HomeMy WebLinkAbout02/15/2007 AGENDA1�, Central Contra Costa Sanitary District
BOARD OF DIRECTORS:
BOARD MEETING JAMESA. NEJEDLY
President
GERALD R. LUCEY
AGENDA President Pro Tem
BARBARA D. HOCKETT
MICHAEL R. McGILL
Board Room MARIOM.MENESINI
Thursday
February 15, 2007
2:00 p.m.
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The
Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of
Directors or the public prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard
when the President calls for comments from the audience, except on public hearing items previously heard and
closed to public comment. The President may specify the number of minutes each person will be permitted to speak
based on the number of persons wishing to speak and the time available. After the public has commented, the item
is closed to further public comment and brought to the Board for discussion and action. There is no further
comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that
reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on
this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a
regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board
of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to
staff for action or calendared on a future agenda.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those
with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary
of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
ROLL CALL:
a. Pledge of Allegiance to the Flag.
Cli Recycled Paper
February 15, 2007 Board Agenda
Page 2
b. Introductions
• Introduce newly -hired Communications Services Manager, Michael
Scahill.
Staff Recommendation: Recognize newly -hired employee.
2. PUBLIC COMMENTS:
3. CONSENT CALENDAR:
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Adopt a resolution accepting an offer of dedication from Windemere BLC Land
Company LLC, accepting public sewer improvements (Job 5705 - Parcel 2; East
Branch Parkway, San Ramon), and authorize staff to record documents with the
Contra Costa County Recorder.
b. Adopt a resolution accepting an offer of dedication from Shapell Industries for
easements shown on the recorded final map of Subdivsion 8686 in the
Dougherty Valley, accepting Job 5721 public sewer improvements, and authorize
staff to record documents with the Contra Costa County Recorder.
C. Adopt a resolution accepting an offer of dedication from Brookfield Cambridge
LLC for easements shown on the recorded final map of Subdivsion 8776 in the
Dougherty Valley, accepting Job 5748 public sewer improvements, and authorize
staff to record documents with the Contra Costa County Recorder.
d. Adopt a resolution accepting an offer of dedication from Citrus Walk, LLC for
easements shown on the recorded final map of Subdivision 8672 in Walnut
Creek, accepting Job 5751 public sewer improvements, and authorize staff to
record documents with the Contra Costa County Recorder.
e. Adopt a resolution accepting an offer of dedication from Lennar Homes of
California, Inc. for easements shown on the recorded final map of Subdivision
8777 in the Dougherty Valley, accepting Job 5755 public sewer improvements,
and authorize staff to record documents with the Contra Costa County Recorder.
f. Adopt a resolution accepting an offer of dedication from Shapell industries, Inc.
for easements shown on the recorded final map of Subdivision 8681 in the
Dougherty Valley area of San Ramon, accepting Jobs 5331, 5729, and 5760
public sewer improvements, and authorize staff to record documents with the
Contra Costa County Recorder.
February 15, 2007 Board Agenda
Page 3
g. Accept the contract work for the San Ramon Forcemain Mitigation Project,
District Project 5924, and authorize filing of the Notice of Completion.
h. Accept the contract work for the Low Voltage Power Circuit Breakers Upgrade for
Substation 40 Project, District Project 7235, and authorize the filing of the Notice
of Completion.
Accept the contract work for the Morello Bridges Repair Project, District Project
5642, and authorize the filing of the Notice of Completion.
Authorize the General Manager to execute a Mutual Consent to Extend License"
agreement with East Bay Regional Park District for the Lafayette / Moraga
Regional Trail at the Moraga Pumping Station.
k. Approve staff attendance at the annual California Association of Sanitation
Agencies (CASA) Conference.
Approve staff attendance at the California Climate Action Registry Conference.
M. Adopt a resolution appointing Alan R. Grieb to the position of Plant Operations
Division Manager, M -24 ($9,752 - $11,854), effective February 16, 2007.
4. HEARINGS:
a. Public hearing to consider adopting an ordinance adjusting Board Member
Compensation and establishing annual compensation review. (5 minute staff
presentation and public comments.)
