costa Chapter 320 Civic Drive Issues 6:00 p.m. Menesini Pleasant Hill, California Thursday Board Meeting Board Room Board Meeting April 19 Board of Directors 2:00 p.m. MAY 2007 May 2 -5 Napa, California California Association of CASA Sanitation Agencies (CASA) Conference Conference Board of Directors Monday Budget and Finance Committee Third Floor Executive Conference Budget and May 7 Meeting Room Finance Issues 3:00 p.m. McGill, Ne'edl Thursday Board Meeting Board Room Board Meeting May 10 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Budget and May 21 Meeting Room Finance Issues 3:00 p.m. McGill, Ne"edl Thursday Board Meeting Board Room Board Meeting May 24 Board of Directors 2:00 p.m. Thursday Personnel Committee Meeting Third Floor Executive Conference Personnel Issues May 31 Lucey, Menesini Room 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 3/23/07