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Home My WebLink About8/3/2006 AGENDADistrict BOARD MEETING AGENDA BOARD OF DIRECTORS: MARIO M. MENESINI President JAMES A. NEJEDLY President Pro Tent PARKE L BONEYSTEELE BARBARA D. HOCKET7 Thursday GERALD R. LUCEY August 3, 2006 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. i40 Recycled Paper b. Introductions • Introduce newly hired Maintenance Crew Member I's, Anthony Harbaugh, Tony MacArthur and Christian Aughtry. • Recognize Alex Rozul on his promotion to Senior Engineer. Staff Recommendation: Recognize newly hired and promoted employees. 2. PUBLIC COMMENTS: 3. AWARDS AND COMMENDATIONS: b. Adopt resolution recognizing General Manager Charles Batts on his upcoming retirement. ' Staff Recommendation (Motion Required): Adopt the resolution. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Authorize a public notice to indicate availability of documentation in support of the District's appropriations limit. b. Adopt a resolution accepting a grant of easement from C. Eric Leach and Emily M. Leach (District Project No. 5759, Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. C. Adopt resolutions accepting a grant of easement (District Project No. 5759, Parcel 8), authorizing execution of a quitclaim deed to Gary Dietkus and Michele M. Holt (31 Mariposa Lane, Orinda, District Project No. 1560, Parcel 92), and authorize staff to record documents with the Contra Costa County Recorder. d. Delete one Engineering Assistant 1 /II position (G60, $4,425.63 to G65, $6,038.07) and replace with one Engineering Assistant III position (G69, $5,488.58 to $6,636.66). e. Adopt a resolution directing that the 2006 -2007 charges under the Capacity Use Program be collected on the County tax roll. f. Approve continuance for a one -year period of the Employee Computer Hardware Purchase Assistance Program. g. Authorize medical leave of absence without pay for Georgiana McClease, Administrative Secretary, through September 7, 2006. h. Authorize extension of medical leave of absence without pay for Harrell Dean McNeely, Mechanical Supervisor, through October 20, 2006. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: a. Item 12.a. Closed Session Personnel Matters Pursuant to Section 54957 of the Government Code — Public Employment — Appointment of General Manager will be taken out of order and considered as the first item on the agenda. 6. BIDS AND AWARDS: a. Award a construction contract in the amount of $2,059,154 to J. Howard Engineering, the lowest responsive bidder, for the Walnut Creek Sewer Renovations, Phase 4, District Project No. 5826, and authorize the General Manager to execute contract documents. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $2,059,154 to J. Howard Engineering, the lowest responsive bidder, for the Walnut Creek Sewer Renovations, Phase 4, District Project No. 5826, and authorize the General Manager to execute contract documents. b. Award a construction contract in the amount of $832,900 to William P. Young Construction, the lowest responsive bidder, for the CSOD Caltrans Lease Area and Site Improvements Project, District Project No. 8215; approve an amendment in the amount of $18,000 to the professional services agreement with RBF Consulting for preparing the plans and specifications for the project; and authorize the General Manager to execute the documents. (5 minute staff presentation.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $832,900 to William P. Young Construction, the lowest responsive bidder, for the CSOD Caltrans Lease Area and Site Improvements Project, District Project No. 8215; approve an amendment in the amount of $18,000 to the professional services agreement with RBF Consulting for preparing the plans and specifications for the project; and authorize the General Manager to execute the documents. 7. REPORTS: a. General Manager 1) Announcements a) Announce advertisement of San Ramon Force Main Landscaping Mitigation, District Project No. 5924. b) Announce 601h Anniversary Celebration. c) Announce staff attendance at International Water Association (IWA) Conference. d) Announce staff attendance at Water Environment Federation (WEF) Collection System Conference. e) Announce advertisement of RFP for Internet Redesign. f) Animal Shelter Update. g) Landfill Gas Contract Update. Staff Recommendation: Hear the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Budget and Finance Committee Report — Members Hockett and Boneysteele. a) Approval of Expenditures dated August 3, 2006. Committee Recommendation (Motion Required): Approve Expenditures as recommended. 