HomeMy WebLinkAbout01/11/2007 AGENDA - specialDistrict
BOARD MEETING
AGENDA
Thursday
January 11, 2007
2:00 p.m.
SPECIAL JOINT MEETING OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
AND CENTRAL CONTRA COSTA SANITARY DISTRICT
FACILITIES FINANCING AUTHORITY
INFORMATION FOR THE PUBLIC
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
GERALD R. LUCEY
President Pro Tem
BARBARA D. HOCKE77
MICHAEL R. McGILL
MARIO M MENESINI
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The
Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of
Directors or the public prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard
when the President calls for comments from the audience, except on public hearing items previously heard and
closed to public comment. The President may specify the number of minutes each person will be permitted to speak
based on the number of persons wishing to speak and the time available. After the public has commented, the item
is closed to further public comment and brought to the Board for discussion and action. There is no further
comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that
reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on
this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a
regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board
of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to
staff for action or calendared on a future agenda.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those
with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary
of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
C41 CIi Recycled Paper
January 11, 2007 Board Agenda
Page 2
ROLL CALL:
a. Pledge of Allegiance to the Flag.
b. Introductions
• Recognize David Wyatt on his promotion to Household Hazardous Waste
Supervisor.
• Recognize Warren Katchmar on his promotion to Mechanical Supervisor.
Staff Recommendation: Recognize promoted employees.
2. PUBLIC COMMENTS:
3. AWARDS AND COMMENDATIONS:
a. Adopt resolution commending Mario Menesini for his service as President of the
Central Contra Costa Sanitary District Board of Directors for 2006.
Staff Recommendation: Adopt the resolution.
4. CONSENT CALENDAR:
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Accept the contract work for the Chemical Feed Building Renovation, District
Project 7226, and authorize the filing of the Notice of Completion.
b. Approve the Walnut Creek Sewer Renovations, Phase 5, District Project 5964,
for CEQA/permitting purposes and direct staff to file a Notice of Exemption with
the Contra Costa County Clerk.
C. Establish February 15, 2007 as the date for a public hearing to receive
comments on the proposed modifications to Title 10 of the District Code (Source
Control Ordinance).
d. Establish February 15, 2007 as the date for a public hearing to receive
comments on proposed modifications to District Local Discharge Limits.
e. Authorize medical leave of absence without pay for Steve Cavin, Household
Hazardous Waste Technician II, through March 1, 2007.
Reject claim for plumbing bill reimbursement of Robert Taines.
January 11, 2007 Board Agenda
Page 3
g. Reject claim for damages by Lorraine Kaufman regarding property located in
Orinda, California
h. Authorize the General Manager to execute an amendment to the existing
agreement (Agreement 031787) with Whitley - Burchett and Associates to
increase the cost ceiling by $30,000 to a total of $90,000 for providing design
services for the Lower Orinda Pumping Station Upgrades — Phase 2, District
Project 5944.
5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER:
6. BIDS AND AWARDS:
a. Declare the bid submitted by Air Perfection, Inc. non - responsive; award a
construction contract in the amount of $1,503,800 for the construction of the
Service Air System Improvements, District Project No. 7210, to Monterey
Mechanical Company, the lowest responsible and responsive bidder and
authorize the General Manager to execute the contract documents; and
authorize the General Manager to execute an amendment to an existing
professional services agreement not to exceed $95,000 with ATI Architects and
Engineers to review shop drawings and submittals, respond to design questions,
evaluate change order requests, and perform site visits to verify compliance with
the design intent. (No presentation is planned, staff will be available to answer
questions.)
Staff Recommendation (Motion Required): Declare the bid submitted by Air
Perfection, Inc. non - responsive; award a construction contract in the
amount of $1,503,800 for the construction of the Service Air System
Improvements, District Project No. 7210, to Monterey Mechanical Company,
the lowest responsible and responsive bidder and authorize the General
Manager to execute the contract documents; and authorize the General
Manager to execute an amendment to an existing professional services
agreement not to exceed $95,000 with ATI Architects and Engineers to
review shop drawings and submittals, respond to design questions,
evaluate change order requests, and perform site visits to verify
compliance with the design intent.
7. REPORTS:
a. General Manager
1) Report on Self Insured Retention. (15 minute staff presentation.)
Staff Recommendation: Receive report. Provide direction to staff.
January 11, 2007 Board Agenda
Page 4
2) Report on right -of -way work. (15 minute staff presentation.)
Staff Recommendation: Receive report.
3) Landfill Gas Report. (10 minute staff presentation.)
Staff Recommendation: Receive report.
4) Announcements
b. Counsel for the District
C. Secretary of the District
d. Board Members
1) Board Budget and Finance Committee Report — Member Hockett and
President Nejedly.
a) Approval of Expenditures dated January 11, 2007.
Committee Recommendation (Motion Required): Approve
Expenditures as recommended.
2) Receive 2007 Board Committee Assignments — President Nejedly.
Staff Recommendation: Receive Committee assignments.
3) Announcements
BREAK:
(Approximately 4 p.m.)
8. ADMINISTRATIVE:
a. Consideration of setting a public hearing to review Board Member compensation.
(No presentation is planned; staff will be available to answer questions.)