STAFF RECOMMENDATION (Motion Required):
Determine whether or not the Board wishes to change the Board Members
compensation, and by what amount.
Determine if an annual review is desired, and if so, determine time frame.
Adopt an ordinance amending the Board Member compensation and
including an annual compensation review if desired.
February 15, 2007 Board Agenda
Page 4
b. Public hearing to consider adopting a resolution to accept proposed modifications
to District Local Discharge Limits. (5 minute staff presentation and public
comments.)
STAFF RECOMMENDATION (Motion Required): After conducting a public
hearing, adopt the resolution to accept the proposed modifications to the
Local Discharge Limits.
C. Public hearing to consider adopting an ordinance modifying Title 10 of the District
Code. (10 minute staff presentation and public comments.)
STAFF RECOMMENDATION (Motion Required): After conducting a public
hearing, adopt the ordinance modifying Title 10 of the District Code
(Source Control Ordinance).
5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER:
6. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS:
a. Authorize the General Manager to execute a 25 -year license agreement with the
East Bay Regional Park District for property on Berrellesa Street in Martinez
(Martinez Shoreline Park). (5 minute staff presentation.)
Staff Recommendation (Motion Required): Authorize the General Manager
to execute license agreement.
7. REPORTS:
a. General Manager
1) Update on Annual Title V Report. (5 minute staff presentation.)
2) Update on Pollution Prevention Program - 2006 Pollution Prevention
Report and 2007 Pollution Prevention Plan. (10 minute staff
presentation.)
3) Report on Proposition 218 Mailing. (5 minute staff presentation.)
Staff Recommendation: Receive reports.
4) Attendance of Member Hockett at California Association of Sanitation
Agencies (CASA) Washington DC Conference - March 11 -14, 2007.
Staff Recommendation: Concur.
February 15, 2007 Board Agenda
Page 5
5) Report on proposed placement of routine agreements, contracts, and
minutes on the Consent Calendar for approval. (No presentation is
planned; staff will be available to answer questions.)
Staff Recommendation: Concur.
6) Announcements
b. Counsel for the District
C. Secretary of the District
1) Election Cost Update. (5 minute staff presentation.)
d. Board Members
1) Board Budget and Finance Committee Report — Member McGill and
President Nejedly.
a) Approval of Expenditures dated February 15, 2007.
Committee Recommendation (Motion Required): Approve
Expenditures as recommended.
b) Report on February 6, 2007 Capital Projects Committee Meeting -
Members Hockett and McGill.
C) Report on January 2007 California Association of Sanitation
Agencies (CASA) Conference — Member McGill.
d) Report on Walnut Creek State of the City Address and February 13,
2007 Breakfast Meeting with Walnut Creek Mayor, Sue Rainey -
Member McGill.
Committee Recommendation: Hear the reports.
2) Announcements
BREAK:
(Approximately 4 p.m.)
February 15, 2007 Board Agenda
Page 6
8. ENGINEERING:
a. Approve supplemental authorization of $4,500,000 to the Treatment Plard
Program of the fiscal year 2006 -2007 Capital Improvement Budget and approve
new projects. (5 minute staff presentation.)
Staff Recommendation (Motion Required): Approve supplemental
authorization of $4,500,000 to the Treatment Plant Program of the fiscal
year 2006 -2007 Capital Improvement Budget and approve new projects.
b. Authorize the General Manager to execute a Professional Services Agreement
with Damon S. Williams and Associates, in the amount of $90,000, for the
Treatment Plant Site Planning Evaluation, District Project 7249. (No presentation
is planned; staff will be available to answer questions.)
Staff Recommendation (Motion Required): Authorize the General Manager
to execute a Professional Services Agreement with Damon S. Williams and
Associates, in the amount of $90,000, for the Treatment Plant Site Planning
Evaluation, District Project 7249.
C. Authorize the General Manager to execute a Professional Services Agreement
with Carollo Engineers, in the amount of $95,000, for the Treatment Plant
Hydraulics Evaluation, District Project 7270. (No presentation is planned, staff
will be available to answer questions.)
