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HomeMy WebLinkAbout11/2/2006 AGENDADistrict BOARD MEETING AGENDA BOARD OF DIRECTORS: MARIO M. MENESINI President JAMES A. NEJEDLY President Pro Tem PARKE L. BONEYSTEELE BARBARA D. HOCKE77 Board Room GERALD R. LUCEY Thursday November 2, 2006 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. Ob is Recycled Paper November 2, 2006 Board Agenda Page 2 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: a. Adopt a resolution commending Rich Luthy upon his retirement as General Manager of Fairfield Suisun Sewer District. Staff Recommendation (Motion Required): Adopt the Resolution. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Adopt resolutions accepting a grant of easement (District Project 5646 — Parcel 12) and authorizing execution of a quitclaim deed to Christopher P. Brown and Christi Brown (2129 Hoover Avenue, Pleasant Hill, District Project 1551 - Parcel 44 (Portion) and District Project 993 — Parcel 1 (Portion)), and authorize staff to record documents with the Contra Costa County Recorder. b. Adopt a resolution accepting a grant of easement from Pleasant Hill Recreation and Park District (District Project 5659 — Parcel 1), and authorize staff to record documents.with the Contra Costa County Recorder. C. Accept the contract work for the A -Line Interceptor Rehabilitation Project, District Project 5806, and authorize the filing of the Notice of Completion. d. Establish December 7, 2006 as the date for a public hearing to declare as surplus District land adjacent to the filter plant on the treatment plant site known as the Alum Ponds, and to authorize staff to execute an extension to the lease agreement with Contra Costa Water District. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. BIDS AND AWARDS: a. Authorize award of a contract in the amount of $ 65,000 to Chrisp Company, the lowest responsive bidder, for the Survey Monument Restoration Contract for a one -year period, with an optional extension for two additional one -year periods. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize award of a contract in the amount of $ 65,000 to Chrisp Company, the lowest responsive bidder, for the Survey Monument Restoration Contract for a one -year period, with an optional extension for two additional one -year periods. November 2, 2006 Board Agenda Page 3 b. Hearing to consider declaring the bid submitted by Subtronic Corporation to provide Underground Utility Locating Services as non - responsive and authorizing award of contract to Exam Technologies Corporation in the amount of $45,353 for the first year and each additional year. (10 minute staff presentation.) Staff Recommendation (Motion Required): Hold the hearing. Declare the bid submitted by Subtronic Corporation to provide Underground Utility Locating Services as non- responsive, and award the contract to Exaro Technologies Corporation in the amount of $45,353 as the lowest responsive bidder, for a one -year period, with an optional extension for two additional one -year periods. 7. REPORTS: a. General Manager 1) National Pollutant Discharge Elimination System (NPDES) Permit Status Update. (5 minute staff presentation.) 2) Review of draft Pipeline Newsletter. (5 minute staff presentation.) 3) Alhambra Valley Trunk Sewer Project, Phase 1 Update. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 4) Attendance of Member Hockett at California Association of Sanitation Agencies (CASA) Executive Board Meeting on November 13 -15, 2006. Staff Recommendation: Concur. 5) Announcements Staff Recommendation: Hear the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Budget and Finance Committee Report — Members Hockett and Boneysteele. a) Approval of Expenditures dated November 2, 2006. November 2, 2006 Board Agenda Page 4 Committee Recommendation (Motion Required): Approve Expenditures as recommended. 2) Report of October 26, 2006 Real Estate Committee Meeting — Member Boneysteele and President Menesini (Alternate). Committee Recommendation: Receive the report. 3) Report of October 31, 2006 Recycled Water Committee Meeting — Members Hockett and Lucey Committee Recommendation: Receive the report. 4) Announcements BREAK: (Approximately 4 p.m.) 8. ENGINEERING: a. Consideration of adopting a resolution establishing the Alhambra Valley Assessment District Policy. (20 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a resolution establishing the Alhambra Valley Assessment District Policy. b. Authorize the General Manager to execute a consultant agreement with Treadwell and Rollo for $102,000 to provide professional engineering services for the SCB Diesel Leak Investigation, District Project 7225. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a consultant agreement with Treadwell and Rollo for $102,000 to provide professional engineering services for the SCB Diesel Leak Investigation, District Project 7225. 9. APPROVAL OF MINUTES: a. Minutes of October 5, 2006. Staff Recommendation (Motion Required): Approve the minutes. November 2, 2006 Board Agenda Page 5 10. BUDGET AND FINANCE: a. Receive September 2006 Financial Statements. (5 minute staff presentation.) 1) Running Expense Fund 2) Sewer Construction Fund 3) Temporary Investments Staff Recommendation: Receive the report. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 12. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 13. ADJOURNMENT: DO: CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION TOPIC OCTOBER 2006 Monday Budget and Finance Committee CSO Conference Room Expenditures October 30 Meeting 1250 Springbrook Road 3:30 p.m. Hockett, Bone steele Walnut Creek, California Tuesday Recycled Water Committee Meeting Third Floor Executive Conference Recycled Water October 31 Hockett, Lucey Room Issues 3:00 p.m. NOVEMBER 2006 Thursday Board Meeting Board Room Board Meeting November 2 Board of Directors 2:00 p.m. Thursday Personnel Committee Meeting Third Floor Executive Conference Personnel Issues November 9 Nejedly, Menesini Room 3:00 p.m. Monday Budget and Finance Committee CSO Conference Room Expenditures November 13 Meeting 1250 Springbrook Road 3:30 p.m. Menesini (Alternate), Bone steele Walnut Creek, California Tuesday Employee Service Award Luncheon Vic Stewart's Service Awards November 14 Board of Directors 850 S. Broadway 11:30 a.m. Walnut Creek, California Thursday Board Meeting Board Room Board Meeting November 16 Board of Directors 2:00 p.m. Thursday Special Board Meeting — Capital Board Room Capital November 30 Improvement Budget Workshop Improvement 2:00 p.m. Board of Directors Budget Workshop Thursday CANCELLED CANCELLED November 30 Household Hazardous Waste 3:30 p.m. Committee Meeting Luce y, Bone steele DECEMBER 2006 Monday Budget and Finance Committee CSO Conference Room Expenditures December 4 Meeting 1250 Springbrook Road 3:30 p.m. Hockett, Bone steele Walnut Creek, California Thursday Board Meeting Board Room Board Meeting December 7 Board of Directors 2:00 p.m. Thursday Special Board Meeting Board Room Ethics Training December 14 AB 1234 Ethics Training 2:00 p.m. Board of Directors Thursday CANCELLED CANCELLED December 14 Outreach Committee Meeting 3:00 p.m. Menesini, Luce Monday Budget and Finance Committee CSO Conference Room Expenditures December 18 Meeting 1250 Springbrook Road 3:30 p.m. Hockett, Bone steele Walnut Creek, California Thursday Board Meeting Board Room Board Meeting December 21 Board of Directors 2:00 .m. Unless otherwise noted, all meetings are held at the District Uttice, oul y Imnorr mace, Martinez, California. 10124106