Staff Recommendation (Motion Required): Determine whether or not the
Board wishes to review and consider changes to Board Member
compensation. If yes, set a public hearing for either February 15 or June,
2007.
January 11, 2007 Board Agenda
Page 5
9. ENGINEERING:
a. Authorize the General Manager to execute an agreement with Wendel Rosen
Black & Dean at an estimated cost of $100,000 to provide professional legal
services for the North Orinda Phase II Sewer Rehabilitation Project and the
Easement Acquisitions Project, District Projects 5968 and 8179. (No presentation
is planned, staff will be available to answer questions.)
Staff Recommendation (Motion Required): Authorize the General Manager
to execute an agreement with Wendel Rosen Black & Dean at an estimated
cost of $100,000 to provide professional legal services for the North Orinda
Phase II Sewer Rehabilitation Project and the Easement Acquisition
Project, District Projects 5968 and 8179.
b. Authorize the General Manager to execute an amendment to an agreement with
ATI Architects and Engineers in the amount of $140,000, increasing the current
agreement to $270,000, for additional professional services in connection with
the Standby Power Facility Improvements Project, District Project 7248.
(Staff presentation available; staff available to answer questions.)
Staff Recommendation (Motion Required): Authorize the General Manager
to execute an amendment to an agreement with ATI Architects and
Engineers in the amount of $140,000, increasing the current agreement to
$270,000, for additional professional services in connection with the
Standby Power Facility Improvements Project, District Project 7248.
10. APPROVAL OF MINUTES:
a. Minutes of November 16, 2006; November 30, 2006; December 7, 2006; and
December 14, 2006.
Staff Recommendation (Motion Required): Approve the minutes.
11. BUDGET AND FINANCE:
a. Receive November 2006 Financial Statements. (5 minute staff presentation.)
1) Running Expense Fund
2) Sewer Construction Fund
3) Temporary Investments
Staff Recommendation: Receive the report.
January 11, 2007 Board Agenda
Page 6
b. Adjourn Special Board Meeting and reconvene as the Central Contra Costa
Sanitary District Facilities Financing Authority to conduct its Annual Meeting.
(5 minute staff presentation)
Staff Recommendation: Reconvene as Board of Directors of the Central
Contra Costa Sanitary District Facilities Financing Authority to conduct its
Annual Meeting.
12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION:
13. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS:
14. ADJOURNMENT:
Dame: 1 -& -0 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME
MEETING /ATTENDEES I
LOCATION
TOPIC
JANUARY 2007
Monday
Budget and Finance Committee
CSO Conference Room
Expenditures
January 8
Meeting
1250 Springbrook Road
3:30 p.m.
Hockett, Nejedly
Walnut Creek, California
Thursday
Special Board Meeting
Board Room
Board Meeting
January 11
Board of Directors
2:00 p.m.
Monday
California Special Districts Association
Pleasant Hill Community Center
Special District
January 22
Contra Costa Chapter
320 Civic Drive
Issues
10:00 a.m.
Menesini
Pleasant Hill, California
Monday
Budget and Finance Committee
Third Floor Executive Conference
Expenditures
January 22
Meeting
Room
3:00 p.m.
McGill, Nejedly
Tuesday
Personnel Committee Meeting
Third Floor Executive Conference
Personnel Issues
January 23
Lucey, Menesini
Room
3:00 p.m.
Wednesday
Real Estate Committee Meeting
Third Floor Executive Conference
Real Estate
January 24
Lucey, Nejedly
Room
Issues
3:00 P.M.
Thursday
Special Board Meeting/
Board Room
Financial
January 25
Financial Planning Board Workshop
Planning
2:00 p.m.
Board of Directors
Monday
Budget and Finance Committee
Third Floor Executive Conference
Expenditures
January 29
Meeting
Room
3:00 p.m.
McGill, Nejedly
Tuesday
Household Hazardous Waste
Third Floor Executive Conference
Household
January 30
Committee Meeting
Room
Hazardous
3:00 p.m.
Hockett, Menesini
Waste Issues
FEBRUARY 2007
Thursday
Board Meeting
Board Room
Board Meeting
February 1
Board of Directors
2:00 p.m.
Tuesday
Capital Projects Committee Meeting
Third Floor Executive Conference
Capital Projects
February 6
Hockett, McGill
Room
3:00 p.m.
Thursday
Outreach Committee Meeting
Third Floor Executive Conference
Outreach Issues
February 8
Menesini, Hockett
Room
3:00 p.m.
Tuesday
Budget and Finance Committee
Third Floor Executive Conference
Expenditures
February 13
Meeting
Room
3:00 p.m.
McGill, Nejedly
Thursday
Board Meeting
Board Room
Board Meeting
February 15
Board of Directors
2:00 p.m.
Wednesday
Recycled Water Committee Meeting
Third Floor Executive Conference
Recycled Water
February 21
McGill, Hockett
Room
Issues
3:00 p.m.
Thursday
Real Estate Committee Meeting
Third Floor Executive Conference
Real Estate
February 22
Lucey, Nejedly
Room
Issues
3:00 p.m.
Monday
Budget and Finance Committee
Third Floor Executive Conference
Expenditures
February 26
Meeting
Room
3:00 p.m.
McGill, Ne "edl
Unless otherwise noted, all meetings are held at the District Office, oui9 imnorr mace, iviawnec,
California. 114107