Staff Recommendation (Motion Required): Authorize the General Manager
to execute a Professional Services Agreement with Carollo Engineers, in
the amount of $95,000, for the Treatment Plant Hydraulics Evaluation,
District Project 7270.
d. Authorize the General Manager to execute a Professional Services Agreement
with HDR, in the amount of $80,000, for the Capacity Evaluation of the Electric
Blower, District Project 7272. (No presentation is planned, staff will be available
to answer questions.)
Staff Recommendation (Motion Required): Authorize the General Manager
to execute a Professional Services Agreement with HDR, in the amount of
$80,000, for the Capacity Evaluation of the Electric Blower, District Project
7272.
9. APPROVAL OF MINUTES:
a. Minutes of January 11, 2007 and January 25, 2007.
Staff Recommendation (Motion Required): Approve the minutes.
February 15, 2007 Board Agenda
Page 7
10. BUDGET AND FINANCE:
a. Receive the 2006 -2007 Operations and Maintenance Budget Review for the six
months ended December 31, 2006 and projections for the full fiscal year.
(10 minute staff presentation.)
Staff Recommendation: Receive the 2006 Operations and Maintenance
Budget Review for the six months ended December 31, 2006 and
projections for the full fiscal year.
b. 2006 -2007 Capital Improvement Budget Mid -Year Status Report. (10 minute staff
presentation.)
Staff Recommendation: Receive 2006 -2007 Capital Improvement Budget
Mid -Year Status Report.
C. Receive December 2006 Financial Statement. (No presentation is planned, staff
will be available to answer questions.)
Staff Recommendation: Receive December 2006 Financial Statement.
11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION:
12. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS:
13. CLOSED SESSION:
a. Conference with Legal Counsel on initiation of litigation pursuant to Subdivision
Section 54956.9(c) of the Government Code. (One potential matter.)
14. REPORT OF DISCUSSIONS IN CLOSED SESSION:
15. ADJOURNMENT:
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February 15, 2007 Board Agenda
Page 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME
MEETING /ATTENDEES I
LOCATION
TOPIC
FEBRUARY
2007
Wednesday
Budget and Finance Committee
Third Floor Executive Conference
Expenditures
February 14
Meeting
Room
3:30 p.m.
McGill, Ne'edl
Thursday
Board Meeting
Board Room
Board Meeting
February 15
Board of Directors
2:00 p.m.
Tuesday
Outreach Committee Meeting
Third Floor Executive Conference
Outreach
February 20
Menesini, Hockett
Room
Activities
3:00 p.m.
Wednesday
Recycled Water Committee Meeting
Third Floor Executive Conference
Recycled Water
February 21
McGill, Hockett
Room
Issues
3:00 p.m.
Monday
Budget and Finance Committee
Third Floor Executive Conference
Expenditures
February 26
Meeting
Room
3:00 p.m.
McGill, Ne'edl
Tuesday
Collection System Operations (CSO)
Third Floor Executive Conference
CSO Facility
February 27
Ad Hoc Committee Meeting
Room
3:00 p.m.
Luce y, Ne'edl
MARCH 2007
Thursday
Board Meeting
Board Room
Board Meeting
March 1
Board of Directors
2:00 p.m.
Thursday
Personnel Committee Meeting
Third Floor Executive Conference
Personnel Issues
March 8
Lucey, Menesini
Room
3:00 p.m.
Monday
Budget and Finance Committee
Third Floor Executive Conference
Expenditures
March 12
Meeting
Room
3:00 p.m.
McGill, Ne'edl
Thursday
Board Meeting
Board Room
Board Meeting
March 15
Board of Directors
2:00 p.m.
Tuesday
Capital Projects Committee Meeting
Third Floor Executive Conference
Capital Projects
March 20
Hockett, McGill
Room
3:00 p.m.
Thursday
Household Hazardous Waste
Third Floor Executive Conference
Household
March 29
Committee Meeting
Room
Hazardous
3:00 p.m.
Hockett, Menesini
Waste Issues
Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez,
California. x/07