2) Announcements BREAK: (Approximately 4 p.m.) 8. ENGINEERING: a. Authorize the General Manager to execute a professional services agreement with RMC Water and Environment in the amount of $350,000 for the Pre - Design of the Primary Sedimentation Tanks Expansion Project, District Project 7264. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required: Authorize the General Manager to execute a professional services agreement with RMC Water and Environment in the amount of $350,000 for the Pre - Design of the Primary Sedimentation Tanks Expansion Project, District Project 7264. b. Authorize the General Manager to execute a professional services agreement with Carollo Engineers in the amount of $1,040,000 for the design of the A -Line Relief Interceptor Phase 2A, District Project 5980. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required: Authorize the General Manager to execute a professional services agreement with Carollo Engineers in the amount of $1,040,000 for the design of the A -Line Relief Interceptor Phase 2A, District Project 5980. C. Authorize the General Manager to execute a long -term lease with Caltrans for the use of property located adjacent to CSO in Walnut Creek for crew vehicle parking and storage. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required: Authorize the General Manager to execute a long -term lease with Caltrans for the use of property located adjacent -to CSO in Walnut Creek for crew vehicle parking and storage. d. Approve the concept of an Alhambra Valley Sewer Financing Program and direct staff to develop program details for future Board consideration. (10 minute staff presentation.) Staff Recommendation (Motion Required: Approve the concept of an Alhambra Valley Sewer Financing Program and direct staff to develop program details for future Board consideration. e. Authorize the General Manager to execute agreements with Calpo Horn & Dong Architects in the amount of $650,000 for design of the CSOD Administration, Crew and Warehouse Facility Improvements Project (DP 8208), and with Swinerton Management and Consulting in the amount of $50,000 for value engineering and constructability review of this project. (10 minute staff presentation.) Staff Recommendation (Motion Required: Authorize the General Manager to execute agreements with Calpo Hom & Dong Architects in the amount of $650,000 for design of the CSOD Administration, Crew and Warehouse Facility Improvements Project (DP 8208), and with Swinerton Management and Consulting in the amount of $50,000 for value engineering and constructability review of this project. 9. APPROVAL OF MINUTES: a. Minutes of July 6, 2006. Staff Recommendation: Approve the minutes. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 11. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 12. CLOSED SESSION: a. Personnel Matters Pursuant to Section 54957 of the Government Code — Public Employment - Appointment of General Manager. 13. REPORT OF DISCUSSIONS IN CLOSED SESSION: 14. ADJOURNMENT: I, ELAINE R. BOEHME, DECLARE UNDER PENALTY OF PERJURY THAT THIS AGENDA WAS POSTED AT LEAST 72 HOURS IN ADVANCE AT THE DISTRICT OFFICES, 5019 IMHOFF PLACE, MAMCMNIA 011N O Ukt Oft CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/T/ME LOCATION I MEETING /ATTENDEES TOPIC JULY 2006 Monday CSO Conference Room Budget and Finance Committee Expenditures July 31 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Hockett, Bone steele AUGUST 2006 Thursday Board Room Board Meeting Board Meeting August 3 Board of Directors 2:00 p.m. August 9 -12 Monterey, California California Association of Sanitation CASA Agencies (CASA) Conference Conference Board of Directors Thursday Third Floor Executive Conference Outreach Committee Meeting Outreach August 24 Room Menesini, Lucey Activities 3:00 p.m. Thursday Third Floor Executive Conference Real Estate Committee Real Estate August 31 Room Nejedly, Boneysteele Issues 3:00 p.m. SEPTEMBER 2006 Tuesday CSO Conference Room Budget and Finance Committee Expenditures September 5 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Hockett, Bone steele Thursday Board Room Board Meeting Board Meeting September 7 Board of Directors 2:00 p.m. Thursday Third Floor Executive Conference Personnel Committee Meeting Personnel Issues September 14 Room Nejedly, Menesini 3:00 p.m. Monday CSO Conference Room Budget and Finance Committee Expenditures September 18 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Hockett, Bone steele Thursday Board Room Board Meeting Board Meeting September 21 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 7/24/06