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Home My WebLink About03/15/2007 AGENDADistrict BOARD MEETING AGENDA Board Room Thursday March 15, 2007 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President GERALD R. LUCEY President Pro Tent BARBARA D. HOCKETT MICHAEL R. McGILL MARIO M. MENESINI Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. 40 Recycled Paper March 15, 2007 Board Agenda Page 2 b. Introductions • Introduce newly -hired Maintenance Crew Member I, Alex Benavidez. • Recognize Randy Grieb on his promotion to Plant Operations Division Manager. Staff Recommendation: Recognize newly -hired and newly - promoted employees. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Report by Director of Administration Randy Musgraves on Safety Suggestion of the Year Award for 2006 for suggestion submitted by Wilson Brooks, Maintenance Crew Member II, Collection System Operations Division. Staff Recommendation: Following the report, President Nejedly will present the award. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated March 15, 2007. Reviewed by Budget and Finance Committee. b. Approve minutes of February 15, 2007 Board Meeting C. Accept the 2006 Annual Report of the Deferred Compensation Plan Advisory Committee. Reviewed by Budget and Finance Committee. d. Advise the Board of the closeout of the Treatment Plant Protective Coating Project, Phase 3, District Project 7233. e. Accept the contract work for the CSOD Caltrans Lease Area and Site Improvements Project, District Project 8215, and authorize filing of the Notice of Completion. Accept the contract work for the M4 -A Forcemain Reconstruction, District Project 5410, and authorize filing of the Notice of Completion. March 15, 2007 Board Agenda Page 3 g. Adopt a resolution accepting an offer of dedication from Jamil and Karen Abu - Hamdeh, accepting public sewer improvements (Job 5257, Parcel 3, Dunsyre Drive, Lafayette), and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting an offer of dedication from George E. Moore, accepting public sewer improvements (Job 5257, Parcel 2, Dunsyre Drive, Lafayette), and authorize staff to record documents with the Contra Costa County Recorder. i. Adopt a resolution accepting two offers of dedication from West Coast Home Builders, Inc., accepting public sewer improvements (Job 5413, Parcel 2 and Map Tract 7744 - Legacy Drive, Alamo) and authorize staff to record documents with the Contra Costa County Recorder. Authorize the General Manager to execute a professional services agreement with Cropper Accountancy Corporation to perform the examination of the financial statements for fiscal years 2006 -2007 through 2009 -2010 with the option of a one -year extension. Approval recommended by Budget and Finance Committee. k. Establish April 19, 2007 as the date for a public hearing regarding a proposed ordinance to amend District Code Chapter 6.12 "Capacity Fee Program." Establish April 19, 2007 as the date for a public hearing regarding a proposed ordinance to amend District Code Chapter 6.30 "Schedule of Environmental and Development - Related Rates and Charges." M. Adopt 5 percent salary differential for Associate Engineer in Environmental Services /Right of Way Section with Professional Land Surveyor Registration. Approval recommended by Personnel Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. BIDS AND AWARDS: a. Reject all bids submitted for the construction of the DAF Polymer System Improvements, District Project 7258. (5 minute staff presentation.) Staff Recommendation (Motion Required): Reject all bids submitted for the construction of the DAF Polymer System Improvements, DP 7258. March 15, 2007 Board Agenda Page 4 7. REPORTS: a. General Manager 1) Report Plant Operations Department HVAC Project. (See attached memo) (10 minute staff presentation.) Staff Recommendation: Receive reports. 2) Proposed attendance of Member McGill at Association of California Water Agencies (ACWA) 2007 Legislative Symposium in Sacramento - March 21, 2007. Staff Recommendation: Concur. 3) Announcements Staff Recommendation: Hear the announcements. b. Counsel for the District 1) Announce the status of the National Pollutant Discharge Elimination System permit appeal. Staff Recommendation: Hear the announcement. C. Secretary of the District 1) Report on AB 1234 Reporting Requirements. (5 minute staff presentation.) Staff Recommendation: Hear the report. d. Board Members 1) Report on March 12, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. 2) Report on March 6, 2007 Real Estate Committee Meeting - Member Lucey and President Nejedly. 3) Report on March 8, 2007 Personnel Committee Meeting - Members Lucey and Menesini. EJ a IS 11 12. March 15, 2007 Board Agenda Page 5 4) Report on March 11 -14, 2007 California Association of Sanitation Agencies (CASA) Legislative Conference in Washington D.C. - Member Hockett. 5) Reports on miscellaneous business meetings attended by Board Members. Staff Recommendation: Receive reports. BREAK: (Approximately 4 p.m.) ADMINISTRATIVE: a. Authorize the General Manager to execute a contract for $90,000 with Jel Productions, Inc. for the development and implementation of the District's website. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a contract for $90,000 with Jel Productions, Inc. for the development and implementation of the District's website. ENGINEERING: a. Authorize the General Manager to execute 3 -year permit contract with Acme Fill Corporation for discharge of treated landfill leachate. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute 3 -year permit contract with Acme Fill Corporation for discharge of treated landfill leachate. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: CLOSED SESSION: a. Conference with Legal Counsel on anticipated litigation - Significant exposure to litigation pursuant to Section 54956.9(b) of the Government Code. Two potential cases b. Conference with Legal Counsel on existing litigation pursuant to Section 54956.9(a) of the Government Code - Lorraine Kaufman vs. CCCSD. March 15, 2007 Board Agenda Page 6 C. Personnel Matters Pursuant to Section 54957 of the Government Code — Performance Evaluations for General Manager and Secretary of the District. 13. REPORT OF DISCUSSIONS IN CLOSED SESSION: 14. ADJOURNMENT: IE UNLIEH PENALTY OF WAS POSTED AT LEAST 72 ISTRICT OFFICES, 5019 - 3(tzlo7 March 15, 2007 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES I LOCATION TOPIC MARCH 2007 Tuesday Capital Projects Committee Meeting Third Floor Executive Conference Capital Projects March 20 Hockett, McGill Room 3:00 p.m. Tuesday Capital Projects Committee Meeting Third Floor Executive Conference Capital Projects March 27 Hockett, McGill Room 3:00 p.m. Thursday Household Hazardous Waste Third Floor Executive Conference Household March 29 Committee Meeting Room Hazardous 3:00 p.m. Hockett, Menesini Waste Issues APRIL 2007 Monday Budget and Finance Committee Third Floor Executive Conference Board Meeting April 2 Meeting Room 3:00 p.m. McGill, Ne'edl Tuesday Outreach Committee Meeting Third Floor Executive Conference Outreach April 3 Menesini, Hockett Room Activities 3:00 p.m. Thursday Board Meeting Board Room Board Meeting April 5 Board of Directors 2:00 p.m. Wednesday Real Estate Committee Meeting Third Floor Executive Conference Real Estate April 11 Lucey, Nejedly Room Issues 3:00 p.m. Thursday Capital Projects Board Workshop Board Room Board Workshop April 12 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Third Floor Executive Conference Board Meeting April 16 Meeting Room 3:00 p.m. McGill, Ne'edl Monday California Special Districts Association Pleasant Hill Community Center Special District April 16 Contra Costa Chapter 320 Civic Drive Issues 6:00 p.m. Menesini Pleasant Hill, California Thursday Board Meeting Board Room Board Meeting April 19 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 3/8/07